Orientation Reserved Seating
As coordinators build Fall and Spring class schedules that include courses in the Orientation Seat Reserves, they will need to include projected seat needs for orientation first-year and transfer students in the course section Maximum and Projected fields for orientation registration sessions.
The projected number of seats to reserve will be available in the New Student Projections tableau dashboard — coming soon. Details to follow.
Orientation Seating Cycle
Reserving Seats
Seats are reserved for fall and spring orientation registration sessions to support the number one student experience, in alignment with Clemson Elevate, for our newly admitted cohort.
Releasing Seats
The incremental releasing of reserved seats ensures students have equitable seating options throughout orientation registration sessions. Releases are based on attendance.
Help and Support
The Office of Records and Registration offers departmental Registration Coordinators essential resources for all components of orientation seat reserves and release.
Orientation Seat Reserve Procedures
Reserving for Fall Terms
Mid-February — Include reserved seats in Maximum Capacity for Room Scheduling
- Find projected reserves in the New Student Projections Dashboard
- The Maximum and Projected fields should match for your section to be assigned an appropriately sized classroom
- These fields should reflect the total number of students allowed to enroll
- Includes both continuing students and new admits for fall
- Keep a record of sections with orientation reserves
Late March — Remove first-year and transfer student seats from Maximum Capacity
After room scheduling is complete, deduct the number of seats to be reserved from the Maximum Capacity in SSASECT or the iROAR Seat Release Tool before the Early Registration period begins in April. Do not adjust the Projected field—leave it set to the total number of students allowed to enroll.
Reserving Seats for FallReserving for Spring Terms
September — Include reserved seats in Maximum Capacity for Room Scheduling
- Find projected reserves in the New Student Projections Dashboard
- The Maximum and Projected fields should match for your section to be assigned an appropriately sized classroom
- These fields should reflect the total number of students allowed to enroll
- Includes both continuing students and new admits for spring
- Keep a record of sections with orientation reserves
Late October — Remove first-year and transfer student seats from Maximum Capacity
After room scheduling is complete, deduct the number of seats to be reserved from the Maximum Capacity in SSASECT before the Early Registration period begins in November. Do not adjust the Projected field—leave it set to the total number of students allowed to enroll.
Orientation Seat Release Procedures
Releasing for Fall Terms
Seats are released in SSASECT or the iROAR Seat Release Tool before each orientation registration session. Registration Coordinators work with Academic Advisors at each session via Microsoft Teams® to assist with questions and/or enrollment issues.
June 15-19 and July 13-17
- Monday - Friday
- Morning sessions begin at 8:30am
- Afternoon sessions begin at 1:00pm
- Seats must be released before each session begin time
August 13-14
- Thursday - Friday
- Afternoon sessions only
- Sessions begin at 1:00pm
- Seats must be released before each session begin time
Releasing for Spring Terms
Seats are released in SSASECT or the iROAR Seat Release Tool prior to the orientation registration session in January — typically the Monday before the first day of classes. Registration Coordinators work with Academic Advisors at the January session via Microsoft Teams® to assist with questions and/or enrollment issues.
Orientation Registration in Teams®
As a Registration Coordinator, you will use Microsoft 365 Teams to communicate with students' academic advisors during orientation virtual registration, troubleshoot registration issues, and assist them with enrolling students in classes.
More About Teams®
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General Information
Our Team in Microsoft 365 Teams is called Orientation Registration and you can request an invitation from an administrator. Channels within our Team are course-specific, monitored by the registration coordinator responsible for that course or courses. Coordinators and registration staff are available on Teams® during registration times on the dates specified in the Orientation Registration Schedule.
You can use the "Time Ticket Help" channel if you need assistance troubleshooting Time Ticket issues — and the "iROAR Technical Issues Help" channel to resolve registration-related issues. If additional technical support is necessary, CCIT Help is available in Teams during each registration session.
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Launching the Microsoft Teams App
Navigate to 365.clemson.edu:
- Click the App Launcher in the top left corner
- Select the Teams® icon to launch the application
Helpful Resources
- Visit Get Ready for Orientation to find helpful orientation details:
- time ticket closures for continuing students
- orientation dates
- allowable credit hours for new admits
- Refer to the Schedule Building Timeline for dates, deadlines and contact information:
- departmental course scheduling
- mass room scheduling
- registration PIN assignments
- Course Seat Request Tool
- Check the Registration Coordinator Orientation Resources🔒 Box folder:
- Orientation Registration team (Microsoft Teams®) information
- release by section worksheet
- additional documents added as available or requested
- new coordinators since summer 2025 request box folder access
