Procurement Policies and Procedures

Sole Source Determination

Sole source procurements are permissible when the Procurement Director, upon approval by the Comptroller, determines in writing that there is only one source for the required supply, service, or construction item. These procurements shall be made in accordance with Code Section 11-35-1560 and Regulation 19-445.2105. A sole source requisition should be entered in buyWays using the Sole Source form and the requisition will contain the written determination that will be approved by both the Director of Procurement and Comptroller. It is the requisitioners responsibility to provide adequate, detailed justification as to why no other vendor can provide the goods or services necessary.

A quarterly report is prepared by Procurement Services for all sole source procurements and forwarded to the Materials Management Office.

For sole source suggestions and examples, see our Sole Source Justification page.