Employee state retirement contribution increase effective July 1, 2013
In accordance with South Carolina (S.C.) General Assembly retirement reform legislation passed last year, the employee contribution rate – the rate at which state employees contribute to their state retirement accounts – is increasing effective July 1, 2013. The S.C. State Retirement System Plan (SCRS) and Optional Retirement Plan (ORP) rate will increase from 7.0 to 7.5 percent, and Police Officers Retirement System Plan (PORS) will increase from 7.0 to 7.84 percent. The increase will be reflected starting with July paychecks.
S.C. state employee contribution rates are established by state law, as enacted by the S.C. General Assembly.
Please visit the S.C. retirement system website for additional information about state retirement benefits.
Kronos leave and time-keeping system
The Office of Human Resources and the Payroll Department will introduce Kronos, an electronic leave and time-keeping system, in a phased rollout beginning Aug. 1, 2013.
Faculty and staff will use the electronic system to submit and track leave requests. This system will also be used by employees required to submit time sheets to enter their time through a web portal, and in some cases, through campus time clocks. This will eliminate the use of paper time sheets.
New time sheets
New time sheets have been developed to support the new semi-monthly pay period:
These new timesheets were developed to use temporarily and only until your college/division is transitioned to the Kronos system.
Non-exempt employees (employees eligible to earn compensatory time or overtime) are required by FLSA to complete a time sheet or use an approved time keeping device to record time worked. Employees meeting this criterion will receive a direct communication the week of July 1, 2013 as an annual reminder to complete time sheets.
The new time sheet can be found under Payroll Information at http://www.clemson.edu/employment/compensation/index.html.
As Clemson University transitions to a semi-monthly pay schedule, there is no longer a need for an exact two-week time sheet. However, for non-exempt employees, we must still have a defined workweek.
The Fair Labor Standards Act (FLSA) defines a workweek as a period of 168 hours during seven consecutive 24-hour periods (seven days). Effective June 30, 2013, Clemson University will change from a Friday - Thursday workweek to a Sunday - Saturday workweek. View Workweek Policy here.
For questions regarding any of these updates above, contact HR online at Ask-HR, or by phone at 864-656-2000.
The Office of Human Resources has implemented a new employee assistance program (EAP) provided through an outside resource, Deer Oaks EAP. Services offered through this program are available to Clemson University faculty and staff and their dependents with a focus on the importance of work/life balance. Through Deer Oaks, there will be a variety of training courses and seminars that employees will have access to such as leadership, coaching, communication skills, dealing with change and many more. Additionally, counseling services are available to include personal, family, and marriage counseling, financial and legal consultations, conflict resolution, substance abuse and other issues that may affect work or life balance. All counseling services are confidential. The Deer Oaks EAP toll-free number is available 24/7 at 1-866-327-2400.
If you have any questions, please contact the Office of Human Resources at (864)656-2000 or Ask-HR.
Clemson Student Employee,
The final phase of the campus identity management project occurred on August 11. You will be affected since you have been identified as a student who is also an employee. As a student employee by default you currently have an employee username in addition to your student username. None of your existing usernames have been inactivated or deleted. However, your student username has been flagged as your primary username. Below are the ways you will be affected beginning August 11, 2013 ….
If you have questions, please contact the IT Helpdesk at ITHELP@clemson.edu or (864)656-3494.
Planning for the Future Seminar:
The Office of Human Resources will be hosting the next Planning for the Future Seminar to be held on November 5, 2013 from 8:00 a.m. to 4:30 p.m. in the McKissick Theatre in the Hendrix Student Center. This one-day seminar is offered at no cost and is designed for any employee who would like to plan for future financial and retirement goals. Topics include financial planning, estate planning, insurance and more.
Please click on Registration if you would like to attend this benefits seminar. You will need to enter your username and password when prompted, select the Planning for the Future Seminar, and then click “Add this Section.” Once you have completed the registration process, you will receive a confirmation by email.
Employees encouraged to donate to the leave pool before Dec. 31
This is a reminder that all sick or annual leave donations to the State Employee Leave Transfer Program must be made before Dec. 31, 2013.
Eligibility criteria for donating leave:
Once sick and/or annual leave has been donated to the pool account, it cannot be restored or returned to the leave donor.
Consider contributing excess sick and/or annual leave to the leave pool for the benefit of those who encounter extraordinary personal situations after using all their own leave and who meet the State's guidelines for drawing from the leave pool.
The Leave Pool Donation Authorization process is automated to allow for easy donation. Click here to access the leave donation Web page.
For questions, contact the Office of Human Resources online at Ask-HR or by phone at 864-656-2000.