Finance Division

Deposits

Recap of New Bank Deposit Procedures 

Deposit Supplies:

Please remember that when you need to order deposit slips or disposable bags (no more locking bags) you will order them from Cash & Treasury Services. Please contact Gail Winchester @ 656-5601 or gailg@clemson.edu. Because your department name is now on the deposit slips we will not have a supply on hand at Cash & Treasury Services. Do not wait until you run out of deposit slips to reorder. It will take up to 2 weeks to get your order from Wells Fargo Bank. Please know that if you run out and we have to rush the order your department will be responsible for the shipping charges.

These are the steps you should follow when preparing your deposit to go to the bank.

  1. Prepare the 2 part deposit slip. List currency and coin at the top of the slip. Coin should be limited to $10.00 or less. If you have more than $10.00 in coin, you must prepare a separate deposit using a second bag. You should have two adding machine tapes for your checks, one to include with your checks to the bank and one to attach to your receipt transmittal. 

    ***Over $50 in coin, prepare a separate deposit and take the deposit inside for processing. You must wait for a receipt. Email your receipt and receipt transmittal to CashTreasury-L@lists.clemson.edu. For web deposit, email your bank receipt with the web deposit number written on the receipt. For a full list of web deposit instructions, please click here.

    Write down the total of the checks on the deposit slip. PLEASE DO NOT LIST EACH INDIVUAL CHECK ON THE DEPOSIT SLIP. PLEASE DO NOT USE MORE THAN ONE DEPOSIT SLIP FOR A DEPOSIT. The adding machine tape is the list.

    At the bottom of the deposit slip, above the account number, there is a box “total items”, please enter the number of checks in your deposit, and in the dollar amount box beside the total items box please enter the total deposit amount.   

    NOTE: For all departments that accept credit cards please make sure that you do not include your credit card total with your bank deposit. The credit card deposit amount is only included on your receipt transmittal or entered on line when you process your web deposit.


    Example Deposit Slip

    Deposit Slip
     
  2. You will put both copies of the deposit slip in the bottom pocket of the Wells Fargo disposable bank bag with all checks and/or money orders, receipt transmittal and any credit card batches. However, if you process your deposit in Touchnet by web deposit, you will NOT include a receipt transmittal and will not include the credit card batches. You should write your bag number and your web deposit number on the bank deposit slip. Any cash or coin will go in the top pocket of the bag. Please make sure both pockets are sealed. YOU DO NOT NEED TO KEEP A COPY OF THE BANK DEPOSIT SLIP. The sweep account is maintained by Cash and Treasury Services and all copies are used in our office for reconciliation purposes. You will not receive a receipt from Cash and Treasury Services. In order to verify that your deposit has been received, you should pull up the following query in PeopleSoft  daily: CASH_RECEIPTS_DEPT

  3. You will take the prepared disposable night drop bag to Wells Fargo Bank on 123 By Pass in Clemson. The bag must be dropped in the night drop, not taken into the branch. The night drop is located on the brick wall of the bank, through the first drive through window.
     

  4. Credit Card Only Deposit: Enter the deposit in Touchnet as a web deposit. You will keep the credit card batch and slips in your office for safekeeping. You will not send anything to the bank or to Cash and Treasury Services. 

 

If you have any questions concerning deposit procedures you may contact the following.

Gail Winchester                 656-5601                                              gailg@clemson.edu

Marie Stroud                     656-1277                                              Stroud3@clemson.edu