SC AAS Database FAQ

  • How do I setup my SC Adopt-a-Stream account?
    1. Your Trainer must initiate the setup of your database account after you complete a workshop (pass protocol exam/exams with a score 80% or higher).Your Trainer will enter your information into the SC AAS Database (name, e-mail, certification type/types, certification date, and certification location). Your e-mail will be your unique identity in the SC AAS Database.
    2. After the Trainer has entered your information, an automated e-mail with “SDI” in the address will be sent to your e-mail within a 24-hour period (NOTE: this e-mail might go to your spam folder). The e-mail will have a link for you to complete your account by creating your own password. Make sure to hit “Save” once everything is entered and remember your login information. After setting up your account, you are able to log into the SC AAS Database. This is the single biggest hurdle for users – if you complete this step successfully and soon after your workshop, then you are well on your way!
     

    If you haven’t received this e-mail from “SDI” within a 24-hour period, please reach out to Zach Nemec at znemec@clemson.edu with “Automatic E-mail for Database” as the subject. This may be as simple as correcting the spelling of your e-mail.

  • How do I log into the SC AAS Database?
    1. You can access the SC AAS Database through https://scaas.app.clemson.edu/home.php (NOTE: bookmark this link for later use) or by visiting our website scadoptastream.org, then clicking the “SC AAS Database” tab.
    2. Once on the SC AAS Database homepage, you will navigate to the upper right-hand corner of the SC AAS Database page and click “Login.” This will then redirect you to a new page with two login options.

      a. Option 1: If you are a Clemson affiliate (student, faculty, or staff), you will click “Login With Clemson Credentials” button.
             i. You will be redirected to a login page where you will enter your username and password.
             ii. After you have entered your login information, hit “Login” button to log into the SC AAS Database.

      b. Option 2: If you are not a Clemson affiliate, click “Login with SC Adopt-A-Stream Credentials” button.
             i. A window will pop up with the same name as the button you just clicked, “Login with SC Adopt-A-Stream Credentials.”
             ii. In the window, enter your username or e-mail address and password.
             iii. After entering in your login information, click the blue “Sign In” button in the bottom right-hand corner of the window.

    3. After logging in, you will be redirected back to the SC AAS Database homepage. When your username or e-mail address is displayed in the upper right-hand corner of the SC AAS Database page (not the entire screen/where the previous “Login” button was), you have successfully logged in!
     

    If you are having issues logging in or forgot your password, please reach out to Zach Nemec at znemec@clemson.edu with “Login Issue” as the subject.

  • How do I add a Group?
      1. Groups are important for volunteer safety, active sharing of knowledge, and result in long-term, supportive monitoring. To create a new Group, click the “Groups” tab on the top black bar on the SC AAS Database homepage, this will redirect you to the “Groups” page. You can create a new group even if you only have 1 member (yourself) to start.
      2. Click the blue “Add Group” button next to the search box (white text box that says, “Search for anything…”). A window will pop up with the same name as the button you just clicked, “Add Group.”
      3. In the window, enter the Group name (this can be something fun and creative), county, registration date, description, any existing monitoring Sites, and Group members. Don’t forget yourself!

        a. In regard to county, start slowly typing the county in which your Group resides in the text box called “County.” After clicking it, it will input the county into the box.
               i. A drop down will appear with different options of counties with similar names from what you typed across the United States (make sure you select the correct county in South Carolina by checking the state abbreviation after the county, for example, Richland, SC).
               ii. After finding your county, select it by clicking it (it will be highlighted blue).
               iii. Once clicked, it will input the county into the “County” text box.

        b. In regard to registration date, if you click inside the text box called “Registration Date” it will automatically input today’s date in the text box along with a calendar pop up below the text box.
               i. If you are satisfied with the automatic today’s date or any dates on the current calendar, you will select it by clicking it (it will be highlighted blue) and then the calendar will go away with the selected date in the “Date Registration” text box.
               ii. If your registration date isn’t shown on the pop-up calendar, then you can toggle between the months by using the arrow buttons on top of the calendar on either side of the month and year (< Month Year >). You will only use the left arrow button since the right arrow button will advance the calendar to future dates. After finding your date, you will select it by clicking it (it will be highlighted blue) and then the calendar will go away with the selected date in the “Date Registration” text box.

        c. For those who are re-adopting or assisting another Group with an existing monitoring Site(s), you can add that Site when adding your Group by slowly typing the Site name (not the Site ID) in the text box called “Monitored Sites.”
               i. A drop down will appear with different options of monitored sites in the SC AAS Database with similar names from what you typed.
               ii. After finding the existing monitored Site, you will select it by clicking it (it will be highlighted blue).
               iii. Once clicked, it will input the Site into the “Monitored Sites” text box.
               iv. Repeat these steps, if you are adding another existing monitoring Site(s) from the SC AAS Database.
        When entering data, you will only see sites that are monitored by Groups with which you are affiliated. So, remember, Groups are important!

        d. To add Group members including yourself to your Group, you will start slowly typing the name or username of the Group member (note: they must be a certified volunteer in SC Adopt-a-Stream Database).
               i. A drop down will appear with different options of names and usernames in the SC AAS Database with similar names from what you typed.
               ii. After finding the correct Group member, you will select them by clicking their name and username (it will be highlighted blue).
               iii. Once clicked, it will input that Group member below the “Members” text box.
               iv. Repeat these steps if you are adding other member(s) from the SC AAS Database to your group.

      4. After everything has been entered into the respected text boxes, you will review to make sure everything is correct then you click the blue “Add Group” button in the lower right-hand corner of the “Add Group” window.
      5. The window will disappear, and you will see a green banner saying, “Successfully saved group” above the search box and blue “Add Group” button on the “Groups” tab meaning your Group has been added and is now in the SC AAS Database.

        If you are having issues with adding a Group or do not see the green banner after you added a Group, please reach out to Zach Nemec at znemec@clemson.edu with “Add Group Issue” as the subject.
  • How do I add myself to an existing Group?
    1. To add yourself to an existing Group, you will click the “Groups” tab on the top black bar on the SC AAS Database homepage, you will then be redirected to the “Groups” tab.
    2. You will type the name of the Group in the search box (white text box that says, “Search for anything…”) and hit enter/return or the magnifying glass.
    3. You will find the Group of interest on the page, then you will click the “Add me” button (next to the “View” button under the “Options” column). Please make sure you are in the correct row for the Group of interest before clicking the “Add me” button.
    4. After you have clicked the “Add me” button, you can make sure you were added to the Group by clicking the “View” button. Once again, make sure you are in the correct row for the Group before clicking the “View” button.
    5. A window will pop up called “View Group” with all of the Group’s details. If added correctly, your username and e-mail will appear under the “Members” column of the pop-up window.
    6. You will click the “X” in the upper right-hand corner of the “View Group” pop-up window to close out of the window.

      If you are having issues with adding yourself to a Group, please reach out to Zach Nemec at znemec@clemson.edu with “Add to existing Group Issue” as the subject.
  • How do I add a Site?
    1. To add a Site, you will click the “Sites” tab on the top black bar on the SC AAS Database homepage, you will then be redirected to the “Sites” tab.
    2. You will click the blue “Add Site” button next to the search box (white text box that says, “Search for anything…”). This will cause a window to pop up with the same name as the button you just clicked, “Add Site.”
    3. In the window, you will enter the waterbody name, waterbody type, watershed, latitude, longitude, description, and your Group name.

      a. In regard to watershed, you will select the 8-digit hydrological unit code (8-digit HUC) in which your site is located.
             i. On a separate website tab, https:// gis.dhec.sc.gov/watersheds/ to find your 8 digit HUC for your site. Follow the instructions in your SC Adopt-a-Stream monitoring handbook (back of chapter 2 in your handbook).
             ii. Once you have identified your 8-digit HUC, navigate back to the SC AAS Database tab and select the 8-digit HUC by clicking it (it will be highlighted blue). Once you clicked the 8-digit HUC, it will be input into the text box under the “Watershed” column.

      b. In regard to latitude and longitude, you can determine this by recording the coordinates with a GPS or mobile device like a tablet of cell phone and then inputting them into those boxes (SC AAS Database takes them in degrees and longitude is negative) OR you can use the map in the right half of the pop-up window to drop a pin on your site.
             i. If using the map, make sure your device location is on, so the map puts the pin relatively close to your Site to start off. (If your device location is not on then the map puts the pin at 0 degrees latitude and 0 degrees longitude which is in the middle of the Atlantic Ocean)
             ii. To pan across the map, you click and drag with the small hand on the map screen.
             iii. To zoom in and out, you use the plus (zoom in) and minus (zoom out) buttons in the bottom right-hand corner of the map.
             iv. You might want to toggle between “Map” and “Satellite” views (next to each other in the upper left-hand corner of map screen) to help better locate your Site.
             v. Once you have found your Site, you will drop the pin by clicking once on the map. This will automatically input the latitude and longitude along with the county, city, and state.
             vi. Once you are satisfied with the Site location, navigate to the left half of the “Add Site” pop-up window to finish filling in the other Site fields.

      c. To add your Group to the Site, you will start slowly typing the name of the Group. (NOTE: the Group must already be in the SC AAS Database. If it’s not, instructions below provide the steps to create a Group.)
             i. A drop down will appear with different options of Groups in the SC AAS Database with similar names from what you typed.
             ii. After finding your Group, you will select it by clicking the name (it will be highlighted blue). Once clicked, it will input that Group below the “Group” text box.

    4. After everything has been entered into the respected text boxes, you will review to make sure everything is correct then you will click the blue “Add” button in the lower right-hand corner of the “Add Site” window.
    5. The window will disappear, and you will see a green banner saying, “Successfully created a site with ID” (Site ID is the first initials of waterbody name and a number which is what number of Site was created in the SC AAS Database) above the search box and blue “Add Site” button on the “Sites” tab meaning your Site has been added and is now in the SC AAS Database!

      If you are having issues with adding a Site or do not see the green banner after you added a Site, please reach out to Zach Nemec at znemec@clemson.edu with “Add Site Issue” as the subject.
  • How do I add an existing Site to my Group?
    1. To add an existing Site to your Group, you will click the “Groups” tab on the top black bar on the SC AAS Database homepage, you will then be redirected to the “Groups” tab.
    2. You will type the name of your Group in the search box (white text box that says, “Search for anything…”) and then hit enter/return or the magnifying glass.
    3. Find your Group on the page, then you will click the “Edit” button (next to the “View” button under the “Options” column). Please make sure you are in the correct row for the Group of interest before clicking the “Edit” button.
    4. After clicking the “Edit” button, a window called “Edit Group” will pop up.
    5. In the text box under the column called “Monitored Sites,” slowly type the Site name (not the Site ID).
    6. A drop down will appear with different options of monitored Sites in the SC AAS Database with similar names from what you typed.
    7. After finding the existing monitored Site, select it by clicking (it will be highlighted blue). Once clicked, the Site will be entered into the “Monitored Sites” text box.
    8. Repeat these steps if you are adding another existing monitoring Site(s) from the SC AAS Database.
    9. After you added the existing monitoring Site(s) to your Group, you will click the blue “Edit Group” button in the bottom right-hand corner of the pop-up “Edit Group” window.
    10. The window will disappear, and you will see a green banner saying, “Successfully saved group” above the search box and blue “Add Group” button on the “Groups” tab meaning the existing Site(s) has been added to your Group.

      If you are having issues with adding an existing Site(s) to your Group or do not see the green banner after you added a Group, please reach out to Zach Nemec at znemec@clemson.edu with “Add Existing Site Issue” as the subject.

 

Troubleshooting

  • Why is my map zooming out into the Atlantic?

    The SC AAS Database will focus the map and place monitoring sites (when in the Add Site window) using your geo-location services. This is a feature where your browser is allowed to know your location. If your map is zooming out somewhere, it means your location services are turned off. You can either manually navigate to SC or your town, river, and site, or you can turn this feature on, allowing the map to know your location.

    In Google Chrome, you find this under the three-dotted menu in the top right-hand corner followed by Settings. On the Settings page, click Privacy and security from the left-hand menu followed by Site Settings. Scroll down and click Location. You can then toggle the Ask before accessing option to enable location services.

    In Safari, start by clicking the Apple symbol in the upper left-hand corner followed by System Preferences. Then click Security & Privacy. Then click the Privacy tab. Click on the padlock in the bottom left-hand corner of the window. You will be asked to authenticate by entering your computer ID/password. Once entered, you will then be able to adjust your Location Services by checking the box next to Enable Location Services and ensuring location services are enabled specifically for Safari. Click the lock again once done.

    In Firefox, you can inspect and manage the permissions for the domain in the currently selected tab via these steps. Click the "Site Identity Button" (globe/padlock) on the location bar. Click "More Information" to open "Tools > Page Info" with the Security tab selected. Go to the Permissions tab (Tools > Page Info > Permissions) to check the permissions for the domain in the currently selected tab.

    In Microsoft Edge, start by clicking the three-dotted menu located in the top right-hand corner of Microsoft Edge followed by Settings. Once on the settings page, click Site permission from the left-hand menu followed by Location. You can then toggle the Ask before accessing (recommended) option. You can also allow or block specific sites from accessing your location. Visit a website in Microsoft Edge. In the corner of the address bar, select the Lock, Info, or Dangerous icon and select Site permissions. Next to Location, choose Ask (default), Allow, or Block from the list.

  • Data is not entering correctly, or I am having other issues while entering data.
    Access technical support e-mail on every page by clicking the blue “Need technical assistance?” button. A box called, “Contact Technical Support” will pop up, you will fill out the form below to send a message directly to the application development team. Make sure to click the blue “Send” button after filling out the form.