Satisfactory Academic Progress FAQ
- 1. How do I determine my Minimum Cumulative GPA?
- 2. How do I determine my Maximum Timeframe?
Clemson University uses the average published time to complete an undergraduate degree, which is 126 hours. 126 hours x 150% is 189 hours, which is the standard Maximum Timeframe for an undergraduate student. The maximum time frame for a graduate/professional degree starts at six years which is 108 hours (graduate level full-time status of 9 hours per semester multiplied by 2 semesters per year is 18 x 6 years = 108 credit hours).
- 3. How do I determine my Credit Hours Attempted?
iROARand go to the “Student” section. Locate your attempted hours in the “Overall” row in the “Transcript Totals” section toward the bottom of your Academic Transcript. To this figure, add:
Accepted transfer credits
Accepted AP/IB credits
If you do not know the credits for a course, you can look up the course in the undergraduate University Announcements.
- 4. How do I determine my Pace of Completion?
iROARand go to the “Student” section .Locateyour earned hours in the “Overall” row in the “Transcript Totals” section toward the bottom of your Academic Transcript. Divide your Credit Hours Completed (earned) by your Credit Hours Attempted (see Question 3 above). Your answer must equal or exceed .67 for satisfactory academic progress. Alternately, you can multiply your Credit Hours Attempted by 67%. If your answer is a decimal, round up to the next whole number. This is the minimum number of hours you must have completed for satisfactory academic progress.
Example of Student's GPA and Credit Hours for a Semester Subject Course Level Title Grade Credit Hours Quality Points COMM 1010 UG Communication I P 1.000 ENGL 1010 UG Composition I B 3.000 9.00 CH 1010 UG General Chemistry W BIOL 1030 UG General Biology F 3.000 0.00 PSYC 3330 UG Cognitive Psych C 3.000 6.00 PSYC 3340 UG Cognitive Psych Lab A 1.000 4.00 Term Totals (Undergraduate) Attempt Hours Passed Hours Earned Hours GPA Hours Quality Points GPA Current Term: 15.00 8.00 8.00 10.00 19.00 1.90 Cumulative: 15.00 8.00 8.00 10.00 19.00 1.90
Hours Attempted = 15
Hours Completed (EARNED) = 8
8/15 = .53
.53 is less than .67, so the Pace of Completion is unsatisfactory.
Alternately, 15 x .67 = 10.05 (round up to 11)
8 is less than 11, so the Pace of Completion is unsatisfactory.
- 5. If my MCGPA is too low, how do I make a plan to improve it?
iROAR and go to the “Student” section.Locate your information in the “Overall” row in the “Transcript Totals” section toward the bottom of your Academic Transcript. You will need these figures to enter in the SAP Calculator. Use the SAP Calculator to project the number of credits hours you must take or the average you much maintain to reach your GPA goal. You can also improve your GPA by forgiving classes in which you earned a grade of “D” or “F.” You may wish to discuss your strategy with your academic advisor. Please note that forgiving a “D” will reduce your pace of completion.
- 6. If my Pace of Completion is too low, how do I make a plan to improve it?
Project your possible Pace of Completion by adding the number of credit hours in which you plan to enroll to your Credit Hours Completed and your Credit Hours Attempted and recalculating. Recalculate with various hours to see how many credit hours and/or terms it will take you to reach a Pace of Completion of at least 67 percent. You may wish to discuss your strategy with your academic advisor.
In the example in Question 4 above, if the student enrolls in and completes 12 hours in the next term, he/she will then have 27 hours attempted and 20 hours completed.
20/27 = .74
.74 exceeds .67, so the Pace of Completion is now satisfactory.
Alternately, 27 x .67 = 18.09 (round up to 19)
20 is more than 19, so the Pace of Completion is now satisfactory.
- 7. Can I make up credit hours in summer school?
Credit hours earned in summer school will be added to your Credit Hours Attempted and your Credit Hours Completed. Successfully completing hours in any term will improve your Pace of Completion, but summer school is not considered a “make-up” period.
- 8. Can I make up credit hours by taking classes elsewhere?
Credit hours earned as transfer credits will be added to your Credit Hours Attempted and your Credit Hours Completed. Successfully completing hours elsewhere will improve your Pace of Completion, but classes taken elsewhere do not make up for GPA deficiencies.
- 9. If I am not maintaining satisfactory academic progress, can I appeal?
Yes, you can appeal by explaining why you failed to make satisfactory academic progress and what has changed in your situation that will allow you to make satisfactory progress at the next evaluation. You should describe your plan to meet the MCGPA and a Pace of Completion of 67 percent or more. If you have exceeded your Maximum Timeframe, you should describe your graduation plan and list the semester you plan to graduate. Click here for the appropriate Satisfactory Academic Progress Appeal Form: Undergraduate Form - Graduate Form
- 10. If I cannot make satisfactory academic progress by the end of the warning period, will I lose my financial aid?
Yes, you may be denied financial aid, but you can submit an appeal letter if you have extenuating circumstances. If it will take you more than one additional semester to regain satisfactory academic progress, then you may want to attach an estimated academic/graduation plan signed by you and your adviser as part of your appeal.
Questions for Graduate Students
- 11. I completed my master’s degree at Clemson, and I am starting a Ph.D. program which will put me over 108 hours that are allowed for satisfactory academic progress. Do I need to submit any documentation?
If you would like to receive federal aid (Direct Loans), you will need to submit your FAFSA and the Graduate Student Satisfactory Academic Progress Appeal form. This form allows us to see the timeline of completion for your current degree program.
- 12. My graduate program requires more than 108 hours. I have over a 3.0 GPA, and I have completed at least 67 percent of my attempted credit hours. Why did I receive a notification about unsatisfactory academic progress?
Although you are on track with your program, our office needs to know your timeline of completion for the degree program. You should submit the Graduate Student Satisfactory Academic Progress Appeal form and we can review your situation and determine if you need to be placed on a graduation plan. Once you are on an approved graduation plan, our office will not request submission of any additional documentation regarding your satisfactory academic progress as long as you meet the GPA and pace of completion requirements.
- 13. I am a graduate student who has taken over 108 credit hours. I am not currently receiving federal aid, but I may request federal aid in the future. Should I submit documentation?
Yes, if you believe you will require federal aid in the future, you will need to submit the Graduate Student Satisfactory Academic Progress Appeal form before you can receive federal aid.
- 14. I am a graduate student who is planning to submit the Satisfactory Academic Progress form. Do I need to submit a letter as well?
No, in most cases, we simply need the Graduate Student Satisfactory Academic Progress Appeal form. However, in some cases, we reserve the right to request an additional statement or additional documentation after an initial review of these forms.
- 15. I did not submit a FAFSA, and I am not interested in receiving federal aid. I received notification that I have unsatisfactory academic progress. Do I need to submit documentation?
No, as long as you do not plan to receive federal aid, you do not need to submit the Graduate Student Satisfactory Academic Progress Appeal form. If you decide you would like to receive aid in the future—and you are still considered as having unsatisfactory academic progress—you will need to submit an appeal to our office at that time.
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