Data and Reporting
The Office of Records and Registration provides a collection of reports and dashboards to assist senior administrators, deans, associate deans, department chairs and scheduling and registration teams in making decisions about course scheduling and student enrollment needs. Each online self-service tool is intended for internal scheduling and registration planning purposes and is not to be used for any external or official reporting.
Send access requests to acadsched@clemson.edu.
Tools and Dashboards
Recommended Start Time: 8-10 months in advance of the beginning of the next term.
Fall term: The planning phase occurs from November through early January prior to the beginning of the next Fall term.
Spring term: The planning phase occurs from April through late May prior to the beginning of the next Spring term.
These reports will help departments better determine what courses to offer, how many sections and seats are needed and any resources required if demand appears higher than current available resources.
- Tracks undergraduate applications, admissions and commitments by week for the current year and the past three years.
- Includes high schools, demographics, majors and yield report.
- Snapshot of course enrollment by term (section view available).
- Compares current term data against historical terms side by side.
- Predicts total seat capacity requirements for all students in the upcoming term
- Filters projections by incoming first-year and transfer student cohorts.
- Audience limited to registration coordinators, associate deans and department chairs.
- Breaks down student enrollment by course.
- Displays the number of sections offered, allocated seats, and filled seats.
- Provides comparative analysis against prior-year enrollment data.
- Calculates release percentages and equivalent seat counts.
- Bases release data on Seat Projections dashboard recommendations.
- Audience limited to registration coordinators and associate deans.
- Designates courses with new-student reserved seats.
- Displays projected enrollment and seats reserved.
- Calculates remaining reserved seats.
- Audience limited to registration coordinators and associate deans.
Schedule Building and Review: 6-8 months in advance of the beginning of the next term.
Fall term: The schedule building and review period for departments occurs after the schedule has been rolled in early January and continues through February prior to the Fall term beginning.
Spring term: The schedule building and review period for departments occurs after the schedule has rolled in August and continues through September prior to the Spring term beginning.
These reports will assist departments in providing an accurate and complete schedule of classes for students each term. Data entry errors, problems in coding and any other issues identified can be corrected to avoid registration issues for students. Departments will be ready for the room scheduling process and any other processes that might need to be run prior to the start of the official advising period. It is also a good time to revisit any resource needs, particularly if a department has sections with no instructor assigned.
- Tracks departmental compliance status based on course offerings during prime-time hours.
- Compliance percentage thresholds are based on department size.
- Review Compliance Guidelines for detailed information.
- Provides current and historical university classroom and lab utilization data and statistics to assist future term scheduling.
- Updates mid-term to accurately capture final room and time assignment data.
- Supports the schedule building process to ensure data consistency.
- Identifies inaccuracies for department correction, such as improper cross-listing, wrong section numbers or missing instructors.
- Displays open standard classroom time blocks to narrow search results.
- Reflects data from the previous day.
- Audience limited to Registration Coordinators and College Coordinators.
- Lists courses scheduled in a specified University building.
- Provides class meeting days, times, and course enrollment.
- Includes instructor names and email addresses.
- Filters by term, course, instructor, and/or building.
- Displays building and classroom schedules by day/time/room.
- Filters by term, building, days of week, and/or room capacity.
- Audience currently limited to Registration and Building Security Coordinators.
Recommended Start Time: As soon as the early registration period opens and through the last day to add.
Fall term: Early registration begins in April.
Spring term: Early registration begins in November.
Departments are encouraged to monitor sections for course seat needs and adjust max capacities accordingly, review course requests submitted by students needing a course, monitor courses where bottlenecks are occurring and working with other departments as may be needed to minimize any negative impacts to students trying to register for a course.
- Snapshot of course enrollment by term (section view available).
- Displays current and historical term data in an easy-to-view comparison model.
- Snapshot of course enrollment by college and program (section view available).
- Delivers data by academic year, term, and level with advanced filtering options.
- Provides summary of total student credit hours by college and department.
- Delivers data by academic year, term, level, instructional method, duration and/or general education.
- Tracks registration activity from the first day of early registration through census.
- Graphs historical comparisons and optional data views.
- Reflects data from the previous day.
- Provides data by term for students enrolled, graduating, limited to 16 credits, with I grades, transfer credits and student registration time tickets.
- Provides data based on individual students with advanced filtering options.
- Lists individual student records by course section based on prior day's enrollment.
- For summary information, refer to the Enrollment by Course report, also on the Schedule Planning tab.
- Provides overview of undergraduate advisor resources with time ticket codes.
- Displays ratio of advising assignments to advisors.
- Reports active students and advisor assignments by term.
- Displays student requests for closed courses from the iROAR Course Seat Request tool.
- Available formats: table or color-block college view.
- Multiple filter options, refreshed hourly.
- Defines enrollment standards for all levels of curriculum.
- Establishes institutional framework while exceptions may exist.
- The Enrollment Guidelines tab offers more details.
- Delivers time ticket records for all students by term.
- Displays data for students with and without an assigned advisor.
- Displays courses by term and student grade status as reported in iROAR.
- Provides filtering options for candidates.
- Includes instructor email to expedite grade collection.
- Lists students reported as having an incomplete grade.
- Includes data such as course information, primary advisor and student GPA.
- Filters data by term, major and/or all students.
- Lists transfer credit by major.
- Includes transfer term and original institution.
- Provides transfer course and grade with CU equivalent.
- Filters data by term, major and/or all students.
- Lists currently enrolled students capped at 16 credits by term.
- Includes program of study and level.
- Provides cumulative GPA.
- Lists currently enrolled students full or part-time status.
- Includes class, residency, admit term and major.
- Provides enrolled credits by term and current GPA.
- Filters data by student type, program and/or attribute.
- Lists all student graduation applications.
- Includes degree type and status.
- Filters data by term, graduation status, major, minor and/or Honors College.
- Tracks courses taken at Clemson by students who have graduated in a program within the past five years.
