Disbursements Policies and Procedures
Expected July 2017
Through a Lean Event conducted in 2014, campus indicated a need to improve the invoicing process. We have been testing a new process in buyWays with pilot groups and are finalizing changes to that process that will simplify the way campus processes invoices for PO’s. We heard loud and clear that you want more e-Invoice suppliers (those invoices that show up automatically in the system and do not require manual intervention to create, enter and process). This new process provides a way for more manual invoices to be directly entered into buyWays without Requisitioners or Invoice Handlers having to intervene, ultimately ensuring invoices are paid promptly while allowing you to spend time on important tasks rather than tracking down and processing invoices. Through this process, all PO invoices will be routed to a single address on campus and our partner Ricoh will utilize technology to upload the invoices directly into buyWays. We have a few more details to tie up and then much training to provide so we can roll this out, but we see this as a potential game changer for the procurement process at Clemson.