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Policies & Procedures for Spending CI Funds

Funding for existing projects is dependent on compliance with entering annual reports, updating budget requests and adhering to the spending policies and procedures set forth through the CI office and University Procurement.

You are not required to request supply funds to be a Creative Inquiry project.

Fall funding will not carry-over into spring without justification.

Spending Deadline is 1 May. Extension requests are due by 1 May. Summer CI funds and funds approved for extension must be spent BEFORE 30 June.

Funds remaining in your account after 30 June may be deducted from Fall requests.

Allowable Expenses

  • Consult the CU Disbursement Grid for information on purchases using State and Grant funds.
  • All purchases must conform to state and university financial regulations.
  • All CI funds must be spent on the student projects (supplies or travel to field sites).

Prohibited Expenses

  • CI funds cannot be used for faculty professional development.
  • CI funds cannot be used for any salaries (faculty, staff, undergraduate students or graduate students) or honoraria for outside speakers.
  • CI funds will not support Senior Design or Capstone projects.
  • CI funds cannot be used to purchase food for Clemson University faculty or staff.
  • CI funds cannot be used to pay university fees or tuition.

Spending Funds

  • All invoices and receipts are handled within the department of the CI team leader.
  • You and/or your department staff will make purchases for your CI project. Check budget balances on FBIS or your department accountant before you spend!
  • GENERAL: Check with your department/college about required prior approvals for travel.
    • Use the Clemson travel forms and/or the forms required by your department and college.
    • Follow the rules in your department/college for approval of Domestic travel.
    • Foreign travel requires advance approval by your college and the office of Global Engagement and must include undergraduate students who are part of the CI Team project.
      *** Any request for foreign travel funds will not be considered without a detailed agenda (noting how travel is related to research activities), including traveler names, and an approval letter from Study Abroad for travel. Also, note CI funds cannot be used to pay Study Abroad fees or tuition.
    • Travel grant application is required for conference travel.

Budget Accounts

  • Your funding each semester is based on the number of students in the CI team as of the last date to drop a class or withdraw without a W grade (about 2 weeks into the semester).
    • Maximum regular funding is $300 per student up to $2000 per semester.
  • Each CI team has a separate budget and account number in the department of the primary team leader.
  • Account numbers are assigned soon after the start of Fall semester. Questions concerning project budgets should be directed to Julie DuBose, 864-656-9335.
  • You and your department staff are able to look up your budget balances in the Clemson CUBS system or on the Faculty Business Information System (FBIS) accessed through MyCLE.

Conference Travel Vs. Field Work Travel (Any travel to complete research/project activities)

  • CONFERENCE TRAVEL
    • Travel funds for conferences and meetings must be requested through CI Student Travel Grants (separate application required).
    • Undergraduate student presentations at professional conferences.
    • CI travel grants may help support CI mentors to accompany students to conferences.
  • FIELD WORK TRAVEL
    • Travel requested via the project budget request to support.
    • Supports CI students and mentors in travel to collect data or complete research/project activities.

    *** Any request for foreign travel funds will not be considered without a detailed agenda (noting how travel is related to research activities), including traveler names, and an approval letter from Study Abroad for travel. Also, note CI funds cannot be used to pay Study Abroad fees or tuition.

Research Subject Incentives, Prizes, and Gifts

  • Review the Incentive Cards Policy page.
  • Cash Card Incentives for research participants require Institutional Review Board approval.
  • Submit the Research Subject Incentive Request Form and IRB approval letter to the Cash and Treasury Department.
  • Incentives should be completely disbursed within the same calendar month. Any undistributed funds must be returned to the Cash and Treasury Department.
  • A Research Incentive Distribution Log as well as supporting documentation should be submitted to both your Department's accounting person and to the Cash and Treasury Services Department.
  • For more information see Cash Receipting.