Governance

College of HEHD Bylaws

PREAMBLE These bylaws shall govern the organization and procedure of the faculty of the College of Health, Education, and Human Development (the College) and provide the mechanisms for participation in planning, policy making, and decision making with regard to academic matters and in matters that may affect the welfare of its members or the mission of the College. The purpose of these bylaws shall be to guide the faculty in its role in University governance; specifically to advise on policies and procedures concerning teaching, research, public service/outreach, faculty welfare, and other matters pertaining to the common professional goals of its membership; to approve proposals for new or revised academic requirements, courses, and curricula within the College; to elect representatives to University commissions, committees, councils and the faculty Senate as required; and to provide a channel for recommendations to various organizations and administration of the University.

ARTICLE I: MEMBERSHIP Section 1. Voting membership of this organization shall consist of all full-time regular and specialty faculty (who are not pursuing a degree in the College) as defined by the faculty manual. Faculty will be eligible to serve on College committees and to vote in meetings of the College faculty. The list of College faculty shall be updated and made available by the Dean’s Office in September of each year.

Section 2. Each degree-granting unit of the College may select student representatives to attend faculty meetings of the College as non-voting participant observers. Student representatives have the privilege of expressing opinions on any issue before the faculty. Student representatives shall be chosen as specified in departmental bylaws.

ARTICLE II: MEETINGS Regular meetings of the College faculty shall be held at least once each semester. Additional meetings may be called by the Dean upon request of the College Faculty Senate delegation acting unanimously, a majority of any College faculty committee, upon written request by at least ten (10) percent of the College faculty, or when deemed necessary by the Dean. For any meeting, notice of the meeting and the agenda shall be distributed to the faculty at least five (5) working days in advance. No item may be voted upon at the meeting unless it is on the agenda forwarded to the membership. Minutes of each meeting shall be written by the recording secretary and signed by the Dean. Copies of these minutes shall be forwarded to the Provost, to each Department Chair and Director within the College and posted on the College Web site.

ARTICLE III: OFFlCERS Officers of the College faculty shall be a Chair and a Parliamentarian, with functions as defined by Robert’s Rules of Order, Revised. The Dean of the College shall:

• serve as Chair;
• provide a recording secretary from the staff; and
• shall designate a presiding officer to serve in his or her absence. The Lead Faculty Senator shall serve as Parliamentarian.

ARTICLE IV: STANDING COMMITTEES

Eight (8) standing committees exist in the College faculty Organization:

1. Academic Advising Committee [associated with the University Academic Advising Committee]
2. Curriculum Committee [associated with the University Undergraduate and Graduate Curriculum
   Committees]
3. College Advisory Committee
4. Community and Diversity Committee
5. Elections Committee
6. Research Committee
7. Scholarship, Awards, and Honors Committee [associated with the Calhoun Honors College
   Committee, the University Scholarships and Awards Committee, and the University Graduate
   Fellowships and Awards Committee]
8. Technology, Learning Resources, and Public Relations Committee [associated with the
   University Computer Advisory Committee] 

Terms of office for committee members shall be three (3) years. In the case where a university-level committee has a faculty seat open for re-election, the associated college committee will select the representative from the unit representatives serving the following year, and if necessary, the selected representative will have the college committee term extended to allow the fulfillment of the university committee term obligation. Within three weeks of the March election, the Dean will schedule a meeting of the committee members serving the following year in order to communicate the charge, elect a chair and secretary, and if needed, to select representatives to serve on associated university committees. Each committee shall meet as often as necessary to fulfill the purpose of the committee. Minutes for each committee will be recorded for each meeting, with a set forwarded and maintained in the office of the Dean and posted on the College Web site. Each committee shall develop its specific operating procedures. The chair of the associated unit committee shall represent that unit on the respective College Committee. If no such unit committee exists, representatives should be elected in accordance with the by-laws of the unit. The term on the unit committee should be adjusted to allow fulfillment of college and university committee term obligations. Each committee member will be responsible for reporting in written report (meeting minutes) the committee findings to his/her respective unit each semester.

Section 1: Academic Advising Committee

PURPOSE: Responsibilities of this Committee are to:

• maintain communications between academic units and the Academic Advising Center; review and/or suggest revisions to policies/procedures of the Academic Advising Center; and
• serve as conduit for University policy regarding academic advising.

MEMBERSHIP: The Academic Advising Committee shall consist of one (1) representative from each of the degree-granting units in the College and two (2) representatives from the HEHD Academic Advising Center. Members of the committee shall elect a chair from within the membership. Committee members will elect the two (2) faculty members and one (1) HEHD Academic Advising Center member as representatives to the University Academic Advising Committee from the members of this Committee. The Associate Dean for Academic Support Services and Undergraduate Studies shall be an ex officio member of the Committee.

Section 2. Curriculum Committee

PURPOSE: The College Curriculum Committee shall review all proposals (including on-line and distance education) relating to any course or curriculum originating from any unit housed within the College. Additionally, it shall review all curriculum and course proposals originating from entities outside of the College that affect the College or its programs. This review shall ensure adherence to University, College, and professional standards and requirements and shall consider the impact of the recommendation on other academic programs.

MEMBERSHIP: The Curriculum Committee shall consist of one (1) representative from each of the degree-granting units in the College. Members of the committee shall elect a chair from within the membership. Members of this committee shall elect the University Undergraduate Curriculum Committee and Graduate Committee representatives from its membership. The Curriculum Committee Chair will be one of the representatives to the University Undergraduate Curriculum Committee. The College representative(s) to the Calhoun Honors College shall be ex officio member(s) of the Committee.

Section 3 College Advisory Committee Note: Not to be confused with the Dean’s Advisory Council (DAC)

PURPOSE: The College Advisory Committee will advise the Dean on any matter which is of concern to the teaching, research, public service/outreach, and funding priorities. The committee will provide guidance for the development plans of the College and which is not the purview of any other part of the faculty organization of the College.

MEMBERSHIP: The College Advisory Committee shall consist of the Dean, one (1) member from each of the units (degree granting and non-degree granting), the lead faculty Senator (defined as senior in term), one (1) representative of the HEHD Advisory Committee for Classified Staff, and one (1) student representative (with an alternate). The Dean will serve as chair of this committee.

Section 4: Community and Diversity Committee

PURPOSE: The purpose of the Community and Diversity Committee is to assess, plan, implement, and evaluate the HEHD diversity plan. Responsibilities of this committee are to:

• develop College policies to ensure compliance with state and federal statutes in accordance with university-wide policies; assist in the development and review of diversity goals for students, faculty and staff; analyze the search and hiring process for all faculty and staff positions with regards to diversity issues, making recommendations as appropriate; assist faculty and staff in developing proposals to attract funds for implementing new programs to recruit and retain a diversified population; participate and promote University sponsored community and diversity training workshops, seminars, and forums for faculty, staff, and students; and
• serve as liaison with other University entities (i.e., Council on Community and Diversity) dealing with community diversity and equity.

MEMBERSHIP: The Community and Diversity Committee shall consist of one (1) member from each of the units (degree granting and non-degree granting), one (1) representative of the HEHD Advisory Committee for Classified Staff, one (1) undergraduate student and one (1) graduate student. Members of the committee shall elect a chair from within the membership.

Section 5. Elections Committee

PURPOSE: To ensure the election of College and University representation to standing councils, commissions, and committees. Vacancies on university committees will be filled through a college-wide election held each March. In the event that a vacancy to a university committee occurs mid-year, the Dean will appoint a temporary replacement to fill the vacancy until the next March election. When a vacancy on a College Committee results from the departure (or official leave) of a faculty member, the Chair/Director of that member's unit will appoint a faculty member to fill the vacancy for the remainder of that academic year.

MEMBERSHIP: The Elections Committee shall consist of one (1) member from each of the units (degree granting and non-degree granting). Preferably, the election committee chairs of each degree and non-degreegranting units shall represent that unit on the College Committee. Members of the committee shall elect a chair from within the membership.

Section 6. Research Committee

PURPOSE: This Committee shall advise the Dean on ways to build and sustain infrastructure support for research and creative activities that focus and increase research capabilities of the College. Emphasis shall be placed on:

• interdisciplinary research;
• creative activity; and
• supporting the linkage of research, teaching; and public service/ outreach. The Committee shall facilitate communication of research priorities that promote collaborative partnerships among administrators, faculty, staff, students, and external partners.

MEMBERSHIP: The Research Committee shall consist of one (1) member from each of the degree-granting units and one (1) representative from each of the non-degree granting units (as appropriate). Members of the committee shall elect a chair from within the membership. The College Associate Dean for Research and Graduate Studies shall be an ex officio member of the Committee.

Section 7. Scholarship, Awards and Honors Committee

PURPOSE: The committee shall have the responsibility for selecting recipients for scholarships, awards, and other honors within the College; for formulating College policy regarding these matters; for planning, coordinating and implementing the College’s Honors and Awards Day; and for administering the College Honors Program and for making recommendations on these matters to the College faculty.

MEMBERSHIP: The Scholarship, Awards and Honors Committee shall consist of one (1) representative from each of the degree-granting units of the College. Members of the committee shall elect a chair from within the membership. The Chair of the committee shall serve as the College representative to the University Scholarship and Awards Committee and shall be responsible for coordinating the College's Honors and Awards Day. The members of the committee shall elect the College representatives to the University Graduate Fellowship and Awards Committee and to the Calhoun Honors College Committee from within the membership. The Associate Dean for Academic Support Services and Undergraduate Studies shall be an ex officio member of the Committee.

Section 8: Technology, Learning Resources, and Public Relations Committee

PURPOSE: The Committee will develop policy and advise on the adoption and distribution of instructional technology and media throughout the College. Responsibilities of this Committee are as follows:

• facilitate communication among faculty, staff, and students with regards to technology and learning resources; provide for integration of services relating to informational resources, computing services, and various technological systems; provide guidance in the development and implementation of the policies/procedures of HEHD Learning Resource Centers (LRC), HEHD computer labs (including those jointly administered with external agencies/collaborations), and HEHD Faculty and Staff Development Facility; provide guidance in the development and implementation of the College Technology and Communication Plans; develop policy for adoption and distribution of instructional technology throughout the College; promote the College through professional communities, alumni, and the media in cooperation with the Dean and the University Public Relations Department; and
• recommend ways to integrate the service and outreach activities of the faculty with the needs of local communities.

MEMBERSHIP: The Technology, Learning Resources, and Public Relations Committee shall consist of one (1) member from each of the units (degree granting and non-degree granting); DCIT College Consultant II; HEHD College Consultant II; HEHD Media Consultant; Directors of all College LRCs; a College liaison person from the University Public Information Office; and the College Associate Dean for Academic Support Services and Undergraduate Studies shall be an ex officio member of the committee. The members of the committee shall elect the College representative to the University Computer Advisory Committee from from the unit representatives on this committee.

ARTICLE V: AD HOC COMMITTEES Ad hoc committees can be established by the faculty during a College meeting or by the Dean of the College. An ad hoc committee must be established for a specific, single purpose and can serve no longer than twelve (12) months. An ad hoc committee cannot become a standing committee without a change in bylaws being approved by the College faculty.

ARTICLE VI: ELECTION OF REPRESENTATIVES Representatives from degree granting units and non-degree granting units to College committees will be chosen according to that unit’s bylaws/procedures. Elected College representatives for University committees shall be chosen by secret ballot according to approved procedures.

ARTICLE VII: QUORUM A quorum of the faculty shall be three-fifths (3/5) of the voting membership excluding emeritus faculty.

ARTICLE VIII: RULES OF ORDER All meetings of the College faculty and its constituencies shall be conducted according to the most recent edition of Robert's Rules of Order, Revised, unless the Rules of Order are inconsistent with either the Clemson University Faculty Manual, these bylaws, or any special rules of order adopted by the faculty.

ARTICLE IX: AMENDMENTS OF THE BYLAWS Bylaws of the College may be amended by a two-thirds (2/3) vote of the eligible voting membership. The amendment must be recommended by at least five (5) members of the faculty and distributed in writing by the Dean’s Office to all voting members of the faculty at least ten (10) calendar days before the meeting when the amendment is to be considered. A task force (ad hoc committee) will be appointed if major revision is necessary.

ARTICLE X: UNIT FACULTIES The faculty of each unit of the College is composed of those members of the College duly appointed to that unit and are responsible for matters pertaining to that unit. Each unit is responsible for developing an appropriate structure for its operation. Each unit is to meet at least once a semester, with minutes forwarded annually to the Dean of the College. By-laws approved by faculty: December 17, 1996 Revisions approved by faculty: August 22, 2000 Revisions approved by faculty: March 9, 2005

GUEST SABBATICAL PROTOCOL

1. With initial inquiry and/or contact with someone contemplating spending a sabbatical period with the College of Health, Education, and Human Development, the Dean and head of the particular academic unit are notified.
2. A letter is sent from the Dean and from the unit head, inviting the person, pledging support for the individual (as outlined below in Number 3), and requesting a general description of the project to be completed while on sabbatical (also, a copy of the vita). Letter contains brochures about the College and academic unit. Inquiry to include special needs while on campus, information about contact persons with local realty for housing needs and the local Chamber of Commerce. An “Optional” Personal Information Sheet (regarding family needs, public school information, etc) will be included for return, if the individual chooses. When the individual is granted sabbatical, another letter is sent from the Dean and unit head reiterating pledge. At this time, allocation of office space is determined and access to University facilities is initiated (including but not limited to Tiger1 card, library resources, use of desktop computer with internet access, secretarial support as available/negotiated with unit administrator, telephone, parking tag). The individual academic unit will assume these responsibilities. A faculty member will be assigned to serve as the mentor colleague for the person coming here for a sabbatical. Host academic unit begins arrangements for a reception upon arrival on campus, providing collaborative linkages. Host academic unit responsible for orienting to unit and HEHD. Upon completion of the sabbatical, drop-in arranged by host academic unit. Letters sent from Dean and head of academic unit expressing appreciation for being a part of the sabbatical experience. 
3. Follow-up conducted, to allow for evaluation of experience provided, with copy of sabbatical report filed with the home institution.

Approved: DAC, October 12, 1999 | Revisions approved by faculty: March 9, 2005

ELECTION PROCEDURES

1. By March 1, the College Elections Chair will send each member of the College Election Committee a list of those representatives that are at the end of their terms and need to be replaced.
2. Each unit will elect/select their representatives according to the unit’s by-laws, and their College Elections Committee representative will notify the College Elections Chair by March 31.
3. The Dean’s office and the College Elections Chair will keep a list of all college committee representatives.

For University committees:

1. The Dean’s office will notify the College Elections Chair of positions that need to be filled at the university level as soon as they are notified.
2. By March 1, the Elections Chair will send the list to each member of the College Election Committee, allowing at least two weeks for nomination collection within units. For each university committee on the list, each unit may send at most one nomination, even if there is more than one vacancy on the same committee. 
3. The members of the College Election Committee are responsible for collecting nominations within their own unit, and for notifying their faculty about the college election dates and procedures. 
4. The College Elections chair will collate all nominations into a slate that is sent to the members of the college elections committee, who distribute the list to their units at least one week prior to the first day of the election. During this time candidates may campaign. Absentee voting will be available in the Dean’s office during the days that the slate is posted. There will be no absentee voting when the election is Web based. 
5. No write-ins are allowed in the election. The election runs for at least two and a half days. Paper ballots will be used at established polling places, unless a Web based format is available. 
6. The College Elections Committee counts the votes. For committees with more than one vacancy (including alternates, when required), the candidate receiving the most votes will fill the position with the longest term. In the case where there is an alternate seat to fill, after all regular seats are filled, the next candidate with the largest number of votes will fill the alternate seat. In the case of a tie, the College Elections Committee will flip a coin to determine the representative. The Chair sends results to the members of the College Elections Committee, who distribute the list to their units. 
7. For each college committee with an associated university committee, the Elections Chair will notify the Dean of positions that need to be filled at the university level. At the committee meetings called by the Dean in April, the committees will select the representatives for the university committees as described in the by-laws. The Dean will notify the College Elections Chair of the decisions. 
8. The College Elections Chair sends all election results to the members of the College Elections Committee, who distribute the list to their units. The Committee Chair also sends an announcement to the Dean’s office, who notifies appropriate university personnel. A list of all university committee representatives from the College of HEHD will be kept by the Dean's office and by the College Elections Chair.

Approved: HEHD Faculty, May 2001 Revisions approved by faculty: March 9, 2005