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Books, Copyrighted Educational Materials

The purchase of any published book, periodical or technical pamphlet is exempt from the Procurement Code using the exemption noted below regardless of dollar threshold.

Copyrighted educational materials such as films, slides, databases, computer programs, etc... that are only available from the company providing the service or information are also exempt from the Procurement Code using the exemption noted below regardless of dollar threshold.

In both instances, be sure you are adhering to the strict language noted above.  For example, copyrighted items that are NOT going to be used for educational purposes are NOT exempt.  If a purchase is not exempt, refer to the Decision Tree link below for further guidance.

Ordering and Additional Information below:

To place an order for these items, be sure to place a PO via buyWays or use a p-card.  If any type of contract or agreement with the supplier for purchases >$2,500 requires signature, be sure to obtain the signature of the University Procurement Director, regardless if an exemption applies or not.

Helpful Links:

  • Decision Tree — flowchart designed to help you choose which purchasing method should be used.
  • Disbursement Grid — grid used as an aid to assess availability of the type of University funds prior to making commitments.
  • Policies, Procedures and Guidelines
  • Exemption List — may be applicable to your purchase
    • 12. Published books, periodicals and technical pamphlets.
    • 25. Copyrighted educational films, filmstrips, slides, transparencies, CD ROM documents, data bases, computer assisted instructional materials, interactive video programs and other related materials made available by information that can only be obtained from the company providing the information or service.