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Information for Faculty


Employees (including graduate students) – May charge airline tickets, rental car, or registration to department card; never hotel or meals. Other charges will be reimbursed upon submission of travel form and receipts to Amanda.

Visitors – Most charges allowed to credit card; reimbursement claims with online form to Lori. Meals CANNOT be put on dept credit card.

Undergraduate students – Most charges allowed to credit card; reimbursement claims with form to Lori.

Foreign Travel – must be approved in advance.


University purchasing card policies (including allowables and non-allowables)

Under $2,500 – use credit card (receipts to Lori ASAP) or order in BuyWays.

$2,500 – 10,000 – need three simple quotes to Lori, or in BuyWays on state contract.

Over $10,000 – must generally go out for bids.

For Assistance

Grad assistants, grad student hourly employees, undergrad employees, hire post docs … Risé

All payments and purchasing questions …  Lori

Grad students –  grad school forms, information, announcing defenses … Amanda

Undergrads – curriculum, transcript, advising, graduation … Celeste

Scheduling rooms, planetarium shows, building maintenance, ordering classroom supplies … Deb

Startup and incentive accounts … David Reynolds (

Grants accounts, updates, changes, and closeouts … Michelle Duncan (