Reservations Frequently Asked Questions

Still have questions? Feel free to stop by our Guest Services desk on the 2nd Floor of the Hendrix Student Center, contact us via email (reserve@clemson), or call us at 864-656-4636!


Registered Student Organizations receive a 100% discount on the following items 

*See exceptions in outdoor, major and special event below. 

HENDRIX STUDENT CENTER and PALMETTO BALLROOM

  • Space rental
  • Tables in inventory
  • Chairs in inventory
  • House sound w/2 inputs
  • 1 LCD projector
  • 1 Dry erase/flip chart stand
  • 1 Laptop for LCD connection
  • Staffing during building hours
  • 1 Projection screen
  • 2 Easels
  • 1 Podium
  • 1 4x8 stage

 MEMORIAL AUDITORIUM (at Tillman Hall)

  • Space rental
  • Tables in inventory
  • Chairs in inventory
  • House sound w/4 inputs
  • 1 Laptop for LCD connection
  • 1 LCD projector
  • 2 staff x 4 hrs including set-up, tear down and event staff
  • 1 Projection screen
  • 2 Easels
  • 1 Podium
  • 1 Dry erase/flip chart stand

OUTDOOR CR&E VENUES

  • Space rental
  • 4 hours of total staffing
  • Max of 10 chairs in inventory
  • Max of 5 tables in inventory
  • Basic portable sound (2 inputs)

OUTDOOR, MAJOR, AND SPECIAL EVENTS

  • CR&E reserves the right to evaluate reservations and designate them as “Special Event” or “Major Event”. This may apply to reservations that are complex, have contracted speakers/performers, have bands with multiple instrument/vocal needs, require extensive or specialized staffing, require specialty equipment, and/or for safety and security reasons.
  • “Special Events”, “Major Events” and Outdoor Events that require more than the basic event services stated above will be billed according the standard billing rates for additional equipment and staffing.
  • Reservations that are confirmed within 2 weeks of the reservation date or that require extensive changes within 2 weeks of the reservation date may be designated “Special Event” as they require altering set inventory and staff schedules.

All additional charges will be outlined in a cost worksheet and sent to the primary contact.

In effort to protect our spaces & keep our availability open, deposits are only refundable if the reservation is cancelled via email AT LEAST TWO WEEKS before the event date. 

 

A late cancellation fee will be applied to any event cancelled within 14 days of the scheduled event date. Clients who fail to show up to their reservation will be charged a "No Show Fee" in addition to any hard costs incurred by the facility. See the pricing structure below.

 

LATE CANCELLATION 

  • HENDRIX & OUTDOOR: $30
  • BARNES CENTER & MEMORIAL AUDITORIUM: $75

NO SHOW

  • HENDRIX & OUTDOOR: $50
  • BARNES CENTER & MEMORIAL AUDITORIUM: $100

 

*FISCAL YEAR 22, SUBJECT TO CHANGE

Each Student ID allows a purchase of 2 discounted tickets.

CU Dining Services is the exclusive food service provider for Clemson University and provides full-service catering options as well as basic linen services. All events serving food or beverages must be approved by Campus Reservations and Events and CU Dining Services before being served, sold, or handed out. 

 

Requests for Alcohol must be approved by Campus Reservations and Events, your Group VP, CUPD and must be served by CU Dining Services. Please note that this process may take 2-3 weeks.

To have a flier approved, it must include the following: your organization/department sponsor, the confirmed event and an approved logo (if used).

Changes to your reservation should be requested via email to reserve@clemson.edu. All changes must be made by the primary contact listed on the reservation request form.

Methods of payment include IDO (emailed to reserve@clemson.edu), credit cards (Visa, MasterCard, Discover, and American Express), or check.

 

Checks should be made out to Clemson University. Payments are to be sent or delivered to CLEMSON UNIVERSITY, CAMPUS RESERVATIONS AND EVENTS, 203 Hendrix Student Center Clemson SC, 29634.

Meeting & conference rooms require a minimum of 3 days notice. All other venues require a minimum of 14 days.

Yes, as long as you are a member within the organization.