Student Org Resources
Looking to host an on-campus meeting or event for your organization? Registered Student Organizations receive a 100% discount on all Campus Reservations & Events venues (excluding The Barnes Center and Samuel J. Cadden Chapel) as well as a 100% discount on the following equipment:
Hendrix Student Center |
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|---|---|---|
| Space Rental | 1 LCD Projector w/ screen | 1 Dry Erase / Flip Chart Stand |
| Tables/Chairs in Inventory | 1 Laptop | Staffing during Building Hours |
| House Sound (2 inputs) | 1 Podium | 2 Easels |
Memorial Auditorium |
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|---|---|---|
| Space Rental | 1 LCD Projector w/ screen | 1 Dry Erase / Flip Chart Stand |
| Tables/Chairs in Inventory | 1 Laptop | 2 Staff x 4 hours |
| House Sound (10 inputs) | 1 Podium | 2 Easels |
Outdoor Venues |
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|---|---|---|
| Space Rental | 10 Chairs Max | Basic Portable Sound (2 inputs) |
| 5 Tables Max | 4 Hours Total Staffing | |
Barnes Center |
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|---|---|---|
| $30/hr with 2 hour minimum | Connection to 6 TV monitors | House sound with (1) mic |
| Default Setup: (12) low tables & (5) high top tables with 4 chairs each, (9) 2-person couches, (6) side chairs, (2) 8’ tables Please note, any changes to default setup may incur setup fee. |
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Samuel J. Cadden Chapel |
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|---|---|---|
| $30/hr with 2 hour minimum | LCD Projector and & Screen | House sound with (2) mics |
| Default Setup: Fixed pew seating for 120 guests in the Assembly room. | ||
Click here to view billing rates for our full inventory.
Need more information on the perks of becoming a Registered Student Organization? Check out the Center for Student Leadership & Engagement’s website to get started!
ADDITIONAL NOTES
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All equipment requests must not exceed capacities set by fire code.
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RSOs will not be charged for equipment as noted above, provided that the equipment is in inventory and does not require a designated technician.
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CR&E reserves the right to set the appropriate level of staffing in order to ensure a high level of guest services and safety.
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Standard billing rates and/or actual rental rates will be charged for anything not listed above and/or not in inventory.
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If an event requires costs to be billed to CR&E, such as event security, cleaning, work orders or CUPD, those charges will be billed to the RSO at cost.
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A deposit may be required in order to secure services and/or inventory from event partners or third-party vendors.
OUTDOOR, MAJOR, AND SPECIAL EVENTS
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CR&E reserves the right to evaluate reservations and designate them as “Special Event” or “Major Event”. This may apply to reservations that are complex, have contracted speakers/performers, have bands with multiple instrument/vocal needs, require extensive or specialized staffing, require specialty equipment, and/or for safety and security reasons.
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“Special Events”, “Major Events” and Outdoor Events that require more than the basic event services stated above will be billed according the standard billing rates for additional equipment and staffing.
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Reservations that are confirmed within 2 weeks of the reservation date or that require extensive changes within 2 weeks of the reservation date may be designated “Special Event” as they require altering set inventory and staff schedules.
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MOVIES: United States Copyright Laws apply to any movie shown, and you will need to purchase the appropriate license to show any film on campus. (Note: Checking out a movie at the library does not constitute the purchase of a movie license.)
