Departments accepting a vehicle must first submit a vehicle request in buyWays. Follow the policy/procedures below for receiving a donated vehicle.
Fill out the vehicle request form in buyWays. List the supplier as unknown; put a 0 in the contract number. Attach to the buyWays requisition the following:
Once the requisition routes to the Clemson Fleet Manager, the department will be provided specific instructions for going to the DMV to transfer the title to the University. Note, it will be the department’s responsibility to go to the local DMV to transfer the title to Clemson University — not a specific department or division. You will need the title signed over from the donor along with a completed DMV Form 400 — http://www.scdmvonline.com/dmvnew/forms/400.pdf. When filling out this form, the FEIN for Clemson is 57-6000254 and primary address is 108 Perimeter Rd. Clemson, SC 29633.
Once the title is in the name of the University it then needs to be mailed to the Clemson Fleet Manager at Transportation Services-Motor Pool attention Shelly Hall, she will then complete the transaction by sending the completed SASS-007A Form, PO and title signed over to the State of South Carolina at 1430 Senate Street, 3rd floor Columbia, SC 29201 to the State Fleet Manager for approval. Once approved by State Fleet, a tag will be provided (if requested) for the vehicle.