Clemson University

I. Hazard Communication Responsibilities

Clemson University’s Hazard Communication Program is overseen by the University’s Industrial Hygiene Manager, who reports to the Director of Research Safety.


Supervisory Personnel are responsible for:

  1. Creating and maintaining an inventory of all hazardous chemicals stored or used within their area of responsibility.
  2. Ensuring that all hazardous chemicals/products are properly labeled, and that these labels are not removed or defaced. 
  3. Maintaining copies of Safety Data Sheets (SDS) for each hazardous chemical in the workplace, and ensuring that the SDSs are readily available to employees.
  4. Identifying employees under their supervision who may be exposed to hazardous chemicals under normal operating conditions or in a foreseeable emergency based on hazard assessment.
  5. Informing employees of: Any operations in their work area where hazardous chemicals are present; the location and availability of the written Hazard Communication Plan; the chemical inventory; SDS; and the requirements of the Hazard Communication Standard. 
  6. Providing employees with training regarding hazards or practices specific to their work area at the time of their assignment and whenever a new hazard is introduced into their work area. Training records should be maintained through the online database or kept with Department Supervisors.
  7. Determine the required personal protective equipment (PPE) for the procedures and materials in use in their area. Contact Research Safety personnel for assistance in the selection of PPE.
  8. Ensure the proper PPE is made available to employees.  
  9. Ensure the employees are trained in the use of PPE, the PPE is properly maintained, and the employees wear the appropriate PPE where necessary/required.
  10. Develop safe procedures for work in their areas, as well as written procedures for emergencies.
  11. Inform outside contractors of chemical (or other) hazards that they may be exposed to while working at Clemson University. Inform them of the location of the SDSs.
  12. Inform employees about proper performance of non-routine tasks.


Employees are responsible for:

  1. Planning and conducting each operation according to the Hazard Communication Program.
  2. Using the required personal protective equipment. Properly maintaining and storing the PPE assigned to him/her.
  3. Reporting any exposures, injuries, or safety problems to his or her supervisor.
  4. Reviewing SDSs prior to using a chemical for the first time, then reviewing periodically thereafter as necessary.
  5. Not removing or defacing labels on incoming chemical containers.
  6. Attend required Hazard Communication training.
  7. Providing supervisor with records or any training taken online.


Industrial Hygiene Manager is responsible for:

  1. Development of the written Hazard Communication Program.
  2. Develop a Hazard Communication training program.
  3. Providing technical support to the departments covered by the Hazard Communication Program.
  4. Conduct periodic safety reviews.
  5. Provide technical assistance in the selection of personal protective equipment.
  6. Review Hazard Communication Program at least annually, and make necessary changes.


Supervisors are responsible for:

  1. Ensuring that SDSs are available and readily accessible for all hazardous chemicals in their work area.
  2. Ensuring that employees have received all information and training requirements outlined in Section V of this Plan. Online and classroom training provided by The Office of Research Safety covers only #’s 1, 7, and 8 of Section V. All other training requirements must be provided by the supervisor or designated training coordinator.
  3. Maintaining training records for their employees. These records must include: date, location, facilitator, list of attendees and description or outline of the material covered in the training session.  These records must be retained indefinitely and must be readily available to regulatory or ORS inspectors upon request.


Contractors are responsible for:

Developing and implementing their own Hazard Communication Program and informing Clemson University personnel of any chemical hazards they bring with them. They must also ensure the proper handling, use, and storage of these chemicals and provide access to SDSs for them. Outside contractors must provide University project managers and the Office of Research Safety with information concerning hazardous materials to be brought into any Clemson facility to perform contracted work before the materials are brought onto campus. Attachment F should be filled out by the contractor and copies sent to the University’s contracting official(s) (project managers, Department heads, etc.) and the Office of Research Safety.