Grades

Final grades are entered in iROAR > Faculty/Advisor Self-Service > Final Grades.

Review Candidate Grade Entry Deadlines

  • Deadlines for entering final grades for each part of term are published in the Academic Calendar.
  • Please note the specific deadlines for Graduation Candidate Grades, which are different from the deadlines for Other Non-Candidate grades.
  • Grade-entry deadlines are strictly enforced for both Candidates and Non-Candidates.
  • When possible, please submit grades early for graduate research credits and courses not requiring a final examination. This greatly assists the grade collection process. This will usually affect 8910 and 9910 courses.

Ensure all Grades have been Entered

  • When you are ready to enter Candidate grades, you can sort each grade entry page by Candidates by double-clicking the arrow in the Candidate column heading.
  • You will need to perform the sort on every results page — iROAR will not bring all candidates to the top for the entire document.
  • Look for the green bar in the top left indicating that you have successfully submitted all grades.
  • After the Candidate grade entry deadline, the grade system will be turned off while grades are processed.
  • When grades are processed (rolled to Academic History), any grades that have been entered will be processed and become visible to students.
  • You do not need to worry about the Rolled indicator. That will update once grades have been processed by the Registrar’s Office.

Review Your Class Rosters for Accuracy

  • If you have students who are attending, but are not listed on your class roll, please submit a Registration Correction Form immediately.
  • If you have students on your class roll that stopped attending during the appropriate drop dates, please submit a Registration Correction Form.

Last Date of Attendance

For all F and I grades assigned, you must enter a last date of attendance for the student. This is required for compliance with federal financial aid regulations. The last day of attendance is defined as the student’s participation in an academically related activity such as:
  • Class
  • Examinations or quizzes
  • Tutorials
  • Computer-assisted instruction
  • Academic conferences with the professor
  • Submission of an academic assignment, paper, or project
  • A study group required by the professor where attendance is taken

Entering Incomplete Grades--known issue

  • You may encounter a known issue with entering Incomplete Grades.
  • If you do not enter the Last Date of Attendance when initially entering an Incomplete grade, you will get an error. It will save any other grades, but the Incomplete grade will not be saved.
  • Email Cindy Cope (cope@clemson.edu) if this happens. Provide the Course CRN, Student Clemson IDs, and the last date of attendance for each student.

What happens if I miss the grade entry deadline?

  • When grades are processed, missing grades are rolled to history as NG — No Grade.
  • Changing an NG grade to a letter grade requires a Grade Correction for each student. There is no way to get around this.
  • If you have a class of 100 students and the grade-entry deadline has passed and grades have rolled to history, you will need to submit a Grade Correction for each of the 100 students.
Final grades are entered in iROAR > Faculty/Advisor Self-Service > Final Grades.

Review Non-Candidate Grade Entry Deadlines

  • Deadlines for entering final grades for each part of term are published in the Academic Calendar.
  • Grade-entry deadlines are strictly enforced for both Candidates and Non-Candidates.
  • When possible, please submit grades early for graduate research credits and courses not requiring a final examination. This greatly assists the grade collection process. This will usually affect 8910 and 9910 courses.

Ensure all Grades Have Been Entered

  • Look for the green bar in the top left indicating that you have successfully submitted all grades.
  • After the non-candidate grade entry deadline, the grade system will be turned off while grades are processed.
  • When grades are processed (rolled to Academic History), any grades that have been entered will be processed and become visible to students.
  • You do not need to worry about the Rolled indicator. That will update once grades have been processed by the Registrar’s Office.

Review Your Class Rosters for Accuracy

  • If you have students who are attending, but are not listed on your class roll, please submit a Registration Correction Form immediately.
  • If you have students on your class roll that stopped attending during the appropriate drop dates, please submit a Registration Correction Form.

Last Date of Attendance

For all F and I grades assigned, you must enter a last date of attendance for the student. This is required for compliance with federal financial aid regulations. The last day of attendance is defined as the student’s participation in an academically related activity such as:
  • Class
  • Examinations or quizzes
  • Tutorials
  • Computer-assisted instruction
  • Academic conferences with the professor
  • Submission of an academic assignment, paper, or project
  • A study group required by the professor where attendance is taken

Entering Incomplete Grades--known issue

  • You may encounter a known issue with entering Incomplete Grades.
  • If you do not enter the Last Date of Attendance when initially entering an Incomplete grade, you will get an error. It will save any other grades, but the Incomplete grade will not be saved.
  • Email Cindy Cope (cope@clemson.edu) if this happens. Provide the Course CRN, Student Clemson IDs, and the last date of attendance for each student.

What happens if I miss the grade entry deadline?

  • When grades are processed, missing grades are rolled to history as NG — No Grade.
  • Changing an NG grade to a letter grade requires a Grade Correction for each student. There is no way to get around this.
  • If you have a class of 100 students and the grade-entry deadline has passed and grades have rolled to history, you will need to submit a Grade Correction for each of the 100 students.

All grade corrections are made in iROAR. Grade Corrections are for grades entered into the Grade Entry System incorrectly or when no grade was entered by the grade-entry deadline.

The Grade Correction Workflow is also used to change an Incomplete grade to a final grade.

To access the Grade Correction Workflow, visit iROAR 〉 Faculty/Advisor Self-Service 〉 Grade Correction.

Available options are:

  • Grade Correction
  • Grade Correction Status
  • Incomplete Grade Extension

Once submitted, the grade correction will be routed to the department chair and dean for approval. Department chairs and deans will receive an email with a link to approve the grade correction. The instructor who initiated the correction and the student affected will receive a confirmation email once the grade is successfully changed.

For assistance with the grade correction process, contact Enrolled Student Services, 864-656-2174.

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