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Return to Campus

Workspace Return Guidance

Return to University Locations

As we prepare to return additional staff to University locations, it is important that everyone work together to determine the safest possible work environment for everyone.  Current South Carolina Department of Health and Environmental Control (SCDHEC) and Center for Disease Control (CDC) guidance still indicates that maintaining a six-foot physical distance from others and wearing a face covering is critical to reducing transmission of the COVID-19 virus. The following guidance is a resource for everyone in determining safe occupancy of spaces that can be used by supervisors, Building Security Coordinators (BSCs) and all employees in returning additional people to the work environment.

If there are remaining questions about an employee’s workspace and an alternate location cannot be found within the department that can be configured in accordance with applicable guidelines, the supervisor, BSC or employee may request a recommendation from Occupational and Environmental Safety (OES) and University Facilities by filling out an online service request.

Overarching Guidance

Area of Responsibility

  • BSCs: Common areas such as building entrances and exits, hallways, stairwells, classrooms, reception and waiting areas
  • Individual Departments: Any area behind a door designating a department/area
  • Principal Investigators: Labs within their oversight

Signage

All signage must be reviewed and refreshed. All who are responsible for signage should assume that those entering have no idea of the policies to ensure clear communication of expectations via signage.

More information about signage is available further down this page.

Specific Space Guidance

Private Workspaces

  • Responsibility (Set up and Signage): Supervisor
  • Cleaning Responsibility: Employee
  • Detailed Instructions
    • In-person meetings in these spaces should only happen when absolutely necessary and during these meetings face coverings must be worn and physical distancing maintained.

Shared Workspace

  • Responsibility (Set up and Signage): Supervisor
  • Cleaning Responsibility: Employees
  • Detailed Instructions
    • Separate workplace seating to maintain a minimum of three feet radius per person, resulting in six feet spacing between occupants.
    • Ensure layout will work functionally.

Common Area General Guidance

Space Management Checklist (PDF)

  • Responsibility (Set Up and Signage): BSC
  • Cleaning Responsibility: Facilities
  • Detailed Instructions
    • Modified Room Capacity: The normal room and area occupant load will be reduced in most cases to maintain physical distancing. For common areas, an estimate of the number of people permitted can be determined by dividing the usable (net) square footage by 113. For example, a 600 square foot area can have 5 people present. (Calculation: 600 ÷ 113 = 5.3). Building floor plans are available on the University Facilities website and can be used for determining room square footage.
      • Mark and tape off furniture as appropriate to maintain six-foot physical distancing. Unused furniture can be moved when possible.
      • Separate seating to maintain a minimum of three feet radius per person resulting in 6’ spacing between occupants. More information on seating can be found in the Space Management Implementation (PDF).
      • For questions related to space management, contact Stella Garber, stellam@clemson.edu.

Conference Rooms

  • Responsibility (Set Up and Signage):
    • Common Area Spaces: BSC
    • Department Controlled Areas: Departments
  • Cleaning Responsibility:
    • Common Area Spaces: BSC
    • Department Controlled Areas: Departments
  • Detailed Instructions
    • Meetings should continue to be held using remote platforms such as Zoom, Teams, WebEx or another video conferencing tool. Additionally, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone or other available technology rather than in person.
    • If you use a shared meeting place, be sure to maintain the 6-feet physical distance. In addition to returning the room to its proper order, please clean the table surfaces and any equipment used such as a keyboard, mouse, phone, etc.

Break Rooms

  • Responsibility (Set Up and Signage):
    • Common Area Spaces: BSC
    • Department Controlled Areas: Departments
  • Cleaning Responsibility:
    • Common Area Spaces: BSC
    • Department Controlled Areas: Departments
  • Detailed Instructions
    • Break rooms should be used for food preparation and storage only. Eat in a location that allows for appropriate physical distancing, such as outdoors or in an enclosed or private space. Review the Return-to-Workplace Expectations (PDF) for more information.

Restrooms

  • Responsibility (Set Up and Signage): University Facilities
  • Cleaning Responsibility: University Facilities
  • Detailed Instructions
    • Use of restrooms should take into consideration any limits based on restroom size to ensure at least 6 feet of distance between individuals. Facial coverings are required in restrooms that have space for more than one person. 

Entrances and Exits

  • Responsibility (Set Up and Signage): BSC
  • Cleaning Responsibility: University Facilities

Walkways and Stairwells

  • Responsibility (Set Up and Signage): BSC
  • Cleaning Responsibility: University Facilities
  • Detailed Instructions
    • Standardized Foot Traffic Direction: To minimize confusion and to maintain optimum physical distancing, foot traffic will be standardized as much as possible.
    • Use situational awareness to avoid close interaction. Avoid bunching at doorways.
    • Keep to your right in hallways and when using the stairs.
    • Where hallways are less than six feet, modifications may be made to provide one-way travel. Contact the Building Code Official at fchambe@clemson.edu whenever attempting to establish one-way passages.

Elevators

  • Responsibility (Set Up and Signage): University Facilities
  • Cleaning Responsibility: University Facilities
  • Detailed Instructions
    • Avoid elevators and use the stairs whenever possible because stairs are more open areas. If use of the elevator is needed, limit the number of people using the elevator at the same time.
    • Elevator occupant load is 2 people unless you are traveling as part of the same quarantine group.

 

Waiting Areas

Space Management Checklist (PDF)

  • Responsibility (Set Up and Signage):
    • Common Area Spaces: BSC
    • Department Controlled Areas: Departments
  • Cleaning Responsibility:
    • Common Area Spaces: BSC
    • Department Controlled: Departments
  • Detailed Instructions
    • Remove chairs or install dividers if space size is insufficient and cannot support physical distancing (as determined above under “Common Area General Guidance.”). Convert common areas by movable furniture when possible. Cloth furniture can remain in locations, but use should be minimized as it is not cleaned routinely.
    • Instruct office visitors to maintain physical distancing and reduce number of in-office conversations.

Supplies and Signage

Procurement Guidance - supplies

Signage and Asset Guidance (PDF)

  • Requisitioners are able to order supplies (cleaning supplies, masks, hand sanitizer, etc)
  • BSCs, Supervisors and other employees can order signage (free of charge)
    • BSCs should ensure that appropriate physical distancing signage remains in building common areas (Break Rooms, Restrooms, Walkways, Stairwells, Elevators)
    • BSCs should ensure that face covering signage is in place at all building entrances
    • Supervisors should review appropriate physical distancing signage in shared work environments and conference rooms
    • Facilities will ensure that appropriate NPI guidance remains in restrooms and water fountains

Cleaning and Disinfecting

Space Management Checklist (PDF)

  • Every member of the University’s community has a joint responsibility for sanitation in work areas. Facilities’ custodial staff will clean and disinfect common areas to reduce the spread of pathogens via frequently touched surfaces. However, it is impossible for custodial staff to perform these functions alone. Departments and individuals should plan for cleaning in their own work areas and break rooms and plan for cleaning when they must use shared resources.
  • University Facilities staff will frequently clean high-touch areas in common spaces. Those areas include but are not limited to: building entrance and exit door handles and push plates, common lobbies, restrooms, elevators, classrooms and other high-touch surfaces. Review the Buildings, Facilities and Space Management page of this COVID site for more information.