To be considered a program or activity with minors, university programs must meet all of the following criteria:
1) Is it operated, conducted or organized by the university?
- Is there enough oversight that one might consider this to be Clemson University affiliated? If you have control over the staffing, programming, etc., it is likely you meet this measure.
- NOT limited to programs that are operating during the summer months, even if the youth program is year-round it may meet this measure.
2) Does it include minors?
- A minor is an individual under the age of 18 who is not enrolled or accepted for enrollment at Clemson or another university.
3) Are parents or guardians NOT expected to be responsible for the supervision and care of the minors?
- The university is knowingly supervising the participants, i.e., the youth are:
- Registered in a program, and
- In the care and supervision of a CU faculty, employee, student or volunteer, whether paid or unpaid, for a period of time
- General events open to the public, sporting events, fairs, festivals, entertainment events, etc. where CU likely expects parents and guardians to be responsible for their children or to make appropriate arrangements do not fall under this policy.
- If you do expect parents and guardians to be present and want to make expectations clear, you can use this policy language in your promotional materials: Clemson University expects parents or guardians to provide supervision over minors on campus unless they are involved in a program or activity with minors. Parents or guardians should not leave minors unsupervised on university property.
Action Item: Registration
If you answered yes to all three criteria, then you fall within scope of the policy and need to Register the activity/program before the start of the program. The information being requested is very involved, so time will be needed to complete the process. General guidelines are to begin the process 30 days prior to the start of the program or activity. Program registration is an annual requirement.