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With email approvals configured (more on this below), approvers will receive an enhanced approval email containing pertinent order information and a quick action webpage link where action may be taken. The email contains requisition information to allow the approver to make a decision on what action to take on the entire document. The webpage allows the approver to select their action and enter comments.
By default, a personal approval code (set up in buyWays on the my profile tab) is required in order for the approver to take action from the webpage link, therefore ensuring the authorized approver is the person taking action on the requisition. Approvers maintain an email approval code in their buyWays profile. When the approver accesses the approval webpage, they enter the email approval code and are authenticated as the authorized approver.
Taking Action (How it works):
Method 1 - after the invoice has been created
Method 2 - after the invoice has been created
To make a one-time payment, use the Payment Requests form on the Shopping page of buyWays, under the Clemson Forms. Process as you would a regular requisition. When the form creates a PO, then pull up the PO, and create a receipt and invoice, attaching a copy of the paper invoice to the invoice.
To make recurring or ongoing payments to a supplier, (such as for utilities, rent, etc.) Choose the Direct Purchase Request Form, and enter the amount for the year, then each month, pay against the PO, creating a receipt and an invoice each month. This form does encumber.