Human Resources

HR Announcements

Deer Oaks EAP: November 2016 Newsletter

Clemson University provides an employee assistance program to University employees and their dependents/household members though Deer Oaks EAP, an outside resource for addressing work/life issues and living a happier, healthier, more balanced life. A variety of health and wellness, counseling, referral, and consultation services are available. Services are completely confidential, and there is no cost to faculty and staff for most services. Click HERE to access the November 2016 newsletter.

Deer Oaks EAP services and contact information can be accessed HERE.

Office of Human Resources prepares the university for changes to Fair Labor Standards Act (FLSA)

Clemson University's Office of Human Resources (OHR) has been monitoring potential changes to the FLSA since March 2014. Since spring 2016, OHR has continued to confer with an outside labor lawyer to prepare the university for changes that will go into effect Dec. 1, 2016. Key leaders of impacted employee groups will be included in discussions in the coming months.

Three notable changes to the FLSA become effective Dec. 1, 2016:

  • The salary threshold under which most professional workers are entitled to overtime compensation has been increased.
    • The new salary threshold will increase to $47,476/year ($913/week).
  • The total annual compensation requirement for highly compensated employees has been increased to $134,004.
  • Thresholds will be updated every three years.

Employees and supervisors should not take any action. The Office of Human Resources will provide clear and specific guidance to all employees and supervisors during the fall 2016.

If you have questions or concerns, please contact ASK-HR or call 864-656-2000.

FREE! Financial Literacy Training

To help the faculty and staff make sound financial decisions, the Office of Human Resources is partnering with the South Carolina Retirement System to provide a series of no-cost financial literacy seminars.

Whether you are beginning your professional career, nearing retirement or somewhere in between, each seminar in the series will further equip you with the tools and resources you need to make informed decisions regarding your financial well-being. Registration information follows the schedule.

Financial Literacy Series — Fall Schedule:

The Starting Line: Why and how retirement savings should begin now
August 26, 2016
This workshop will explain the importance of planning early, maximizing retirement plan contributions, and how asset allocation affects individual financial objectives. If you are just beginning to save for retirement, or want to get started, this session is for you.

Back by Popular Demand! Planning for Financial Security
September 9, 2016
Gain key information about the main areas of financial planning: cash management, tax planning, risk management, retirement planning, estate planning, investment planning and long-term care.

Financial Planning as a Millennial
September 23, 2016
This seminar addresses the distinct challenges faced by a younger generation – such as increased student loan debt and underemployment – and provides guidance and strategies that can help with early planning for a more secure financial future.

Risk Management in the 21st Century
November 4, 2016
This seminar provides an overview of the risks that pose the greatest danger to your financial security and the role insurance has in addressing these risks. Explore the types of insurance and the appropriate and recommended coverage for each stage of life so that your financial future is protected.

Inside Money: Managing Income and Debt
November 18, 2016
This seminar addresses the real impact of budgeting and debt. Most people have some debt, but how many understand its effects on their lives and their futures? Learn the importance of cash flow – and how to use it. Change how you look at saving and spending, and identify good and bad debt.

Online Registration
Register online to attend a session. Click HERE to access the online registration system. Choose HR Training – Online Registration at the bottom middle of the page. All sessions are held in the Academic Success Center, room 118 (see map).

Learn more about the Financial Literacy Series HERE.

State approves 3.25 percent general increase for employees

The S.C. State Employee Pay Plan for Fiscal Year 2016-2017 has authorized state agencies to implement a 3.25 percent general increase for all permanent faculty and staff.

The following employees in FTE positions are eligible for the state-authorized increase:

  • 12-month employees hired on or before June 15, 2016
  • 9-month employees hired on or before August 14, 2016

The general increase goes into effect on July 1, 2016, and will be processed as follows:

  • For eligible 12-month employees, the increase will first appear in paychecks issued on July 15, 2016.
  • For eligible 9-month employees, the increase will first appear in paychecks issued on August 31, 2016.

Click HERE for more information about the general increase.

U.S. Department of Labor issues Final Rule on Fair Labor Standards Act (FLSA)

On May 18, 2016, the Department of Labor issued its Final Rule on the Fair Labor Standards Act (FLSA), which goes into effect Dec. 1, 2016. Clemson University’s Office of Human Resources (OHR) has been monitoring potential changes to the FLSA since March 2014.

Employees are asked to wait before taking further action. Clear and specific guidance will be provided to all employees soon.

If you have questions or concerns, please contact Ask-HR or call (864) 656-2000.

The Financial Literacy Series: Don’t miss the final seminar of the semester; summer schedule coming soon!

To help the University’s faculty and staff make sound financial decisions, the Office of Human Resources has partnered with the South Carolina Retirement System to provide a series of no-cost financial literacy seminars.

Whether you are beginning your professional career or nearing retirement, the financial literacy seminars will provide you with the tools and resources you need to make informed decisions regarding your financial well-being now and in the future.

The final seminar of the spring semester—Money at Work #2 – Sharpening Investment Skills—will be held on Friday, April 29th. Sessions run from 11 a.m. to 12 p.m. and 1 p.m. to 2 p.m. in room 118 of the Academic Success Center (see map).

April 29th - Money at Work #2 – Sharpening Investment Skills is an intermediate guide to investing. The seminar, which builds off Money at Work #1, helps participants evaluate their savings progress (as a means for maximizing potential growth and minimizing potential risks) and get to know their investing personality and strategies in more detail.

Online Registration
Register online to attend a session. To access online registration, visit www.clemson.edu/employment/hrsc and choose HR Training – Online Registration at the bottom middle of the page.

For more information, visit the Financial Literacy Series website HERE.

Summer Seminar Schedule Coming Soon! A full summer schedule is currently in the works. More information about the seminars being offered during the summer semester will be announced within the coming weeks! You may also check the Financial Literacy Series website HERE for current and future seminars being offered.

Clemson University announces new Lactation Support Policy and Mother-Friendly Employer designation

To further promote a family-friendly work and study environment for mothers and their infants, Clemson University is implementing a new Lactation Support Policy.

The University’s aim is to provide a supportive and flexible environment for employees and students as they transition back to work or studies after the birth of a child. In support of this goal, the Lactation Support Policy provides for time during the workday for lactating mothers to express breast milk and suitable wellness/lactation rooms across campus for such activity. The policy is in accordance with the workplace breastfeeding support provision in the Patient Protection and Affordable Care Act (Section 4207) and current South Carolina state law (SC Code §63-5-40).

In support of the new policy, Clemson has established the Lactation Network website, which houses the full policy along with information and guidance on existing and new wellness rooms, lactation breaks and points of contact for further lactation support at Clemson University.

In response to Clemson’s efforts, the South Carolina Breastfeeding Coalition (SCBC) has officially named the University a Mother-Friendly Employer. This is a designation of which we can all be proud. According to SCBC's website, only two other universities in the state hold this title: Lander and the University of South Carolina. More information about SCBC and the Mother-Friendly Program can be found at: http://www.scbreastfeedingcoalition.org/.

EPMS Forms Due March 1st

The Employee Performance Management System (EPMS) is the University’s annual review process for classified staff and unclassified staff. EPMS reviews provide a mechanism for supervisors and employees to communicate regarding performance and to set expectations and standards for performance moving forward.

Reviews are currently due no later than March 1st (note: this date does not apply to probationary, trial status or temporary employees).  Probationary employees are reviewed on or before the one year anniversary date of their employment. Trial status employees are reviewed six months after their transfer into a new position. While performance evaluation is recommended and encouraged for temporary employees, it is not currently required. 

EPMS forms and instructions are available on-line.  Please click HERE for more EPMS related materials.  Supervisor training sessions on Understanding and Completing the EPMS Process, as well as, Developing and Using SMART Goals are available.  For more information regarding these sessions and/or to register, please click HERE.

Your college or division's HR Partner is available as a resource regarding the process, form, training or due dates.

The CUBS PeopleSoft HR site upgrade is completed.

Click HERE for more information about the many upgraded features, or contact the Office of Human Resources online at Ask-HR or by phone at 864-656-2000 with any questions.
Thank you.

State-Mandated Bonus

The state legislature has mandated a one-time, lump-sum bonus of 800 dollars for all permanent faculty and non-faculty who had been in continuous state service for at least six months on July 1, 2015, and whose earnings are less than 100,000 dollars per year.

The bonus will appear in the October 30, 2015, paychecks of all eligible, active employees. The Offices of Human Resources, Payroll, and University Budgeting will manage the upload of the bonuses to paychecks, as well as, the communication to employees. Divisions and colleges do not need to take any action. One-time funding allocations to support a portion of the bonuses will be distributed by the Budget Office once funding is received from the state.

State-Mandated Bonus Guidelines
Frequently Asked Questions and Bonus Timeline

International Hiring Reminder

As departments embark on hiring for the coming school year, please be reminded of Clemson's procedure for hiring international employees.

Best Practices:

  • Review Clemson University's International Employment Web site, which contains information regarding hiring international employees.
  • Keep HR partners advised about prospective international hires.
  • HR partners submit an electronic PeopleSoft 'International Hire' request.
  • Review time-sensitive deadlines for the international hiring process.
  • Prospective employees with F1 and J1 visas should visit HERE and follow directions to have their SEVIS records activated.
  • Adhere to the rule that the hiring dates on the I-9 Form, employment record, and payroll remain consistent. (An individual cannot start working prior to the completion of the I-9 form, which has been completed with Mack Howard or Pablo Unda in the Office of Human Resources.)

If you have further inquiries, please direct them to AskHR or call 864-656-2000.