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Reservations and Rentals

reservation guide

For information regarding all Campus Recreation facility reservations, click on the image above to view The Facility and Event Reservation Guide. Event & Scheduling policies are currently being updated. Please confirm policies and questions you may have with the Event Coordinator prior to your reservation.


Standard requests must be submitted at least 2 weeks in advance of the actual reservation date. Special event requests must be submitted at least 4 weeks in advance if set-up and/or additional staffing is needed. Requests are not approved until a written confirmation from the scheduling team has been received.


Payment of Invoices
Groups/organizations will be invoiced for all space usage billing rates and other charges (including staffing, set-up rates, custodial services, security, damage and/or repair costs as applicable as well as any charges resulting from damages to property or equipment), with payment due prior to each event. Late payments will affect eligibility for future reservations. Payments may be made with check or card at the Welcome Center desk in Fike Recreation Center, or by mailing a check addressed to Clemson University to 206 Fike Recreation Center, Clemson, SC 29634-4015.


Spaces and times of reservations are agreed upon prior to each occurrence; discounts will not be awarded post-event for spaces or time not utilized. The cost of items, space, and time utilized by the group that were not originally reserved will be applied to an invoice The over or under usage of Campus Recreation resources from the original agreement may alter groups' abilities to make reservations in the future.


Cancellations
The Events Coordinator is to be informed via email of any reservation cancellation prior to 72 hours from the start of the reservation. There is no charge for cancellation of a reservation prior to this time, however reservations not canceled in this time period will result in the responsible group being charged the full reservation rate, even if the space was initially given to the group for free. Failing to arrive to their reservation without a confirmed cancellation may affect a group's potential to make future reservations.


Decisions to keep or release an outdoor reservation space due to the potential of rain must be made 24 hours in advance of the start of the reservation. This is covered more in the Weather section below.


Facility/Field Reservation Request Form

To be used for reserving Campus Recreation fields and facilities for an event.

 

Equipment Rental Form

A comprehensive list of items available for rent. To be returned to the Events Coordinator for confirmation.

 

Football Tailgate Reservation Request Form

To be used for reserving Campus Recreation large group football tailgating spaces during home football games.


Sales and Solicitation Form

To be used if you are selling items at your event.


Special Event Parking Request

To be used to obtain a temporary parking permit for on-campus special events.

Reservation and Rental Rates

A list of rental and other rates and charges for use of Campus Recreation facilities.


Rules and Regulations for use of Facilities/Fields

Questions regarding facility/field reservations may be directed to scheduling@clemson.edu.


CU Food Waivers Information

A food waiver must be sought from the Clemson Dining Service (as the sole source provider under contract for providing food services on campus) by any group that plans to serve or sell food and beverages, or to have food and beverages catered as part of its scheduled program/event.


Social Event Registration

To be used for registering all events at Clemson University facilities where alcohol is present.

Questions about Reservations? Please email scheduling@clemson.edu.



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