Schedule Building Timeline

Monday, July 21 - Friday, August 8 — Scheduling Compliance Reviews

• College meetings with Scheduling Team to discuss schedule building updates and compliance issues.
• College Coordinators work with their Scheduling Team Liaison to review the Scheduling Compliance Dashboard for their departments from the prior Spring term and discuss any issues or concerns.

Tuesday, September 2 — Schedule Building Begins for Spring 2026

• The PILOT Priority Room Scheduling process for university classrooms may begin. Only specific university classrooms on the approved college/department list may be scheduled during this time. If your department is uncertain which university classrooms are allowed for your use, please email Academic Scheduling.
• Run and Review Schedule Edit Reports throughout the schedule building process to correct any errors along the way.
• Include orientation first-year/transfer students in your Maximum Capacity, if appropriate, for Spring 2026 Orientation. The Projected and the Maximum Capacity fields should match.
• If you require ADA accommodation, please first submit a Request for Reasonable Accommodation Form to the Office of Access Compliance and Education. Attach and send the approval to Academic Scheduling.
• Please Note: If you want to request a room in the Watt Center, you must complete the Watt Center Request Form by their stated deadline. The process for reserving Watt rooms has not changed.

Thursday, September 4 — Advising PINs assigned

Friday, October 10 — Schedule Building and Priority Room Scheduling Ends

• Departments should have finished building and reviewing all course sections offered for the term. This includes assigning any sections using their authorized university classrooms, assigning a department owned room, if applicable, and/or assigning any sections that do not need a room (NO ROOM) or are online (ONLINE COURSE).

Monday, October 13 — Mass Room Scheduling Processes Begin for Spring 2026

• DO NOT make changes to sections in Banner. An email will be sent when edits can resume.
• Mass Rooming Runs and Data Push Order:
  • ADA Assignments
  • 100+ capacity
  • Final run for All Sections without a room
• Reminder: No academic events or meetings for Spring 2026 should be created in 25Live until final exam week of Fall 2025.

Wednesday, October 15 — Course Seat Request Tool Opens for Continuing Students

Friday, October 24 @ noon — Orientation Seat Reservations

• Deadline to remove first-year and transfer student seats from maximum capacity (SSASECT) for Spring 2026 sections with orientation reserves. Keep the maximum total in the Projected field.  Waitlists are not permitted! Email questions to Kelly Barnes McDavid.

Monday, October 27 — Spring 2026 Mass Room Scheduling Processes Complete

• Edits to sections in Banner may resume
• Plan Ahead feature available to students in iROAR

Wednesday, October 29 — Time Tickets Assigned

*November 5 thru November 14 — Registration for Spring 2026*

December 8 - December 12 — Review and Decision made on PILOT Priority Scheduling processes 

*Dates are subject to change as conditions warrant.

Monday, January 5 - Friday, January 16 — Schedule Compliance Reviews

• College meetings with Scheduling Team to discuss schedule building updates and compliance issues.
• College Coordinators work with their Registration Services Liaison to review the Scheduling Compliance Dashboard for their departments from the prior Fall term and discuss any issues or concerns.

Tuesday, January 20 — Schedule Building Begins for Summer/Fall 2026

• The PILOT Priority Room Scheduling process for university classrooms may begin. Only specific university classrooms on the approved college/department list may be scheduled during this time. If your department is uncertain which university classrooms are allowed for your use, please email Academic Scheduling.
• Run and Review Schedule Edit Reports throughout the schedule building process to correct any errors along the way.
• Include orientation first-year/transfer students in your Maximum Capacity, if appropriate, for Fall 2026 Orientation. The Projected and the Maximum Capacity fields should match.
• If you require ADA accommodation, please first submit a Request for Reasonable Accommodation Form to the Office of Access Compliance and Education. Attach and send the approval to Academic Scheduling.
•  Please Note: If you want to request a room in the Watt Center, you must complete the Watt Center Request Form by their stated deadline. The process for reserving Watt rooms has not changed.

Thursday, January 22 — Advising PINs assigned

Friday, February 27 — Schedule Building and Priority Room Scheduling Ends

• Departments should have finished building and reviewing all course sections offered for the term. This includes assigning any sections using their authorized university classrooms, assigning a department owned room, if applicable, and/or assigning any sections that do not need a room (NO ROOM) or are online (ONLINE COURSE).

Monday, March 2 — Mass Room Scheduling Processes Begin for Fall 2026

• DO NOT make changes to sections in Banner. An email will be sent when edits can resume.
• Mass Rooming Runs and Data Push Order:
  • ADA Assignments
  • 100+ capacity
  • Final run for All Sections without a room
• Reminder: No academic events or meetings should be created in 25Live until:
  • For Summer - final exam week of Spring 2026
  • For Fall - final exam week of Summer 2026

Friday, March 13 — Summer 2026 Room Assignments in Banner Imported to 25 Live

Monday, March 16 — Fall 2026 Mass Room Scheduling Processes Complete

• Edits to sections in Banner may resume.
• Course Seat Request tool opens for Continuing Students.
• Plan Ahead feature available to students in iROAR

Friday, March 27 @ noon — Orientation Seat Reservations

• Deadline to remove first-year and transfer student seats from maximum capacity (SSASECT) or Seat Release Tool in iROAR for Fall 2026 sections with orientation reserves. Keep the maximum total in the Projected field. Email questions to Kelly Barnes McDavid.

Monday, March 30 — Time Tickets Assigned for Summer and Fall 2026

*April 6 through April 15 — Registration for Summer and Fall 2026*

*Dates are subject to change as conditions warrant.