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Graduation Deadlines

Deadline Information These deadlines are University and Graduate School deadlines; your department may have additional deadlines you must meet to satisfy program requirements. Check with your department to make sure you know what these departmental deadlines are.

For those who expect to receive a graduate degree on: August
December 2019 May
December 2020
Last Day to:
Complete Comprehensive Exams* February 13, 2019 June 19, 2019 November 8, 2019 February 7, 2020 June 17, 2020
Submit final GS2 Form** (Plan of Study/Graduate Degree Curriculum) to Enrolled Services*** May 15, 2019 August 21, 2019 January 8, 2020 May 12, 2020 August 19, 2020
Apply to graduate (sign in to iROAR, go to “Student Record” and select “Apply to Graduate”). Please note that you may fill out the Diploma Application only if you are planning to apply for the next graduation date. Please call 656-5339 or email Enrolled Services if you have questions. June 4, 2019 September 10, 2019 January 29, 2020 June 2, 2020 September 8, 2020
For current deadline information, check with
the campus bookstore
Schedule defense: submit the date/time/location of your defense via the Submit Defense Form. This adds your defense to the defense calendar and serves as the required written notice to Enrolled Services. Your defense must be scheduled early enough to allow time for committee-required revisions to your thesis or dissertation before the GS7 deadline (below). Typically you should allow at least two weeks between your defense and the GS7 deadline. No later than 10 days before your defense
File GS7M (for master’s students) or GS7D (for doctoral students) with Enrolled Services. July 18, 2019 December 2, 2019 April 9, 2020 July 16, 2020 November 24, 2020
Submit completed thesis or dissertation electronically for format approval from the Manuscript Review Office. The only revisions you may make after this date are formatting revisions requested by the Manuscript Review Office. July 25, 2019 December 5, 2019 April 16, 2020 July 23, 2020 December 3, 2020
All revisions requested by the Manuscript Review Office must be completed and approved by the Manuscript Review Office. If you need to make changes to your ETD after this date, you will need to consult your advisor and Enrolled Services about delaying your graduation until the following semester. August 2, 2019 December 12, 2019 April 23, 2020 July 30, 2020 December 10, 2020

*For examinations consisting of several parts (e.g., a written plus an oral, or a written in cumulative format), the date of completion will coincide with the date of the last examination activity.

** The GS2 should be filed during the second semester of your course of study (master’s degree) or during your second year of study (doctoral degree). It is a map of your course of study and ensures you receive appropriate and timely academic advising. The GS2 may be filed as late as the deadline listed here, but should be filed much earlier to be most effective. If your plan of study changes between when you file an original GS2 and the deadline date listed above, you must file an amended GS2. If you have GS2 routing issues, contact your program coordinator first. For technical problems, contact

*** A $25 late fee will be assessed when the GS2 form or the application for graduation via iROAR is submitted after the deadline above, and will increase at the rate of $5 per business day thereafter. Late fee payments must be made directly to the Office of Enrolled Student Services (located in 104D Sikes Hall).

Checklist of Graduate School Procedures

All graduate students should carefully note this checklist as well as the above deadline dates.

  1. Select (in consultation with the appropriate department head) a major advisor and advisory committee.
  2. Submit Plan of Study/Graduate Degree Curriculum (Online GS2).
  3. Satisfy any prescribed language requirement and comprehensive examination prerequisite for admission to candidacy.
  4. Apply for admission to candidacy for a doctoral degree (Form GS5D) and turn in Form GS-ResearchApproval to Enrolled Services.
  5. Order diploma (through iROAR) after completing at least half the prescribed course work.
  6. Order cap, gown, and hood from University Bookstore.
  7. Submit completed thesis (if required) or dissertation to research advisor and arrange for final examination by the advisory committee.
  8. Complete final examination or defense (Form GS7M for master’s students or Form GS7D for doctoral students).
  9. Review thesis/dissertation submission guidelines and procedures, and make sure you submit your properly formatted manuscript prior to the deadline.

The final responsibility for ensuring compliance with these procedures rests with the graduate student. Special problems should be referred to the graduate dean.

Enrolled Services

104-D Sikes Hall
(864) 656-5339 (For students whose last names begin with A–L)
(864) 656-5341 (For students whose last names begin with M–Z)

Manuscript Review Office

To find guidelines for preparing your thesis or dissertation manuscript, visit the thesis and dissertation section of our website, and download the free ETD Guidebook.

E-106 Martin Hall
(864) 656-5338
Formatting questions are best addressed via email: