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Procurement Policies and Procedures

Procurement Requisition Procedures in Procurement Services

Purchase requisitions are submitted electronically through appropriate channels to Procurement Services. Each morning, the data coordinator prints the purchase requisitions, matches any attachments, assigns and logs in PeopleSoft. Purchase requisitions are than forwarded to a fiscal technician for vendor numbers and billing and shipping codes. The purchase requisitions are then distributed to the procurement specialists. The procurement specialists either secure bids or proposals or make small purchases in compliance with the Code.

After the bidding procedure is completed, the procurement specialist issues a request for a purchase order to be processed (see Exhibit 15). The purchase order is generated and the entire requisition/bid/purchase order package is forwarded to the data coordinator to be logged out in the Access database, then to the administrative coordinator for a final check for compliance with the Code before forwarding to the Director of Procurement for his signature. After the purchase order has been signed, it is forwarded to an administrative specialist for distribution. All purchase orders are filed in a numerical file.