Human Resources

HR Announcements


Employee Retirement Contributions Increasing

Per South Carolina State Statute, employee contribution rates for the South Carolina Retirement System (SCRS), State Optional Retirement Program (State ORP) and Police Officers Retirement System (PORS) will increase effective July 1, 2015. SCRS and State ORP contribution rates will increase from 8.0 to 8.16 percent, and PORS contribution rates will increase from 8.41 to 8.74 percent.

The increase will be reflected on the first payday in July, which is the July 15 paycheck. Employees are not required to take any further action.

Please visit the South Carolina Retirement System website for additional information about state retirement benefits. If you have questions, contact the Office of Human Resources online at AskHR or by phone at 864-656-2000.

Foreign Nationals Hiring Reminder
As departments embark on hiring for the coming school year, please be reminded of Clemson's procedure for hiring foreign national employees.

Best Practices:

  • Review Clemson University's Foreign National Employment Web site, which contains information regarding hiring foreign national employees.
  • Keep HR partners advised about prospective foreign national hires.
  • HR partners submit an electronic PeopleSoft 'International Hire' request.
  • Review time-sensitive deadlines for the foreign national hiring process.
  • Prospective employees with F1 and J1 visas should visit HERE and follow directions to have their SEVIS records activated.
  • Adhere to the rule that the hiring dates on the I-9 Form, employment record, and payroll remain consistent. (An individual cannot start working prior to the completion of the I-9 form, which has been completed with Mack Howard or Pablo Unda in the Office of Human Resources.)

If you have further inquiries, please direct them to AskHRor call 864-656-2000.

Dependent Eligibility Audit – Contact PEBA for additional time to respond

Employees who received communication from the Public Employee Benefit Authority (PEBA) and the Office of Human Resources (OHR) requesting that they provide documentation to prove their covered dependents' eligibility for insurance had until May 4, 2015, to provide the required documentation. Failure to comply with the audit will result in the unverified dependents' loss of coverage.

Deadline extension: Employees who have not supplied PEBA with the required documents, may still be able to do so. Employees should contact PEBA directly at 1-888-260-9430 to request additional time for submitting information. Details regarding how to complete the audit and determine if sufficient documents have been received by PEBA can be found HERE.

If you have any questions, please contact the Office of Human Resources at (864) 656-2000 or Ask-HR.

Hazardous weather leave granted February 24-26, 2015: instructions for unforgiven portions of leave

The Clemson University Office of Human Resources received guidance from the State Office of Human Resources regarding hazardous weather conditions for February 24-26, 2015. For offices in Pickens County, which includes Clemson's main campus, Governor Haley has forgiven leave for regular, time-limited and temporary grant state employees for the following work period:

  1. February 26, 2015, the entire day

Essential employees who were required to work during this time should earn compensatory time on an hour-for-hour basis for the hours worked. Employees who complete timesheets are advised to add "Emergency Closing" on the timesheet for any forgiven missed work time.

For offices in other SC counties, please click HERE for Feb. 24th, click HERE for Feb. 25th and click HERE for Feb. 26 th. Reference these lists of state county government closings and delays, which include the times forgiven by the governor by county.

Unforgiven Leave

The governor's decision to provide leave with pay for this weather event left portions of the closure unforgiven. For offices in Pickens County, which includes Clemson's main campus, employees must account for missed work time for the following work period:

  1. February 25, 2015 starting at 3:30 pm

Employees should complete one of the following actions listed below to account for the unforgiven time:

  • Enter annual leave or compensatory time by March 12, 2015.
  • Work with supervisors to make up the time by March 31, 2015.
  • Request leave without pay by March 12, 2015.

For questions regarding forgiven and unforgiven leave, please contact the HR Partner for your college/division, or AskHR.

Hazardous weather leave granted February 17 - 18, 2015

The Clemson University Office of Human Resources received guidance from the State Office of Human Resources regarding hazardous weather conditions for February 17 and 18, 2015. For offices in Pickens County, which includes the main campus, Governor Haley has forgiven leave for regular, time-limited and temporary grant state employees for the following work periods:

  1. February 17, 2015, 8 am - 12 noon
  2. February 18, 2015, 8:00 am - 10:00 am

Essential employees that were required to work during this time should earn compensatory time on an hour for hour basis for the hours worked. Employees who complete timesheets are advised to add “Emergency Closing” on the timesheet for any forgiven missed work time.

For offices in other SC counties, please click HERE for February 17th and click HERE for February 18th and reference the list of state county government closings and delays. The list includes the times forgiven by the governor by county.

Unforgiven Leave

The governor’s decision to provide leave with pay for this weather event left portions of the closure unforgiven. Employees must account for missed work time for the following work periods:

  1. February 16, 2015 starting at 2:30 pm
  2. February 17, 2015 from noon to 12:30 pm

Employees should complete one of the following actions listed below to account for the unforgiven time:

  • Enter annual leave or compensatory time by March 6, 2015.
  • Work with supervisors to make up the time by March 31, 2015.
  • Request leave without pay by March 20, 2015.

The State Office of Human Resources has not provided guidance regarding hazardous weather conditions resulting in the University closing between February 25-26, 2015. Additional information will be provided as it becomes available.

For questions regarding forgiven and unforgiven leave, please contact the HR Partner for your college/division, or AskHR.

State Employee Adoption Assistance Program Information

Eligible employees participating in the Public Employee Benefits Authority (PEBA) Insurance Benefits who finalized an adoption between July 1, 2013, and June 30, 2014, may apply for financial assistance relating to the adoption. All completed applications under the terms and conditions of the program will be accepted until Sept. 30, 2014. The maximum benefit for adopting a non-special needs child is $5,000, and the maximum benefit for adopting a special needs child is $10,000.

For more information or for an application, employees may contact PEBA Insurance Benefits' Financial Services Unit at 803-734-1696 (Greater Columbia area) or 888-260-9430 (toll-free outside the Columbia area).

State approves 2 percent pay increase for employees

The S.C. State Employee Pay Plan for Fiscal Year 2014-15 authorizes state agencies to implement a 2 percent general increase for all permanent faculty and permanent classified and unclassified staff effective on the first regular pay date on or after July 1, 2014.

The general increase will be processed as follows:

  • The July 15, 2014 paycheck will reflect the increase to gross pay for eligible 12-month faculty and staff.
  • The August 29, 2014 paycheck will reflect the increase to gross pay for eligible 9-month faculty.

Employees hired on or after June 16, 2014 are not eligible for the increase. Also not eligible are regular temporary and intermittent employees.

A list of Frequently Asked Questions is available here

For additional questions, contact the Office of Human Resources online at Ask-HR or by phone at 864-656-2000.

Employee retirement contribution increase

State employee retirement contribution rates are established by state law, as enacted by the South Carolina General Assembly. The S.C. General Assembly passed retirement reform legislation in 2012. In accordance with this legislation, effective July 1, 2014, the employee retirement contribution rate is increasing from 7.5 to 8 percent for the S.C. State Retirement System Plan (SCRS) and Optional Retirement Plan (ORP), and from 7.84 to 8.41 percent for the Police Officers Retirement System Plan (PORS).

The increase will be reflected on the first payday in July, which will be the July 15 paycheck.

Please visit the SC Retirement System website for additional information about state retirement benefits. For questions, contact the Office of Human Resources online at Ask-HR or by phone at 864-656-2000.

W-2 Information

The 2013 W-2’s are available on-line for active employees. W-2’s for inactive employees and those who did not consent to an on-line form will be mailed by 1/31/14 to the address on file in the HR database (which may not match the iROAR address for students). Once received, please safeguard your hard-copy, as there is a $10 charge for reprints.

Active employees can now access the on-line form. Click here to log-in to HR Self Service, inputting your primary username and password on the ORACLE screen. Click on “Year End Form” to view your W-2 and “Filing Instructions” to view/print IRS Notice to Employee and Instructions for Employee.

Important to know:

  • When you click on the Year End Form, please be aware there is a delay before the W-2 loads. For security reasons, the .pdf form is created at the time you actually view the W-2.
  • Ability to view your W-2 on-line is only applicable if you are an active employee. If you terminate from Clemson University, you will no longer have access to the on-line system.
  • If you have trouble viewing your W-2 on-line, please ensure your browser allows pop-ups or contact ithelp@clemson.edu for further assistance.

Click Here for more W-2 information.

If you have any questions, please submit them through Ask-HR.

Live Well in 2014- Employee Assistance Wellness Resources

The Office of Human Resources provides a confidential employee assistance program (EAP) offered through an outside resource, Deer Oaks EAP. Services offered through this program are available to Clemson University faculty and staff and their dependents with a focus on the importance of work/life balance. Deer Oaks EAP provides a wide range of training and counseling services to include personal, family, and marriage counseling, financial and legal consultations, conflict resolution, substance abuse and other issues that may affect work or life balance. Faculty and Staff also may access many health and wellness resources through Deer Oaks. The Deer Oaks EAP toll-free number is available 24/7 at 1-866-327-2400.

Click here to read more about Wellness Resources.

If you have any questions, please contact the Office of Human Resources at (864)656-2000 or  Ask-HR.

Employment Policy Updates – Effective January 1, 2014

The University has revised its employment policies effective January 1, 2014 to ensure compliance with the Affordable Care Act.  All student workers and regular (FTE) part-time and temporary employees (staff and teaching personnel) are impacted by one or more of these policies.  It is important to carefully review each policy as it pertains to your job(s) and any job(s) you may supervise at the University.  Each worker and their supervisor are responsible for compliance with the policies.

You may reference the specific employment policies below on the HR website in the Policies and Procedures Manual:

  • Graduate Student Workers
  • International Student Workers
  • Undergraduate Student Workers
  • Regular (FTE) Part-Time and Temporary Staff
  • Regular (FTE) Part-Time and Temporary Teaching Personnel

Please contact the Office of Human Resources online at Ask-HR or by phone at 864-656-2000 if you have questions or need additional information relating to this important announcement.

 

Kronos leave and time-keeping system

The Office of Human Resources and the Payroll Department will introduce Kronos, an electronic leave and time-keeping system, in a phased rollout beginning Aug. 1, 2013. 

Faculty and staff will use the electronic system to submit and track leave requests. This system will also be used by employees required to submit time sheets to enter their time through a web portal, and in some cases, through campus time clocks. This will eliminate the use of paper time sheets.

 

New time sheets

New time sheets have been developed to support the new semi-monthly pay period:

  • 1st through the 15th 
  • 16th – through the last day of the month

These new timesheets were developed to use temporarily and only until your college/division is transitioned to the Kronos system. 

Non-exempt employees (employees eligible to earn compensatory time or overtime) are required by FLSA to complete a time sheet or use an approved time keeping device to record time worked. Employees meeting this criterion will receive a direct communication the week of July 1, 2013 as an annual reminder to complete time sheets. 

The new time sheet can be found under Payroll Information at http://www.clemson.edu/employment/compensation/index.html.    

 

New workweek

As Clemson University transitions to a semi-monthly pay schedule, there is no longer a need for an exact two-week time sheet. However, for non-exempt employees, we must still have a defined workweek.   

The Fair Labor Standards Act (FLSA) defines a workweek as a period of 168 hours during seven consecutive 24-hour periods (seven days).  Effective June 30, 2013, Clemson University will change from a Friday - Thursday workweek to a Sunday - Saturday workweek. View Workweek Policy here.

For questions regarding any of these updates above, contact HR online at Ask-HR, or by phone at 864-656-2000.

 

Clemson Student Employee,

The final phase of the campus identity management project occurred on August 11.  You will be affected since you have been identified as a student who is also an employee.  As a student employee by default you currently have an employee username in addition to your student username.  None of your existing usernames have been inactivated or deleted.  However, your student username has been flagged as your primary username.  Below are the ways you will be affected beginning August 11, 2013 ….

 

  • You will view your online paycheck and W2 by logging in to the CUBS system using your student username.
  • You will receive all official employee email communications via your student email address.  
  • This will not affect any of your student resources such as, iRoar, PawPrints, BlackBoard, etc.
  • If you are teaching a course in Blackboard, you will need to login with your student username

 

You can view your primary username at whoami.clemson.edu.    You can also visit the CCIT identity management web site to read more on the project.

If you have questions, please contact the IT Helpdesk at ITHELP@clemson.edu or (864)656-3494.