Procurement Policies and Procedures



Documentation supporting expenditures with the authorizing signatures should be kept in the department or at the business office level. Business Officers for a college or division will determine where documents are kept. Documentation must be retained in accordance with University retention schedules and be readily accessible for future reviews - buyWays requisitions have stored approval which do not need to be printed in order to be in compliance with this policy.

Required for Payment Request Form or DPV:

buyWays Transactions


Non-buyWays Transactions

Invoice and/or Receipts

Signed (live or digital) Invoice and or Receipts (Statements are not acceptable)

Invoices should be attached


PeopleSoft or Source system invoice/voucher number included on Invoice written or digitally maintained

Payment Request Forms and/or Direct Payment Form limit is $2500 unless the expenditure is on the Exemption List (Exceptions to the $2500 rule). See: Exemption List

updated January 2016