The name of the commission is Clemson University Veterans Commission and is hereinafter referred to as the “Commission”. Clemson University will hereinafter be referred to as the “University”.
By-Laws & Minutes
- Article I. Name
- Article II. Purpose
The purpose of the Commission is to serve in an advisory capacity to the University administrators, faculty, staff, and students regarding matters which affect veterans and their families. More specifically, the objectives of the Commission are to:
- Create a welcoming environment that enables veterans to be included and listened to in matters pertaining to their specific needs across campus.
- Collect information and/or conduct research regarding climate and issues that affect the veteran community and their families.
- Make recommendations regarding the policies, procedures, and practices that affect the veteran community, with the goal of improving access and opportunities.
- Ensure that the university appropriately addresses issues that directly and indirectly affect veterans and their families.
- Advise the university administration, faculty, and staff on matters pertaining to the veteran campus community and their families.
- Establish and maintain strong collaborative partnerships with organizations and entities which support the purpose, mission and vision of the Commission and the University, including student groups.
- Article III. Membership
The membership of the Commission shall be comprised of undergraduate students, graduate students, faculty, and staff. The Faculty Senate, Staff Senate, undergraduate student government association, and graduate student government association may each nominate a representative to serve as a member on the Commission. To ensure representation of various stakeholders, the membership of the Commission shall include a minimum of:
- Three (3) members of the faculty
- Three (3) members of the staff
- Three (3) student members
- Any other University faculty and staff as designated by the President (ex-officio, non-voting members)
- The University, following recommendation by the Chairperson, appoints all members of the Commission. Recommendations for members will be made in order to maintain a balanced composition of the Commission of faculty, staff, and students. Current Commission members and the University community can nominate individuals to the Chairperson for consideration of membership recommendations.
- Members are appointed to a staggered three (3) year term that begins in August of the first year of membership and ends in May of the last year of membership. At the completion of a three (3) year term, a member may be reappointed by the University to a three (3) year term based on recommendations from the Chairperson.
- Vacancies created on the Commission for any cause shall be filled for the remaining terms by appointment by the University after consultation with the Chairperson.
- Members are expected to attend regular meetings, which are scheduled by the Commission Chairperson. Members may vote on specific agenda items via proxy through the Chairperson. Members may also send a representative in their place for Commission meetings with approval of the Chairperson.
- Members who miss two (2) or more meetings, during a semester, will be contacted by the Chairperson. The Chairperson will have the responsibility to review the membership of any individual who fails to abide by attendance requirements.
- Members are expected to formulate and actively participate on established Commission subcommittees.
- Article IV. Officers
The Chairperson shall be the presiding officer of the Commission. The Chairperson shall preside over all meetings; have general and active management of the business of the Commission; be responsible for carrying out all decisions and resolutions of the Commission; and initiate communication or respond to inquiries from the president or other officials. The Advisory Committee will reserve the right to complete checks and balances on the Chairperson where that committee sees fit. The Advisory Committee also reserve the right to remove the Chairperson by a 2/3 vote where that committee sees fit.
The Deputy Chairperson shall succeed to the position of the Chairperson at the conclusion of the Chairperson’s term of office. The Deputy Chairperson shall assume the duties and authorities of the Chairperson when the Chairperson is absent. In the event that the Chairperson resigns or is unable to serve the Deputy Chairperson assumes the role of the Chairperson. An interim Deputy Chairperson shall be selected to serve the remainder of the Deputy Chairperson’s term by a 2/3 vote of the Commission members.
The Chairperson shall ensure that meeting minutes and roll are documented for each meeting, the determination of whether a quorum exists, as well as the preparation and publication of notices, agendas and minutes.
The Chairperson is the Director of Military and Veteran Engagement. In the absence of the Chairperson, the Deputy Chairperson will act as Chairperson of the Commission.
At the October meeting biennially, an announcement will be made by the Chairperson that nominations will be accepted at the November and December meetings for Deputy Chairperson. Commissioners will finalize the recommendation and a candidate or candidates will be submitted to the Chairperson for consideration no later than December 31st. The Deputy Chairperson shall be elected by 2/3 majority to serve a two year term.
The Commission may create standing or select committees made up of members of the Commission. Membership on select committees may include members of the general faculty and staff and student representatives. The Chairperson will make committee appointments. The basic function of committees shall be to consider matters pertaining to concerns of veteran students and visitors, and to make recommendations to the commission. Written committee reports are to be submitted to the chairperson for distribution to the members prior to Commission meetings.
- Article V. Committees
The Commission will have six committees as well as additional ad hoc committees. Every voting member of the Commission must serve on a Committee for the duration of their term. The ad hoc committees will serve to address specific issues or needs identified by the Commission, and will be created or disbanded as needed by the Chairperson. Examples of the types of committees that can be created are:
- Advisory Committee
- Budgetary Committee
- Policy Committee
- Events Committee
- Social Media Committee
- Nominating Committee
- Ad hoc Committees
Each committee shall have a committee chairperson who is elected by the Commission annually. The chairperson of each committee must be a member of the Commission. Committee chairpersons serve on the Advisory Committee, and they will be responsible for individual committee agendas to be approved by the Chairperson of the Commission.
The members of the Advisory Committee are the Chairperson, Deputy Chairperson and the Chairpersons of any standing or ad hoc committees. The Chairperson will be responsible for developing the overall agenda for the Commission. The Advisory Committee will also serve in place of the full Commission in emergency situations or where time constraints do not permit the full Commission to be assembled. Minutes for these meetings will be distributed at or before the next meeting of the full Commission.
This committee will advise Commission members on matters pertaining to the utilization of Commission monies, whether they be gained through fundraising or through the Commission budget.
This committee will advise Commission members on matters that pertain to policies, practices, benefit opportunities, and the status of the Military and Veteran community on campus.
This committee will create, plan and oversee all events pertaining to the Commission and advise Commission members on necessary participation or planning needs.
Social Media Committee
This committee will create content and run all social media accounts under the Commission. This committee will also liaise with those responsible for the Commission website and create content for that website.
This committee will nominate a slate of members to serve on the Commission each year to the Chairperson, who will seek approval by the President.
Ad hoc Committees
Ad hoc Committees to address specific issues or situations will be created and disbanded at the discretion of the Chairperson with approval from 2/3 of the Commission.
- Article VI. Procedures
Changes in the Bylaws
Proposed changes shall be submitted in writing and distributed to the voting membership at least one week prior to consideration. ‘Voting Membership’ includes those Commission Members who are not part of an ex-officio membership. The bylaws may be amended at any regular Commission meeting where there is a quorum. Two thirds of the members present are required to approve an amendment to the bylaws.
Meetings and Standing Rules
- All meetings are normally open unless the Commission goes into an executive session, comprising members of the Advisory Committee and any Commission members as necessary.
- Any non-member may request the privilege of speaking before the Commission on any item or topic not already on the meeting agenda.
- Upon the approval of the Chairperson, a non-member may also speak on any item on the agenda.
- The Commission may override the Chairperson’s decision on a matter by a 2/3s vote
- The Chairperson shall have the authority to place a time limit on the remarks of any participant of a Commission meeting.
- A minimum of four meetings will be scheduled annually. An agenda will be established prior to each meeting. Minutes will be recorded and distributed to each Commission member.
The Commission will submit periodic reports to the President of the University and an annual written report to the Faculty Senate, Staff Senate, and the Administrative Council.
The Commission will serve as a vehicle of communication among the veteran faculty, staff, and students of Clemson University and will respect matters of confidentiality to its utmost ability, in accordance with state law.
Last edited: January 17 2019.
Adopted: January 23rd, 2019.