For those in our Pilot program (Finance & Operations and Development), go to our Concur Travel and Expense Knowledge Transfer Website for training, how-to guides, FAQs and more.
Welcome to the Clemson University/State of South Carolina VISA Purchasing Card Program Clemson University participates in this program as an agency of the State of South Carolina. The program is designed to help better manage low-dollar routine purchases and benefit job performance.
WORKS P-Card System
Bank of America offers an online software solution for managing our P‐Card transactions. The system helps Clemson manage the P-Card program using a web-based platform that provides greater transparency and flexibility for P-Card holders. One example of possible benefit is allowing for charges to be reconciled directly through the system at the time a charge is made. Once the transactions are reconciled, the data is loaded to PeopleSoft through an automated daily process which ultimately eliminates much of the “waste” identified in the current process. This system also potentially allows for P-Card receipts to be uploaded to the system so that they do not have to be stored in file cabinets. We are at the early stages of implementing a solution with the WORKS platform, but if it is even half of what it promises to be, this will be the biggest change to the P-Card program since it was first implemented at Clemson pre-2000.
P-Card Training is now part of Clemson University’s Bridge Platform. Once an application is received and entered into WORKS, the applicant will receive an email invitation containing information to access the P-Card Training. Completion of this course is required for all new applicants prior to receiving your procurement card. All cardholders and liaisons must complete this course and pass with a score of 80% or greater. P-Card Certification will occur on an annual basis every March to stay up to date on the P-Card Policies and Procedures.
The cardholder should call Bank of America – Merrill Lynch Fraud dept: 1-866-500-8262 for assistance.
Amazon Business, April 2019
Amazon Business is now approved and the preferred option for making allowable purchases through Amazon as a P-Cardholder. buyWays remains the preferred site to purchase goods as it is the most efficient process available and ensures compliance with State and University contracts. However, we recognize that Amazon offers an option for those purchases that do not fall under contract and is widely used today for those types of purchases. Therefore, going forward, all Amazon purchases for business must be made through the Amazon.com’s new, central Amazon Business account.
Amazon Smile, November 2019
We recently were made aware that Amazon makes their “Smile” charitable donation program available through our business account, similar to how it works for a personal Amazon account. We are still working to understand the risks and implications of this for the University. While Clemson is not making charitable donations ourselves through this program (which would not be allowed), there is gray area at best related to the legalities of an employee designating a charity for Amazon to give to through the Smile program based on a business purchase. Therefore effective immediately no Clemson employee making Amazon Business purchases may choose to use the Smile program. This message is also being shared with P-Card holders who primarily have the Amazon Business account.