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Timekeeping Information
Timekeeping and Leave Reminders
Clemson University utilizes Workday for all timetracking and leave requests.
Supervisors should review and approve timecard entries by the 1st and 16th of each pay period to ensure their employees are paid in a timely manner.
Kronos Role Responsibilities
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Employee Responsibilities
- Hourly and salaried non-exempt faculty, staff and student workers are responsible for tracking time worked accurately and timely.
- Hourly and salaried non-exempt faculty, staff and student workers are responsible to communicate missed punches or off-line work to their supervisor for direct entry into Workday. These items should be reported accurately and timely.
- For individuals eligible to accrue leave, time off requests should be submitted accurately and timely. When necessary, time off requests should be cancelled (before approval) or retracted (after approval), accurately and timely.
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Supervisor Responsibilities
In Workday, supervisors are responsible for approving timecards and should only delegate the responsibility when absolutely necessary, such as a manager being out of the office.
Timekeepers cannot approve timecards on behalf of supervisors.
- Ensure direct reports are fulfilling their responsibilities
- Monitor Workday daily for the following:
- Handle exceptions, such as missed punches or unexcused absences, which must be cleared for accurate payroll processing
- Manage time off requests daily as received
- Monitor Workday weekly for the following:
- Employees approaching overtime
- If overtime is necessary, ensure approval has been obtained by the college Dean or division VP
- International employees approaching weekly maximum hours
- Part-time employees staying below 28 hours if necessary
- Salaried non-exempt employees meeting their weekly standard hours either through time worked or time off requested
- Employees approaching overtime
- By 4:30 pm on either the 1st or the 16th for the prior pay period:
- Ensure all time off requests have been approved or denied
- Ensure all exceptions have been reviewed and cleared if payroll is impacted, such as missed punches or unexcused absences
- Approve prior pay period timecards for all employees
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Timekeeper Responsibilities
- On Monday weekly:
- Monitor prior work week to ensure employees and supervisors have fulfilled their responsibilities
- Follow-up with employees and supervisors regarding missed punches and unexcused absences
- Follow-up with supervisors regarding time off requests still in submitted status
- Follow-up with employees and supervisors if a salaried non-exempt employee has not met their weekly standard hours either through time worked or time off requested
- At the end of the pay period, monitor timecards to ensure supervisors have approved timecards by 4:30 pm on either the 1st or the 16th for the prior pay period
- By request (via e-mail, keep as back-up)
- Handle employee requests for timecard edits
- Recommended:
- Direct employees back to supervisors to perform timecard edits
- On Monday weekly:
Office of Human Resources
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Office of Human Resources | 108 Perimeter Rd, Clemson, SC 29634
