AI Tool and University Data Use Guide
Choosing an AI tool for Clemson work starts with understanding the data involved. Before using any AI service, users should identify the classification of the data and confirm whether that type of information is allowed in the specific tool. This non-exhaustive list is designed to help faculty, staff and other Clemson users pair the right data with the right AI tool.
Data Classification Policy CheckIT| Solution Name | Vendor or provider of the AI solution, not necessarily any related plugins, integrations, etc. |
|---|---|
| Approved for University Data? | Some form of enterprise contract is in place and use within the University Data Guidance is permissible without CheckIT individual review, subject to change. |
| University Data Guidance | Describes which level(s) of data per the University Data Classification Policy are allowable within the AI solution, if applicable. |
| CheckIT Needed Per Use Case? | Status of whether or not an individual user must submit a CheckIT form PRIOR to use of the solution. |
AI Tools Table
Clemson Institutional AI Tools
These institutionally licensed AI tools operate within Clemson’s secure technology environment and are covered by enterprise privacy and security controls. They have been reviewed for University use, but users should still confirm that the proposed data and use case fall within the tool’s approved scope.
| Solution Name | Approved for University Data? | University Data Guidance | CheckIT Needed Per Use Case? |
|---|---|---|---|
| Microsoft Copilot + Chat | Yes | OK for: Public, Internal Use, Confidential | Not Allowed: Restricted | No |
| OpenAI/ChatGPT Edu | Yes | OK for: Public, Internal Use, Confidential | Not Allowed: Restricted | No |
| Zoom AI | Yes | OK for: Public, Internal Use, Confidential | Not Allowed: Restricted | No |
AI Tools That Require CheckIT Review
Some AI tools may be appropriate for Clemson use, but only after review by CheckIT. Each individual user must submit a CheckIT form per use case PRIOR to use of the solution.
| Solution Name | Approved for University Data? | University Data Guidance | CheckIT Needed Per Use Case? |
|---|---|---|---|
| Anthropic/Claude | Contingent on CheckIT Review | OK for: Public | CheckIT Required for Internal Use, Confidential | Not Allowed: Restricted | Yes |
| Google Gemini | Contingent on CheckIT Review | OK for: Public | CheckIT Required for Internal Use, Confidential | Not Allowed: Restricted | Yes |
| Cursor | Contingent on CheckIT Review | CheckIT Required for Public, Internal Use, Confidential | Not Allowed: Restricted | Yes |
| Otter.ai | Contingent on CheckIT Review | CheckIT Required for Public, Internal Use, Confidential | Not Allowed: Restricted | Yes |
Restricted AI Tools
The AI tools listed below should not be used with any Clemson data because they do not provide the necessary protections or create unacceptable risk for University information.
| Solution Name | Approved for University Data? | University Data Guidance | CheckIT Needed Per Use Case? |
|---|---|---|---|
| Deepseek | No | Not Allowed | Not Allowed |
| Grok | No | Not Allowed | Not Allowed |
| OpenClaw | No | Not Allowed | Not Allowed |
