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Procurement Policies and Procedures

Direct Purchase Voucher Procedures

Related Policy

Direct Purchase Vouchers can be prepared for procurements of all supplies and services costing no more than $2,500 and for travel reimbursements to employees.; Use of Procurement Card for payments to vendors is the preferred method of payment, but in cases where the Procurement Card is not feasible, the DPV will be used. Individual departments will maintain a list of individuals authorized to spend University funds using DPVs. People entering and approving DPVs in the system will be trained and annually certified by Procurement Services. The approval for payment by the authorized end user (person receiving the goods or services) and the certified DPV approver are the only approvals required for payments of DPVs. Departments will establish internal processes, procedures, or forms to comply and maintain these approvals

Items listed on the Direct Purchase Voucher Exemption List should be paid by Direct Purchase Voucher without consideration of the $2,500 limitation, and only if payment with Procurement Card is not feasible. (This limitation includes freight but does not include South Carolina sales tax.)

The ordering department must ensure that all items purchased on a direct purchase vouchers are purchased at a fair and reasonable price, which is acknowledged by approvals outlined above.

To insure compliance with the South Carolina Consolidated Procurement Code, monitoring procedures will be accomplished through Procurement Services.