When hiring a speaker, whether an author, subject matter expert, entertainer, etc..., there are normally two ways you will pay these individuals: 1) with a contract or 2) as an honorarium.
If the speaker requires a signed agreement/contract prior to the engagement or simply requires a payment for their services, then you are entering a contract with that individual. Refer to the Decision Tree link below for dollar thresholds and appropriate way to handle.
An honorarium on the other hand is a one-time payment to show appreciation to a speaker or guest lecturer. The honorarium is generally not a negotiated fee or price established between the parties. Honorariums may NOT be paid to employees of Clemson University. Honorarium amounts are taxable and reported based on IRS 1099 - Misc Reporting law. If the honorarium is for more than $2,500, it must be requisitioned through buyWays and follow State Procurement code - normally using a sole source form with justification unless an exemption applies.
There are many other potential items to consider when paying a speaker/individual. Please refer to the Disbursement Grid below and sections for “Foreign Vendors” if payment is to a foreign vendor. Refer to the “Professional Fees” section for assistance in distinguishing between Honorariums and Professional Fees.