Human Resources

Q:

I’m a student worker and want to make sure that I receive my W-2 next year. What information/reminders do you have on this subject?



A:

Clemson University will only issue one W-2 to you, regardless of how many jobs you have.

 

If you will be an active student worker in Spring 2019, you can receive your W-2 electronically.

 

  • To sign up for an Electronic W-2 (or to check your election status), you need to sign-in to HR Self Service and give consent for the electronic form following the steps below:

 

  1. Click here to get started.
  2. Click on HR Self Service.    
  3. You will be prompted to log-in at the ORACLE / PeopleSoft sign-in screen using your Clemson ID & password.
  4. ORACLE/PeopleSoft will prompt you to authenticate with DUO. For instructions regarding registration for DUO, click here.
  5. Click on Payroll and Compensation.
  6. Find the link for W-2/W-2c Consent and click on it.
  7. Check the box consenting to receive your W-2 online. You will be asked for your HR-Pin to confirm your decision. To reset/setup your HR-Pin, click here.
  8. If you need assistance with your ID and Password, DUO Registration, or your HR-Pin, please contact ithelp@clemson.edu.

 

  • Active student workers who do not consent to receive an electronic W-2 will receive a hard-copy W-2, which will be mailed no later than January 31st. If you prefer the paper version, verify your Mailing Address in my.Clemson. 
    • Click clemson.edu, and then click on the icon in the top right to log-in using your Clemson ID and to access “My Profile”.  Once in your profile, go to Addresses to view/update your Mailing Address, which is where your W-2 will be mailed.

 

  • Payroll will notify active employees, faculty members and student workers once electronic W-2s are available.

 

There is a $10 charge for all W-2reprints. Verifying and updating your address in the correct system will save you the cost of a reprint if your W-2 is mailed to an incorrect address.




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