Clemson University

Administrative Council By-laws

  1. Purpose:
    1. The Student Body Administrative Council (SBAC) is responsible for helping to shape the future of Clemson University. The Council will evaluate and provide student-oriented feedback to the long-term plans and priorities considered by the Administrative Council. The Council will remove biases in order to place the future enhancement of Clemson University as its paramount objective. The council will also act with prudence and foresight with regards to student life, of which all members must have a comprehensive understanding.
  2. SBAC Apportionment:
    1. The SBAC will be comprised of nine voting members. These members will be chosen in accordance with the parameters outlined herein.
      1. The nine-member body will be comprised of four permanent members and five appointed members.
      2. At least one appointed member must be a graduate student. However, the Graduate Student Body President can waive this requirement for a single term.
      3. The four permanent members will be the Undergraduate Student Senate President, and the Undergraduate Student Treasurer.
      4. Following the initial appointments, it will be the responsibility of the outgoing appointed member to nominate his or her successor when the position is vacated.
      5. Nominations for successors must be submitted after the passage of the cabinet confirmation bill and before graduation. The successors for the five appointed positions must be approved by a 2/3 vote of the nine outgoing SBAC members and a majority vote by both the Undergraduate and Graduate Senates.
      6. Guidelines if a position is vacated during the regular term:
        1. The vacating member will nominate his or her desired successor.
        2. The remaining eight members must approve the nomination by a majority vote.
  3. Positions in Council
    1. Chair. The chair will be responsible for coordinating meeting times, creating a timeline that corresponds to the schedule of he Administrative Council, and facilitating efficient business meetings. The chair is also responsible for delegating work to members of the committee.
    2. Vice-Chair. The Vice-Chair will be responsible for recording the decisions and rationale on the SBAC. If for any reason the Chair is unable to attend the meeting, The Vice-Chair will assume responsibilities of the Chair.
    3. All positions will be selected through a nomination process as the first order of business during the first meeting. If more than one member is nominated then a nominee must receive a majority vote to be elected.
    4. The SBAC must hold its first meeting no later than the first week of September.
  4. Procedure
    1. Formal Procedures
      1. All meetings will follow the parliamentary procedures outlined in the most recent edition of Roberts Rules of Order, Newly Revised.
      2. The Administrative Council will submit strategic plan information for student input. Upon submission of material, the Administrative Council will establish a date when the evaluation must be complete and the findings presented.
      3. Restricted Information. Any policy that the Administrative Council identifies as restricted information must be labeled as such when submitted to the SBAC. When discussing restricted topics, the SBAC is required to enter into executive session.
      4. Once the SBAC enters into the evaluation period, the chair will create a timeline of when certain material must be reviewed and discussed so that all material is evaluated by the deadline established by the Administrative Council.
        1. The timeline must be approved by a majority vote of the SBAC.
        2. Meetings must be arranged in congruence with the timeline.
      5. At the conclusion of the evaluation period, the council must write a detailed report of its findings and suggestions, as well as a visual presentation to make to the Administrative Council and both the Undergraduate and Graduate Senates.
      6. Responsibilities after the evaluation period
        1. The SBAC must produce two reports.
          1. Written report. This must be a detailed report that includes discussion of all projects submitted to the Administrative Council and the Undergraduate and Graduate Senates.
          2. Visual presentation. This is a brief report to be presented in front of the full Administrative Council and the Undergraduate and Graduate Senates. This report should highlight projects and issues that the SBAC found to be of particular importance.
        2. The written report and presentation are to be given to the Undergraduate and Graduate Senates prior to the deadline established by the Administrative Council. No more than three members are to present the report.
        3. The Chair will appoint three presenters.
    2. Informal Procedures
      1. Throughout the year, outside of the formal strategic planning period, the Administrative Council is encouraged to present issues to the SBAC for its input. Upon submission of informal issues, the Administrative Council will inform the SBAC of the date when evaluation must be completed.
      2. With the exception of the development of a timeline, the same procedures for formal session apply for informal sessions.
      3. Meeting times will be at the discretion of the Chair rather than in congruence with the timeline.
      4. The SBAC must have a report and presentation ready for the Administrative Council by the date requested by the Administrative Council.
  5. Ratification and Amendments
    1. These by-laws will take effect upon approval by a majority vote of the Undergraduate and Graduate Student Senates.
    2. Amendments to these by-laws may be proposed by any member of the SBAC at a formal meeting.
    3. The SBAC must pass any amendments by a two-thirds (2/3) vote.
    4. In order to take effect, amendments must be approved by identical resolutions passed by both the Undergraduate and Graduate Student Senates.