Cybersecurity Begins with Two-Factor Authentication
On Saturday, March 25, CCIT will be implementing two-factor authentication (DUO) on the PeopleSoft HR system.
Employee Assistance Program: March 2017 Newsletter
Clemson University provides an employee assistance program to University employees and their dependents/household members though Deer Oaks EAP, an outside resource for addressing work/life issues and living a happier, healthier, more balanced life. A variety of health and wellness, counseling, referral, and consultation services are available. Services are completely confidential, and there is no cost to faculty and staff for most services. Click HERE to access the March 2017 newsletter.
Deer Oaks EAP services and contact information can be accessed HERE.
The Office of Human Resources will host a Planning for the Future seminar on Friday, April 7, 2017. Designed for any employee who would like to plan for future financial and retirement goals, the daylong agenda includes a 60-minute lunch period. (Lunch is not provided.)
Planning for the Future – Friday, April 7, from 8 a.m. to 4:00 p.m., 118 Academic Success Center (campus map)
Your seminar covers the following topics:
How to Register:
The Internal Revenue Service (IRS) issued an urgent alert on February 2, 2017, that a Form W-2 email phishing scam is now targeting schools. A team of university experts have begun implementing a series of strategic responses to cyber-attacks that have targeted schools throughout the United States. During the coming weeks, students, faculty and staff members can expect to receive a series of communications from the Office of Human Resources, CCIT and the Payroll Office.
Identified by IRS Commissioner John Koskinen as “one of the most dangerous email phishing scams we’ve seen in a long time,” Koskinen stated further that the cyber-attack “can result in the large-scale theft of sensitive data that criminals can use to commit various crimes, including filing fraudulent tax returns.” Click here to read the IRS alert.
Clemson University strongly recommends that students, faculty and staff members take caution when opening emails from unknown sources and clicking on links within emails. Cybercriminals use various spoofing techniques to disguise an email to make it appear as if it is from an organization executive.
System Wide Security: Accessing the Employee Self-Service Web Portal
You have likely learned from recent news reports that cyber-attacks are increasing. Clemson University seeks to protect its community of research, faculty and staff members by securing the University’s employment records.
Today, the University has implemented additional features to strengthen the firewall between sensitive employment records and those who engage in criminal activities.
How Does This Security Change Affect Me
Throughout the coming weeks, a team of CCIT experts will implement a series of strategic responses to cyber-attacks that have targeted schools throughout the United States.
Your patience is appreciated. Thank you for helping us to protect you and the University.
The Office of Human Resources
The Payroll Office
State Optional Retirement Program (ORP) Open Enrollment Period Through March 1st
Each year, the South Carolina Retirement System allows employees enrolled in the State Optional Retirement Program (ORP) to make select changes to their ORPs. The ORP open enrollment period is January 1 to March 1. Changes cannot be made after March 1, 2017.
During this period, State ORP participants can change their State ORP vendors or, if eligible, can irrevocably elect to participate in the South Carolina Retirement System (SCRS). State ORP participants are eligible to change from the State ORP to SCRS during the 2017 open enrollment period if, at any point during the open enrollment period, they have at least 12 months but no more than 60 months of participation as measured from their initial enrollment in the State ORP (i.e., initial enrollment between January 1, 2012, and March 1, 2016).
ORP participants will be notified by email of the open enrollment, including deadlines, effective dates, related resources and detailed instructions for making program changes. If an employee elects to make no changes to an existing ORP, no further action is needed.
Clemson University’s New Employee Referral Program
The University is hiring, and now Clemson is in a position to reward its employees for leveraging their extensive networks to secure new Clemson University hires.
Clemson University’s Office of Human Resources (OHR) will launch its new employee referral program on January 17, 2017. Throughout 2017, OHR will be partnering with Employeereferrals.com to offer this award program to Clemson’s employees in an effort to expand, improve and diversify the University’s pool of applicants.
Employees are asked to review the upcoming email that will be sent to them directly from the University-authorized vendor, Employeereferrals.com. Employees are asked to contact ASK-HR/864-656-2000 with questions or concerns.
Office of Human Resources prepares the university for changes to Fair Labor Standards Act (FLSA)
Clemson University's Office of Human Resources (OHR) has been monitoring potential changes to the FLSA since March 2014. Since spring 2016, OHR has continued to confer with an outside labor lawyer to prepare the university for changes that will go into effect Dec. 1, 2016. Key leaders of impacted employee groups will be included in discussions in the coming months.
Three notable changes to the FLSA become effective Dec. 1, 2016:
Employees and supervisors should not take any action. The Office of Human Resources will provide clear and specific guidance to all employees and supervisors during the fall 2016.
To help the faculty and staff make sound financial decisions, the Office of Human Resources is partnering with the South Carolina Retirement System to provide a series of no-cost financial literacy seminars.
Whether you are beginning your professional career, nearing retirement or somewhere in between, each seminar in the series will further equip you with the tools and resources you need to make informed decisions regarding your financial well-being. Registration information follows the schedule.
Financial Literacy Series — Fall Schedule:
The Starting Line: Why and how retirement savings should begin now
August 26, 2016
This workshop will explain the importance of planning early, maximizing retirement plan contributions, and how asset allocation affects individual financial objectives. If you are just beginning to save for retirement, or want to get started, this session is for you.
Back by Popular Demand! Planning for Financial Security
September 9, 2016
Gain key information about the main areas of financial planning: cash management, tax planning, risk management, retirement planning, estate planning, investment planning and long-term care.
Financial Planning as a Millennial
September 23, 2016
This seminar addresses the distinct challenges faced by a younger generation – such as increased student loan debt and underemployment – and provides guidance and strategies that can help with early planning for a more secure financial future.
Risk Management in the 21st Century
November 4, 2016
This seminar provides an overview of the risks that pose the greatest danger to your financial security and the role insurance has in addressing these risks. Explore the types of insurance and the appropriate and recommended coverage for each stage of life so that your financial future is protected.
Inside Money: Managing Income and Debt
November 18, 2016
This seminar addresses the real impact of budgeting and debt. Most people have some debt, but how many understand its effects on their lives and their futures? Learn the importance of cash flow – and how to use it. Change how you look at saving and spending, and identify good and bad debt.
Register online to attend a session. Click HERE to access the online registration system. Choose HR Training – Online Registration at the bottom middle of the page. All sessions are held in the Academic Success Center, room 118 (see map).
Learn more about the Financial Literacy Series HERE.
State approves 3.25 percent general increase for employees
The S.C. State Employee Pay Plan for Fiscal Year 2016-2017 has authorized state agencies to implement a 3.25 percent general increase for all permanent faculty and staff.
The following employees in FTE positions are eligible for the state-authorized increase:
The general increase goes into effect on July 1, 2016, and will be processed as follows:
Click HERE for more information about the general increase.
U.S. Department of Labor issues Final Rule on Fair Labor Standards Act (FLSA)
On May 18, 2016, the Department of Labor issued its Final Rule on the Fair Labor Standards Act (FLSA), which goes into effect Dec. 1, 2016. Clemson University’s Office of Human Resources (OHR) has been monitoring potential changes to the FLSA since March 2014.
Employees are asked to wait before taking further action. Clear and specific guidance will be provided to all employees soon.
If you have questions or concerns, please contact Ask-HR or call (864) 656-2000.
The Financial Literacy Series: Don’t miss the final seminar of the semester; summer schedule coming soon!
To help the University’s faculty and staff make sound financial decisions, the Office of Human Resources has partnered with the South Carolina Retirement System to provide a series of no-cost financial literacy seminars.
Whether you are beginning your professional career or nearing retirement, the financial literacy seminars will provide you with the tools and resources you need to make informed decisions regarding your financial well-being now and in the future.
The final seminar of the spring semester—Money at Work #2 – Sharpening Investment Skills—will be held on Friday, April 29th. Sessions run from 11 a.m. to 12 p.m. and 1 p.m. to 2 p.m. in room 118 of the Academic Success Center (see map).
April 29th - Money at Work #2 – Sharpening Investment Skills is an intermediate guide to investing. The seminar, which builds off Money at Work #1, helps participants evaluate their savings progress (as a means for maximizing potential growth and minimizing potential risks) and get to know their investing personality and strategies in more detail.
Register online to attend a session. To access online registration, visit www.clemson.edu/employment/hrsc and choose HR Training – Online Registration at the bottom middle of the page.
For more information, visit the Financial Literacy Series website HERE.
Summer Seminar Schedule Coming Soon! A full summer schedule is currently in the works. More information about the seminars being offered during the summer semester will be announced within the coming weeks! You may also check the Financial Literacy Series website HERE for current and future seminars being offered.
Clemson University announces new Lactation Support Policy and Mother-Friendly Employer designation
To further promote a family-friendly work and study environment for mothers and their infants, Clemson University is implementing a new Lactation Support Policy.
The University’s aim is to provide a supportive and flexible environment for employees and students as they transition back to work or studies after the birth of a child. In support of this goal, the Lactation Support Policy provides for time during the workday for lactating mothers to express breast milk and suitable wellness/lactation rooms across campus for such activity. The policy is in accordance with the workplace breastfeeding support provision in the Patient Protection and Affordable Care Act (Section 4207) and current South Carolina state law (SC Code §63-5-40).
In support of the new policy, Clemson has established the Lactation Network website, which houses the full policy along with information and guidance on existing and new wellness rooms, lactation breaks and points of contact for further lactation support at Clemson University.
In response to Clemson’s efforts, the South Carolina Breastfeeding Coalition (SCBC) has officially named the University a Mother-Friendly Employer. This is a designation of which we can all be proud. According to SCBC's website, only two other universities in the state hold this title: Lander and the University of South Carolina. More information about SCBC and the Mother-Friendly Program can be found at: http://www.scbreastfeedingcoalition.org/.
EPMS Forms Due March 1st
The Employee Performance Management System (EPMS) is the University’s annual review process for classified staff and unclassified staff. EPMS reviews provide a mechanism for supervisors and employees to communicate regarding performance and to set expectations and standards for performance moving forward.
Reviews are currently due no later than March 1st (note: this date does not apply to probationary, trial status or temporary employees). Probationary employees are reviewed on or before the one year anniversary date of their employment. Trial status employees are reviewed six months after their transfer into a new position. While performance evaluation is recommended and encouraged for temporary employees, it is not currently required.
EPMS forms and instructions are available on-line. Please click HERE for more EPMS related materials. Supervisor training sessions on Understanding and Completing the EPMS Process, as well as, Developing and Using SMART Goals are available. For more information regarding these sessions and/or to register, please click HERE.
Your college or division's HR Partner is available as a resource regarding the process, form, training or due dates.
The CUBS PeopleSoft HR site upgrade is completed.
The state legislature has mandated a one-time, lump-sum bonus of 800 dollars for all permanent faculty and non-faculty who had been in continuous state service for at least six months on July 1, 2015, and whose earnings are less than 100,000 dollars per year.
The bonus will appear in the October 30, 2015, paychecks of all eligible, active employees. The Offices of Human Resources, Payroll, and University Budgeting will manage the upload of the bonuses to paychecks, as well as, the communication to employees. Divisions and colleges do not need to take any action. One-time funding allocations to support a portion of the bonuses will be distributed by the Budget Office once funding is received from the state.
International Hiring Reminder
As departments embark on hiring for the coming school year, please be reminded of Clemson's procedure for hiring international employees.