Procurement Policies and Procedures
Receiving/Invoicing
Receiving must be completed in buyWays to acknowledge actual receipt of goods or services for all purchases made in buyWays. Using the "receipt" process in buyWays, users are required to enter only quantities or amounts that have actually been received and they are approving payment for. To complete the approval to pay process, an invoice for each purchase must also be entered in buyWays. For vendors submitting electronic invoices directly into buyWays, this step is automated. For all other invoices received, an individual with the "invoice handler" role in buyWays, must create an invoice in buyWays and attach the scanned paper invoice (if possible) to the buyWays invoice. Once a receipt and invoice are entered in buyWays that match the PO amount, the system completes the verification for payment approval and authorizes a payment to be created.