Human Resources

HR Announcements

Employee Assistance Program: September 2017 Newsletter

Clemson University provides an employee assistance program to University employees and their dependents/household members though Deer Oaks EAP, an outside resource for addressing work/life issues and living a happier, healthier, more balanced life. A variety of health and wellness, counseling, referral, and consultation services are available. Services are completely confidential, and there is no cost to faculty and staff for most services. Click HERE to access the September 2017 newsletter.

Deer Oaks EAP services and contact information can be accessed HERE.

Clemson’s Employee Referral Program marks its first 1,000 referrals

Since January 2017, more than 1000 employee referrals have been made using the Office of Human Resources’ Employee Referral Program. Using the University-approved Employeereferrals.com, the Office of Human Resources continues to leverage Clemson’s employees in its efforts to expand, improve and diversify the University’s pool of applicants.


Program Details
  • Employees must enroll in the Employee Referral Program to be considered for the 500 dollar award. Click here, and then click ‘log in’ or ‘register’ in the top right-hand corner of the Clemson Employee Referral Program site.
  • In the event that an eligible Clemson employee (who has registered using the Employeereferrals.com directions) refers a new hire into an FTE position, that Clemson employee will receive a one-time, lump-sum award of 500 dollars.
  • Employees can leverage Employeereferrals.com’s social media tools to share job referrals throughout their networks.

Contact ASK-HR/864-656-2000 with questions or concerns.

Policy and Procedure Changes During August 2017

This document outlines changes made to the Office of Human Resources’ Policy and Procedure Manual in the past 30 days.

Pension reform: Retirement contribution increased and capped

On April 25, 2017, South Carolina Governor Henry McMaster signed into law the Retirement System Funding and Administration Act of 2017. While the act does not change any benefits for retirees or working members, the legislation seeks to strengthen funding for PEBA's retirement plans so their unfunded liability will be paid down more quickly.

Beginning July 1, 2017, Clemson University and its employees will make higher retirement contributions. For the South Carolina Retirement System and State Optional Retirement Program, the employee contribution rate will increase to 9 percent. For the Police Officers Retirement System, the employee contribution rate will increase to 9.75 percent. Employee contribution levels will be capped at the July 1, 2017 contribution levels. The University’s contribution level increases by 2 percent as of July 1, 2017, and will continue to increase annually by 1 percent through July 1, 2022.

Click here for more information, and contact (ASK-HR/864-656-2000) should you have questions or concerns.

Cybersecurity Begins with Two-Factor Authentication

On Saturday, March 25, CCIT implemented two-factor authentication (DUO) on the PeopleSoft HR system.

  • To learn more about two-factor authentication and how to stay safe online at Clemson University, please watch Clemson Cybersecurity Video Series: Click HERE
  • To learn more about registering for two-factor authentication, please watch the two-factor authentication tutorial or contact the CCIT Help Desk at 864-656-3494.

Important Notice: IRS issues phishing scam alert

The Internal Revenue Service (IRS) issued an urgent alert on February 2, 2017, that a Form W-2 email phishing scam is now targeting schools. A team of university experts have begun implementing a series of strategic responses to cyber-attacks that have targeted schools throughout the United States. During the coming weeks, students, faculty and staff members can expect to receive a series of communications from the Office of Human Resources, CCIT and the Payroll Office.

Identified by IRS Commissioner John Koskinen as “one of the most dangerous email phishing scams we’ve seen in a long time,” Koskinen stated further that the cyber-attack “can result in the large-scale theft of sensitive data that criminals can use to commit various crimes, including filing fraudulent tax returns.” Click here to read the IRS alert.

Clemson University strongly recommends that students, faculty and staff members take caution when opening emails from unknown sources and clicking on links within emails. Cybercriminals use various spoofing techniques to disguise an email to make it appear as if it is from an organization executive.

Additional Cautions:

  • It is tax season, so avoid using search engines to find technical help with taxes or tax software because selecting the wrong link could lead to a loss of data or an infected computer.
  • Avoid engaging in phone conversations with callers from technical support providers. This is a scam.

Recommendations:

Clemson University announces new Lactation Support Policy and Mother-Friendly Employer designation

To further promote a family-friendly work and study environment for mothers and their infants, Clemson University is implementing a new Lactation Support Policy.

The University’s aim is to provide a supportive and flexible environment for employees and students as they transition back to work or studies after the birth of a child. In support of this goal, the Lactation Support Policy provides for time during the workday for lactating mothers to express breast milk and suitable wellness/lactation rooms across campus for such activity. The policy is in accordance with the workplace breastfeeding support provision in the Patient Protection and Affordable Care Act (Section 4207) and current South Carolina state law (SC Code §63-5-40).

In support of the new policy, Clemson has established the Lactation Network website, which houses the full policy along with information and guidance on existing and new wellness rooms, lactation breaks and points of contact for further lactation support at Clemson University.

In response to Clemson’s efforts, the South Carolina Breastfeeding Coalition (SCBC) has officially named the University a Mother-Friendly Employer. This is a designation of which we can all be proud. According to SCBC's website, only two other universities in the state hold this title: Lander and the University of South Carolina. More information about SCBC and the Mother-Friendly Program can be found at: http://www.scbreastfeedingcoalition.org/.

International Hiring Reminder

As departments embark on hiring for the coming school year, please be reminded of Clemson's procedure for hiring international employees.

Best Practices:

  • Review Clemson University's International Employment Web site, which contains information regarding hiring international employees.
  • Keep HR partners advised about prospective international hires.
  • HR partners submit an electronic PeopleSoft 'International Hire' request.
  • Review time-sensitive deadlines for the international hiring process.
  • Prospective employees with F1 and J1 visas should visit HERE and follow directions to have their SEVIS records activated.
  • Adhere to the rule that the hiring dates on the I-9 Form, employment record, and payroll remain consistent. (An individual cannot start working prior to the completion of the I-9 form, which has been completed with Pablo Unda or Jennifer Potts in the Office of Human Resources.)

If you have further inquiries, please direct them to AskHR or call 864-656-2000.