COVID-19 Information

 

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Clemson University Summer Scholars

Summer 2021 COVID-19

Policy & Procedures

(should pandemic protocols still be in active in Summer 2021)

We are so excited to have you all here at Clemson University Summer Scholars! We want you to know our biggest goal this summer is to keep camp, camp. While COVID-19 has entered into every part of our lives, we still want the focus of your summer to be engaging with friends and fun!

As we look ahead to summer 2021, it’s impossible to know what the world will look like on June 27, 2021 when we open our first in-person session of the summer. Summer 2021 will look different than previous years. We now have testing readily available with accurate and rapid results. We’ll continue to study the science and adapt state-of-the-art plans from other industries so that we can operate the safest and most substantive summer camp possible. We promise to continue to operate with the ingenuity, discipline, trust, and work ethic that we delivered in 2020, and we will always communicate our plans and protocols with parents.

Read below for additional information on summer and review this with your camper. These changes are to help everyone stay safe and healthy so camp can run all summer long.

As the summer progresses most communication will be sent via email. Please log into your account and verify that all contact information is correct and up to date. It is also important that all forms are completed, including a COVID-19 Policy Acknowledgement, health questionnaire and registration with Clemson University's Rymedi Platform.

A pre-arrival test is required for overnight campers.

For the pre-arrival test requirement, the following will be accepted:

1) a negative PCR prearrival test result for their camper, administered one to three days before camp start date

  • Accepted methods of testing include a negative polymerase chain reaction (PCR) test via nasal, nasopharyngeal, or saliva.

2) a positive prearrival test result, administered within 90 days with medical provider clearance

3) proof of being fully vaccinated (Being fully vaccinated means that it has been two weeks after the individual has received the Johnson and Johnson vaccine or two weeks after the individual has received the second dose for Pfizer or Moderna vaccines.)

 

A Healthy Camp Begins At Home

Process for COVID Compliance

  1. Log in to your account as soon as possible and sign the COVID consent policy and if applicable, upload proof of vaccine. You may do this any time prior to camp.
  2. If you will not be vaccinated or only partially vaccinated prior to your session start, please upload the positive pre-arrival test with medical provider clearance OR a negative test result to your account the Friday or Saturday prior to camp (take COVID test 1-3 days prior to arrival on campus).
    • Accepted methods of testing include a negative polymerase chain reaction (PCR) test via nasal, nasopharyngeal, or saliva.
  3. All Summer Scholar families will be required to complete the pre-camp health screening questionnaire. You will see this in your account in the same place where you added the negative COVID test results or positive pre-arrival test.
  4. Following the health screening questionnaire, you will find a link to register with our COVID-19 Rymedi Platform. This link will be added to your account the Friday before your camp. They are session specific, please do not share this link. If you can't find your session link, please email cusummerscholars@clemson.edu.
  5. If scholars do not have a negative COVID test result submitted prior to check-in, they will be required to be tested by CU upon arrival prior the check-in process. Tests will only be administered from 7:00-11:00am at Littlejohn Coliseum (219 Perimeter Rd, Clemson, SC 29634). Please go to Littlejohn Coliseum first and take the test. Please use your Rymedi QR scan code. If scholars do not provide a valid negative pre-arrival COVID test, then they will not be allowed to check in until after test results are received (4-7 hours following test time).

 

Scholars will be required to be tested weekly by CU. Any campers that stay for 2 or more sessions of Summer Scholars will also be tested on campus Day 3-5 of their stay and weekly thereafter.

If there has been any potentially contagious illness or COVID-19 exposure in the household 14 days prior to camp, contact Summer Scholars for instructions.

Temperatures and symptom checks will be taken daily during camp and recorded for all campers and staff.  Face masks will be required throughout the duration of the camp. 

Staff certified in First Aid and CPR will be present at camp 24 hours each day. The on-campus Redfern Health Center is available during weekday business hours, with Urgent Care in Clemson available through late evening. A full-service hospital is available within a 15-minute drive of campus.

Camper or Staff Presents Fever or Other COVID-19 Symptoms
If a camper has a temperature of 100.4 degrees Fahrenheit or more, parents will be contacted immediately, the scholar will be tested and if positive, parents will be asked to pick up the child and take them home as soon as possible. This policy is designed to keep camp safe and healthy and not spread the virus. 

The same testing process is in place for staff. If a staff member associated with a group presents symptoms, they will be quarantined and tested as soon as possible. If the test results are positive, we will inform the parents of campers within the group, retest and if necessary, parents will be ask to come and pick them up from camp as soon as possible.

Check-In:
Please be prepared with face coverings for all family members in the vehicle, as well as campers. Staff and counselors will be wearing purple polos and face coverings too.

  • Each family will be assigned a check-in time frame for Sunday. You will receive this time prior to your scholar’s session.
  • When you arrive at Parking Lot R-9, staff will guide your vehicle to the designated parking/intake/drop-off area.
  • We ask that only the scholar exit the vehicle, please say your good-byes to your scholar before they get out of the car.
  • Counselors will be at this designated drop off area to meet your scholar.

Residence Halls
Summer Scholars reside in a single-gender residence hall. We will be located in Douthit Hall East, Buildings E and G.

Check it out! You can take a look at the room layout, building floor plans, images of the bathrooms and take a virtual tour of the neighborhood grounds. The residence halls are air-conditioned. Refrigerators are not provided in individual dorm rooms unless deemed medically necessary. Scholars access their room by using a key. Each hall and/or outer door is card access protected, which each counselor will have access to. Scholars are asked to lock their door when leaving the room and when sleeping. Clemson University and Summer Scholars do not assume responsibility for any items lost or stolen. Scholars and parents/guardians will be asked to read and sign the “Housing Release of Liability” form before arriving.

Meals

Scholars will enjoy most meals on campus at the Fresh Food Company (Core Dining Hall). During field trips, students enjoy boxed lunches from the dining hall or catered meals off campus. Students are encouraged to eat three meals a day, as they will be kept very busy. All special requests that address dietary concerns should be noted on the student's application.

Check-Out/Pick-Up:

  • Just as with check-in, each family will be assigned a check-out time for Friday night, 5-9pm or Saturday morning between 7-10am. We will assign a Saturday time unless you specifically ask for Friday night at least 2 weeks prior to camp. You will receive this time prior to your camper's session. 
  • Arrive at the same parking lot at Douthit Hills East.
  • Wait in your car. Text the cell phone number you were supplied prior to your session and let us know you have arrived. Please have ID ready. Counselors will request this and will compare to the name added at check-in.
  • Scholars will come to you.
  • Please remember to take your medication if applicable.

After Camp for All Campers
Following camp, it is highly recommended campers self-isolate for a two-week period to ensure they have not contracted COVID-19 and to remain distant from anyone in the household who may have increased risk factors.

The above processes are drawn from guidance from the Centers for Disease Control and Prevention, the American Camp Association's Field Guide for Camps on Implementation of CDC Guidance, authored by Environmental Health & Engineering Inc., the State of South Carolina, our local health department and our team of camp medical experts.

Cleaning and Sanitizing Procedures

Clemson University is committed to establishing safety precautions within residential areas through the following measures:

  • Physical distancing and reduced congestion in communal areas such as dining halls and shared bathroom spaces.
  • Custodial and facilities staff will work diligently to clean and disinfect frequently touched surfaces in common areas of residence halls, such as laundry facilities, elevators, communal bathroom spaces, front desks, and door handles.
  • Several locations have already been identified both on and off-campus for isolation and quarantine of students who may be symptomatic or vulnerable.

Hygiene practices

Campers and staffed will be encouraged to wash hands frequently, before and after eating, wear a mask and physically distance. Counselors will carry hand sanitizer and campers are encouraged to bring their own as well. Scholars will have access to hand sanitizer at all times. 

Payment/Refund Policy for Summer 2021

  • The enrollment deposit will not be refunded once course placement is accepted. 
  • The enrollment deposit will be refunded only if you are not accepted due to not meeting GPA requirements. In all other instances, the deposit is nonrefundable and will be applied to the overall program cost.
  • The withdrawal deadline is 3 weeks (21 days) prior to the start of the course. If a student withdraws from the program 3 weeks prior to the course start date, a written refund request is required. Summer Scholars will review the request and program fees paid (less the nonrefundable deposit) may be refunded.
  • Any student who withdraws or is dismissed from the program for any reason after three weeks prior to the program start will not be eligible for any refunds.

CANCELLATION DUE TO QUARANTINE

We understand, if your family or camper has been advised to be self or mandatory quarantined, please contact cusummerscholars@clemson.edu for a full refund*. We will need to speak with a family member or be referred to official documentation requiring the quarantine.

CANCELLATION DUE TO ILLNESS

Students who are sick or show signs of the virus should send us a note from their doctor advising us of their illness. A refund will be granted in full*.

CANCELLATION DUE TO CAMPUS CLOSURE

Because Summer Scholars operates as a part of Clemson University, our program is subject to all guidelines and policies set forth by the university.  Clemson University may make decisions about closing campus that are outside of our office’s control. In the event of campus closure, we would refund all payments in full*. As we monitor the situation, we will keep parents informed of any changing circumstances and if there is concern of campus closure.

* Full refunds will be issued less a $20 processing fee.

 

We are really looking forward to providing your child with a fun and safe camp experience. Thank you all for your patience and flexibility in this, we understand how difficult these months continue to be. If there is something we missed or you have additional questions, please email us at cusummerscholars@clemson.edu.