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SC Adopt-a-Stream

SC AAS Database FAQ

SC Adopt-a-Stream Database Instruction & Help

Sharing your monitoring data in the SC Adopt-a-Stream Database as soon as possible is an important step to ensure it can be shared with the State Team, local municipalities, and others in your community. This page includes many frequently asked questions and troubleshooting tips. Additional instructions can be found in the last chapter of your SC Adopt-a-Stream Handbook, or you can watch the recorded Database Webinar to help guide you through important steps.

Contact Emily Anderson at  esa2@clemson.edu with any questions or issues!

Volunteers pointing to an instruction sheet while testing dissolved oxygen in water samples.

How To:

  • Set up your account
    1. Your Trainer must initiate the setup of your database account after you complete a workshop. Your Trainer will enter your name, email, and certification into the SC AAS Database, and an automated e-mail from SCAdoptAStream-L@lists.clemson.edu will be sent to you (NOTE: This e-mail may go to your spam folder). The e-mail will have a link for you to complete your account by creating your own password. Your Username will be your e-mail address.
    2. Make sure to hit “Save” once everything is entered and remember your login information. After setting up your account, you can log into the SC AAS Database. This is the single biggest hurdle for users – if you complete this step successfully and soon after your workshop, then you are well on your way!

    If you did not receive the account activation e-mail, please reach out to Emily Anderson at esa2@clemson.edu. This may be as simple as correcting the spelling of your e-mail.

  • Log in
    1. You can access the SC AAS Database through SC AAS Database home. (NOTE: bookmark this link for later use) or by visiting our SC Adopt-a-Stream website, then clicking the “SC AAS Database” tab.
    2. Once on the SC AAS Database homepage, you will navigate to the upper right-hand corner of the SC AAS Database page and click “Login.” This will then redirect you to a new page with two login options.

      a. “Login With Clemson Credentials”: If you are a Clemson affiliate (student, faculty, or staff), choose this option. You will be redirected to a login page where you will enter your username and password, then click “Login”.

      b. “Login with SC Adopt-A-Stream Credentials”: If you are not a Clemson affiliate, choose this option. A pop-up window will appear for you to enter your username or e-mail address and password, then click the blue “Sign In” button in the bottom right corner of the window.

    3. After logging in, you will be redirected back to the SC AAS Database homepage. When your username or e-mail address is displayed in the upper right-hand corner of the SC AAS Database page (not the entire screen/where the previous “Login” button was), you have successfully logged in!
  • Add a Group

    Groups are important for volunteer safety and active sharing of knowledge and result in long-term, supportive monitoring. To create a new Group:

    1. Click the “Groups” tab on the top black bar on the SC AAS Database homepage. This will redirect you to the “Groups” page. You can create a new group even if you only have one member (yourself) to start.
    2. Click the blue “Add Group” button next to the search box (white text box that says, “Search for anything…”). A pop-up window should appear with the title “Add Group” at the top.
    3. In the window, enter the Group name (this can be something fun and creative), county, registration date, description, any existing monitoring Sites, and Group members. Don’t forget to add yourself!

      a. County: Start typing the county in which your Group resides in the text box. A drop-down list will appear with similarly named counties in the United States. Make sure you select the correct county in South Carolina by checking the state abbreviation after the county (for example: “Richland, SC”). Click on your county to select it, and it will automatically be input into the “County” text box.

      b. Registration Date: If you click inside the text box called “Registration Date,” it will automatically input today’s date in the text box along with a calendar pop-up below the text box. Click today’s date or another date on the calendar to select it (your selection will be highlighted in blue). Toggle between the months by using the arrow buttons on top of the calendar on either side of the month and year (< Month Year >). Once selecting a date, the calendar will go away, and the date will show in the “Date Registration” text box.

      c. Monitored Sites: If your Site has already been created in the Database, begin typing the Site name (not the Site ID) in the text box called “Monitored Sites.” A drop-down list will appear showing similarly named sites in the Database. Find your Site and click on it (it will be highlighted blue). It will then input the Site into the “Monitored Sites” text box. Repeat these steps for any additional existing Sites you plan to monitor. When entering data, you will only see sites that are monitored by Groups with which you are affiliated. So remember, Groups are important!

      d. Members: To add Group members, including yourself, to your Group, start typing the name or username of the Group member (note: they must be a certified volunteer in SC Adopt-a-Stream Database). A drop-down list will appear showing similar names and usernames in the Database. Find the correct Group member and click their name/username (it will be highlighted blue). It will then input that Group member below the “Members” text box. Repeat these steps for any additional Group members.

    4. After all needed information has correctly been entered into the appropriate text boxes, click the blue “Add Group” button in the lower right corner of the window.
    5. The window will disappear, and you will see a green banner saying, “Successfully saved group” at the top of the page, meaning your Group has been added and is now in the SC AAS Database.
  • Add yourself to an existing Group
    1. To add yourself to an existing Group, click the “Groups” tab on the top black bar on the SC AAS Database homepage. You will then be redirected to the “Groups” tab.
    2. Type the name of the Group in the search box (white text box that says, “Search for anything…”) and hit enter/return or the magnifying glass.
    3. Find the Group on the page and click the “Add me” button to the right of the Group name (next to the “View” button). Please make sure you are in the correct row for the Group of interest before clicking the button.
    4. Make sure you were added to the Group by clicking the “View” button to the right of the Group name. A window will pop up with all of the Group’s details, and your username and e-mail should now appear under the “Members” column.
    5. Click the “X” in the upper right-hand corner of the pop-up window to close it.
  • Add a Site
    1. Click the “Sites” tab on the top black bar on the SC AAS Database homepage. You will then be redirected to the “Sites” tab.
    2. Click the blue “Add Site” button next to the search box (white text box that says, “Search for anything…”). This will prompt a window to pop up to input site details.
    3. In the window, enter the waterbody name, waterbody type, watershed, latitude, longitude, description, and your Group name.

      a. Watershed: Select the 8-digit hydrological unit code (8-digit HUC) in which your site is located.
             i. In a separate browser tab, go to https://gis.dhec.sc.gov/watersheds/ to find your 8-digit HUC watershed. Follow the instructions in your SC Adopt-a-Stream Handbook (back of Chapter 2).
             ii. Once you have identified your 8-digit HUC, navigate back to the SC AAS Database tab and select the 8-digit HUC name by clicking it (it will be highlighted blue). It will then be input into the text box under the “Watershed” column.

      b. Latitude and Longitude: You can determine this by recording the coordinates with a GPS or mobile device like a tablet of cell phone and then inputting them into those boxes (SC AAS Database takes them in degrees and longitude is negative) OR you can use the map in the right half of the pop-up window to drop a pin on your site.
             i. If using the map, make sure your device location is on, so the map puts the pin relatively close to your Site to start off. If your device location is turned off, the map puts the pin at 0 degrees latitude and 0 degrees longitude which is in the middle of the Atlantic Ocean.
             ii. To pan across the map, you click and drag with the small hand on the map screen.
             iii. To zoom in and out, you use the plus and minus buttons in the bottom right-hand corner of the map.
             iv. You might want to toggle between “Map” and “Satellite” views (next to each other in the upper left-hand corner of map screen) to help better locate your Site.
             v. Once you have found your Site, you will drop the pin by clicking once on the map. This will automatically input the latitude and longitude along with the county, city, and state.
             vi. Once you are satisfied with the Site location, navigate to the left half of the “Add Site” pop-up window to finish filling in the other Site fields.

      c. Monitoring Group: Start typing the name of your Group. (NOTE: the Group must already be in the SC AAS Database. If it’s not, the instructions below provide the steps to create a Group.)
             i. A drop-down list will appear with similarly named Groups in the SC AAS Database.
             ii. Find your Group and click on it to select. It will input the Group below the “Group” text box.

    4. After everything has correctly been entered into the respective text boxes, click the blue “Add” button in the lower right-hand corner of the “Add Site” window.
    5. The window will disappear, and you will see a green banner saying, “Successfully created a site with ID ___” at the top of the page. The Site ID is automatically generated using the first initials of the waterbody name and a number corresponding to the order in which the Site was created in the Database. If you see the banner, your Site has been added and is now in the SC AAS Database.
  • Add an existing Site to my Group
    1. Click the “Groups” tab on the top black bar on the SC AAS Database homepage. You will then be redirected to the “Groups” tab.
    2. Type the name of your Group in the search box (white text box that says, “Search for anything…”) and then hit enter/return or the magnifying glass.
    3. Find your Group on the page, then click the “Edit” button to the right of the Group name next to the “View” button. Please make sure you are in the correct row for the Group of interest before clicking the “Edit” button.
    4. A window called “Edit Group” will pop up.
    5. In the text box under the column called “Monitored Sites,” begin typing the Site/Waterbody name (not the Site ID).
    6. A drop-down list will appear with similarly named Sites in the SC AAS Database.
    7. Find your Site and select it by clicking (it will be highlighted blue). The Site will then be entered into the “Monitored Sites” text box.
    8. Repeat these steps for any additional existing Sites you plan to adopt.
    9. After adding the monitoring Site(s) to your Group, click the blue “Edit Group” button in the bottom right-hand corner of the pop-up window to save your changes.
    10. The window will disappear, and you will see a green banner saying, “Successfully saved group” near the top of the page, meaning the existing Site(s) has been added to your Group!

Troubleshooting

  • Why is my map zooming out into the Atlantic?

    The SC AAS Database will focus the map and place monitoring sites (when in the Add Site window) using your geo-location services. This is a feature where your browser is allowed to know your location. If your map is zooming out somewhere, it means your location services are turned off. You can either manually navigate to SC or your town, river, and site, or you can turn this feature on, allowing the map to know your location.

    In Google Chrome, you find this under the three-dotted menu in the top right-hand corner followed by Settings. On the Settings page, click Privacy and security from the left-hand menu followed by Site Settings. Scroll down and click Location. You can then toggle the Ask before accessing option to enable location services.

    In Safari, start by clicking the Apple symbol in the upper left-hand corner followed by System Preferences. Then click Security & Privacy. Then click the Privacy tab. Click on the padlock in the bottom left-hand corner of the window. You will be asked to authenticate by entering your computer ID/password. Once entered, you will then be able to adjust your Location Services by checking the box next to Enable Location Services and ensuring location services are enabled specifically for Safari. Click the lock again once done.

    In Firefox, you can inspect and manage the permissions for the domain in the currently selected tab via these steps. Click the "Site Identity Button" (globe/padlock) on the location bar. Click "More Information" to open "Tools > Page Info" with the Security tab selected. Go to the Permissions tab (Tools > Page Info > Permissions) to check the permissions for the domain in the currently selected tab.

    In Microsoft Edge, start by clicking the three-dotted menu located in the top right-hand corner of Microsoft Edge followed by Settings. Once on the settings page, click Site permission from the left-hand menu followed by Location. You can then toggle the Ask before accessing (recommended) option. You can also allow or block specific sites from accessing your location. Visit a website in Microsoft Edge. In the corner of the address bar, select the Lock, Info, or Dangerous icon and select Site permissions. Next to Location, choose Ask (default), Allow, or Block from the list.

  • Data is not entering correctly, or I am having other issues while entering data

    We’re here to help! Please contact Emily Anderson at esa2@clemson.edu with a description of your issue. Include your username, Site ID, Event date (if relevant to the issue), and a screenshot of any error messages, including the page URL when the error message appears.

The Center for Watershed Excellence
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