Coordinators

Registration Coordinators

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Schedule Building

• • Spring 2024 Schedule Building Timeline

    Spring 2024 Schedule Building Timeline

    August 28

    Schedule building begins for Spring 2024. Include orientation first-year/transfer students in your Maximum Capacity, if appropriate, for Spring Orientation. This is done in SSASECT (the Projected field should match Max Capacity). Please remember no waitlists are allowed on sections with first-year/transfer reserved seats. Questions to Kelly McDavid.

    September 19

    Advising PINs assigned

    October 2

    All special requests, large section requests and request for instructors with physical limitations must be submitted. Email all special requests to Registrar Scheduling. All ADA accommodations (for in-person teaching) must be submitted through the Office of Access and Equity Request for Reasonable Accommodation Form.

    October 4

    Plan Ahead available in iROAR

    October 10

    All partitions and room attributes must be assigned to CRNs needing a university classroom and TBA building and TBA room assignments made on all sections NOT needing a university classroom.

    October 16

    Schedule25 begins—DO NOT make schedule changes in INB or 25Live—Hold all changes!

    October 23

    Registration Coordinators may resume INB/25Live activity.

    October 31

    Time Tickets assigned

    November 1 @ noon

    Deadline to remove first-year student and transfer student seats from maximum capacity (SSASECT or Seat Release Tool) for Spring 2024 sections with orientation reserves. Keep maximum total in Projected field. Email questions to Kelly McDavid.

    November 6

    Early registration begins

INB Room Assignments

• • • University Owned Rooms
      1. Use the Scheduler Preferences tab, do not enter anything under Section Preferences
      2. Do not enter a building and room
      3. Enter Room Attributes on the Scheduler Preferences tab

      Only enter Partition Preferences IF you do not want that particular section to receive the same partition preference as other courses with that same subject code. Partition Preferences based on subject code are managed by Registration Services and can be changed by contacting us.

      Every section's last partition preference is all rooms on campus by default.

      The more attributes you enter, the fewer the choices are for rooms. Remember less is better.

      You cannot direct the mass room scheduler toward a room you would like to get by entering more preferences and attributes. Doing so lowers your chances of getting a room.

      Every partition preference and room attribute must be ranked BUT room attributes are ALL considered requirements.

      Room Types

      • TEC1 — Laptop Smart
      • TEC2 — Computer Station
      • TEC3 — Smart Board
      • TEC4 — Sympodium

      *Some rooms carry more than one of the above-listed attributes/features. Check 25Live for current information.
    • Department Owned Rooms

      You can make building and room assignments before the mass room scheduler runs.

      Do not schedule any sections in another department's department-owned room before/after the mass room scheduler runs.

    • TBA Room Assignments

      Assigning TBA rooms will make the mass room scheduler ignore those sections.

      Do this on ALL sections where you don't want a university room assigned even those where you don't want a room at all. Allowing your courses to receive a room assignment takes the opportunity away from a course that really may need it.

      Don't forget to put the O in the Override field when assigning TBA rooms.

    • Cross Listed Sections

      Both parts of the cross-listed courses have to have an AXM code in the Automatic Scheduler field and an O in the Override field.

    • Assigning a New Room to a Section

      5-minute wait time between removing the old and adding a new assignment.

      Do not put the O in the Override field.

      If a final exam creates a conflict with your section, change the end date to the Friday before exam week.

25Live Scheduling System

• • • Finding a New Room for a Section

      Choose only university-owned rooms.

      Check if all dates are available, special attention to exam week.

      Sections have priority over meetings.

    • Events

      If your event is scheduled in a department-owned classroom other than yours, you will have to wait for that department to approve your request.

      Only use Confirmed event state.

      Always use the calendar to enter dates.

    • FAQ
      Questions? See 25Live FAQ.

Scheduling Information

• • • Pages Used in Scheduling Classes
      All scheduling functions are in the Banner SSASECT page. You may also have need of:

      1. SSATEXT: to add section comments in Banner 9
    • Section Numbers

      You can assign any section number to sections you schedule that have not been used for another section of the same course. They must be three numbers in length and they do need to be numeric (ex: 001). We suggest sequential numbering.

    • Instructional Method
      The only three types of Instructional Methods to be used are:

      1. HY — Hybrid/Blended (use Campus Code AAA)
      2. ASYNC — Asynchronous Online
      3. SYNCH — Synchronous Online
      4. ON — Online
      5. TR — Traditional
    • Part of Term
      Choose the part-of-term the course will follow. Review the Academic Calendar to ensure add/drop/withdraw dates are followed.
    • Section Visibility in iROAR

      If you do not wish the students to see your section in iROAR. Uncheck the Voice Response and Self-Service Available box on the lower right-hand corner in SSASECT.

      To see all sections you have created, go to the Section Overview tab under Faculty Services in iROAR

    • Lab Courses

      UNCHECK the Gradable box on SSASECT for all courses which carry no credit and are corequisites of the lecture. The grade for the lab course will be incorporated into the grade of the lecture.

    • Section Enrollment

      Do not put 0 in the Maximum Enrollment field, because the mass room scheduler will skip that section and will not assign a room to it.

    • Meeting Times

      Prime Meeting Times: MWF 9:05am - 2:15pm and TR 9:30am - 3:15pm.

      Use Standard Meeting Times if you need a university-owned room.

      Courses needing to be offered at a Non-Standard Time must meet after prime time ends:

      • 2:15 MWF
      • 3:15 TR

      Courses may meet at a Non-Standard Time during prime-time if they are scheduled in a department-owned room.

      TBA meeting times require a 0 in the Hours per Week field.

      Final exam times are assigned based on the start time of the class. If the course begins at a Non-Standard Time, the department must contact the department room coordinator to make special arrangements for a class meeting space to hold the exam.

    • Instructors

      If you cannot locate an instructor on the Person Search Form, fill out the Request for Additions to iROAR at Institutional Research.

      Instructor's percent of responsibility must add up to 100%. For example, if you have two instructors they can share responsibility in any ratio(50-50/25-75/...) as long as the total is 100%.

      Only primary instructors can issue overrides. Only one of the instructors can be primary.

      Instructors can see their schedule in iROAR > Faculty Services > Faculty Detail Schedule.

    • Honors Sections
      There are three extra steps when scheduling an honors section:

      1. SSASECT: type (HON) at the end of the course title
      2. SSADETL > Degree Program Attributes tab: Select HONR — Clemson University Honors College
      3. SSARRES > Student Attribute and Cohort tab: Include HONR — Clemson University College
    • Embedded Study Abroad Section
      There are two additional steps to complete in order to schedule an Embedded Study Abroad section:

      1. Keep campus code as AAA
      2. Add EMBD attribute on SSADETL > Degree Programs Attributes tab
    • Study Abroad Section
      There are two additional steps to complete in order to schedule a Study Abroad section:

      1. Use appropriate Campus Code
      2. Tuition and Fee Waiver box must be checked
    • Variable Credit Selection

      Variable Credits can only be set if the course has been approved as a Variable Credit Course.

      You can set a specific number of credits per section of courses approved as variable credit. The set number of credits must fall between the approved credit range, i.e., course approved for 3 - 6 credits can specify the credit for a particular section as long as the credit is greater than or equal to 3 and less than or equal to 6.

      Enter the appropriate credit in the second line of Credit, Billing, Contact and Lecture Hours fields

    • Overrides
      Registration Coordinators use Banner to give overrides:

      • Page Name: SFASRPO
      • Select the appropriate override — it must match the iROAR registration error received by the student
        • Any Section Restriction
        • Special Approval
        • Time Conflict
        • Corequisite
        • Duplicate Course
      • You can provide overrides for any courses you schedule

      For additional detailed information see Overrides.

      Instructors can provide overrides using iROAR for sections they teach.

    • Student Registration

      If courses are set up to be corequisites of one another, the student has to add the lecture and the lab together at the same time to be able to register.

      Students are not allowed to register for courses with time conflicts, however, as a registration coordinator, you can give them an override for it.

    • Waitlist

      Do NOT use the waitlist feature on corequisite courses (i.e. lecture and lab courses).

      Do NOT use the waitlist feature on course sections where seats are held for first year and transfer student orientations.

      Do NOT attempt to add students via the Enrollment Management tool or the Registration Correction form to a section when there are students registered on the waitlist.

      A student may waitlist a course until the first day of classes for the term.

      Waitlists are purged on the last day to add for the term.

      Students get an automatic email if a seat in the class opens. It is the student's responsibility to register within 24 hours.

      Increasing the maximum enrollment when there are waitlisted students will send notifications to those students. For example, if you increase your maximum enrollment by 10. The first 10 students on that section's waitlist will be sent notifications.

    • Prerequisites

      Prerequisites are enforced in iROAR registration.

      Prerequisite questions? See Prerequisites FAQ. Direct unanswered questions to Shannon Clark.

    • Cross Listing

      To set up cross-listed courses, create a crosslist code in SSASECT in Banner. The Cross List field is in the top block in the Course Section Information tab.

      You must check the override indicator field next to the instructor's name so they can teach both sections without conflict.

      Once all the section information is complete and the crosslist code entered, manage the crosslisting in SSAXLST.

      Next-block down and click Insert to enter the course information of sections to add to your Cross List.

      REMINDER: The Enrollment Maximum in the Cross List Section block must total the Maximum Enrollment number in the Cross List Enrollment block.

    • Section Migration

      Analysis

      Section Migration Analysis evaluates when the registered students have availability in their class schedule. It offers overall statistics of when students could take the course and at what time patterns. This tool is very helpful when you need to move students to newly created sections or disperse students amongst current sections.

      Assist Tool

      Section Migration Assist tool works in conjunction with the Analysis tool giving you the statistics you need to change class times or create new sections. You can then move students registered in one section to another section. The tool will drop and add the students presenting you with pertinent errors.

      Enrollment Management

      The Enrollment Management tool allows you to add and drop students to/from the courses you are responsible for.

      You may give the following overrides in Section Migration Assist tool and Enrollment Management tool. All other overrides must be given by the instructor in iROAR or by a registration coordinator in INB.

      • Time conflict
      • Special Approval
      • Field of Study Restriction
      • Class Restriction
      • Degree Restriction
      • Program Restriction

      Do NOT add or drop student registrations from courses in which there are waitlisted students. You have access to add/drop student registrations in a particular term beginning the first day of early registration until the last day to add (see Academic Calendar). After this deadline, you must submit a registration correction form.

    • Reports

      Use Business Objects. Contact Cindy Cope.

    • Section Restrictions

      Restrictions are applied in the iROAR Scheduler. The only restrictions that should be applied to a section are:

      • Field of Study
      • Class
      • Degree
      • Program
      • College
      • Student Attribute - Honors, CUBS, RISE, ATHL

      *All other restrictions available should NOT be used.

    • What Rolls Over

      Rollover Information

      What Rolled	From Where
      Text	Section Records
      Corequisites	Section Records
      Degree Program Attributes	Catalog
      Class Restrictions	Catalog
      Field of Study Restrictions	Catalog
      Level Restrictions	Catalog
      Cross List Data	Section Records
      Prerequisites	Catalog
      Degree Restrictions	Catalog
      Program Restrictions	Catalog
      Section Syllabus	Section Records
      Department Restrictions	Catalog
      Student Attribute Restrictions	Catalog
      Cohort Restrictions	Catalog
      Partition Codes	Schedule
      Room Attributes	Schedule

      What Didn't Roll:

      • Instructors
      • Rooms
        • Once you have set up your courses, Schedule25 will initially room all valid sections
      • Meeting Times