Estimated Timetable: 14 days if under $100,000; 21 days if over $100,000*
Conditions for Use: >$10,000
The purpose of fixed price bidding is to provide multiple sources of supply for specific services, supplies, or information technology based on a preset maximum price which Clemson University will pay for such services, supplies, or information technology.
Advertised in SC Business Opportunities (SCBO): Yes
Award: Award must be made to all responsive and responsible bidders to Clemson University’s request for competitive fixed price bidding. If less than $100,000, award is made to all responsive and responsible bidders through a Statement of Award. If award is greater than $100,000, award is made to all responsive and responsible bidders through an Intent-to-Award. This Intent-to-Award allows for a 7 business day window for any protest(s) to be filed.
Issued by: Procurement and Business Services through our online bidding system.
Protestable: Yes (if over $50,000)
Summary: A Fixed Price Bid #1 is used for procurements in which multiple sources of supply would like to be provided for specific services, supplies, or information technology. Clemson University would define the items and/or services along with a maximum price that the University would pay for each item and/or service. All bidders would be required to meet the specifications/requirements defined in the Scope of Work document along with meeting the maximum price per item and/or service. Bidders may bid lower than the maximum price; however, all bidders that meet the requirements identified in the Scope of Work document and meet the maximum price or less will be subject for award.
The Fixed Price Bid #1 and Fixed Price Bid #2 is valid for a five (5) years.
Once the Fixed Price Bid #1 closes and the successful bidders are awarded, a Fixed Price Bid #2 will be released in the online bidding system to the public for the remaining duration of the contract. Offerors not responding to the initial solicitation may submit bids through the online bidding system and if they are responsive and responsible, they will be added to the contract. Regardless of when additional bids are received, and awards made. All contracts awarded under this solicitation will terminate on the maximum contract date stated on the award.
Bids received after the first initial awards will be reviewed quarterly or on as-needed basis following the initial award date listed in the official statement of award. All specifications and requirements must be met and all offerors must be responsive and responsible prior to any additional awards being made to this contract.
The failure of a specific bidder to receive business, once it has been added to the awarded vendors’ list, shall not be ground for a contract controversy under Section 11-35-4230. The University makes no guaranteed minimum amount of purchase of the future business.
*Please note that this timetable is an estimate. Actual time may vary dependent on details surrounding specific procurement.