Software Renewals — License/Maintenance
If the original software was procured through a competitive solicitation, then the renewal of that license is exempt. If the manufacturer requires the licensee to maintain a software maintenance contract in order to maintain the competitively procured software licenses, then the software maintenance would also be considered competitively procured and the exemption would apply to the renewal of the software maintenance as well.For the above renewals, purchases may be made through buyWays using the Non Catalog Form.
If the original software was procured through a sole source, then the renewal of that license must be procured through a sole source. If the manufacturer requires the licensee to maintain a software maintenance contract in order to maintain the sole source software licenses, then the software maintenance would also be considered sole source.
Ordering and Additional Information below:
- For a sole source procurement, purchases should be made through buyWays using the Sole Source Form.
- For General Software, see How to Buy: Software
- For Security Software Products see How to Buy: Security Software Products
Helpful Links:
- Decision Tree — flowchart designed to help you choose which purchasing method should be used.
- Disbursement Grid — grid used as an aid to assess availability of the type of University funds prior to making commitments.
- PCard Policies and Procedures
- Policies, Procedures and Guidelines