Subaward Management
During Prime Contract Negotiations
Subaward Agreements are issued to a third party when projects require expertise and/or facilities not available at Clemson University. Subaward Agreements are prepared and negotiated by the Subaward Manager in Grants and Contracts Administration. Once the subrecipient and Clemson University’s authorized official sign the subaward agreement, it is sent to the Grants Transactional Team for purchase order set up and to the appropriate Grants Administrator in Grants and Contracts Administration. Subrecipients must be registered in the Clemson University's BuyWay$ system to receive payment for submitted invoice(s).
Monitoring Subawards
The PI is responsible for certifying technical progress and expenditures. The PI must review and approve the subrecipient’s invoices before payment is made. The PI approves the invoice via email stating that the charges appear reasonable and progress to date is satisfactory in keeping with the statement of work. Grants and Contracts Administration is responsible for 1) monitoring expenditures and ensuring the total subaward agreement is not exceeded, 2) ensuring that required audits and risk assessments are performed, and 3) requiring corrective action on findings.
Changes in Subawards
Any changes needed in the subaward agreement should be discussed with the Subaward Manager in Grants and Contracts Administration to determine if the subaward agreement can be amended or changed. If a new subaward agreement is needed during the life of the project, the Subaward Manager in Grants and Contracts Administration will negotiate the subaward agreement. For more detailed information, please refer to the guide linked above.
Closing Subawards
When the final invoice is received, the invoice is sent to the PI for approval. This signature verifies all contract work has been satisfactorily performed, and payment is authorized.
