W-2 Information

The 2019 Form W-2s are now available online for active employees. W-2s for inactive employees and those who did not consent to an online form were mailed on 1/31/2020 to the last known address on file. Once received, please safeguard your hard-copy, as there is a $10 charge for reprints.

Active employees can now access the online form.

To access your W-2 online you will need the following:

  1. Duo two-factor authentication. If you have not yet set up Duo, access the instructions on Clemson's Two-Factor Authentication webpage.
  2. Please ensure that your web browser’s pop-up blockers are turned off.

Steps to access your online W-2:

  1. Access Employee Self Service (If prompted to log in, enter your Clemson credentials and authenticate with Duo).
  2. Select the “Payroll and Compensation” tile.
  3. Select “View W-2/W-2c Forms” from the menu on the left.
  4. Select the “View Form” button under “Year End Form” (making sure you have selected the appropriate tax year above).
  5. You may also use the link under “Filing Instructions” to view/print the IRS Notice to Employee and Instructions for Employee.

Important notes

  • A secure PDF of your W-2 is generated when you select “Year End Form.” You may experience a slight delay while your W-2 loads.
  • If you have trouble accessing your W-2 online, make sure that your browser allows pop-ups. For further assistance, contact ithelp@clemson.edu.

Only active employees may access their W-2s online. If you separate from Clemson University, you will no longer have access to the online system.

Helpful Links:

W-2 FAQs

The W-2 form reports “taxable gross”, not actual earnings. Taxable Gross is Actual Gross less pre-tax deductions. For a detailed explanation of how to tie your last paystub in 2019 to your 2019 W-2, please see Tips for Understanding Your W-2.

Participation is determined based on eligibility, whether one elected or waived the right to participate. For more information see Employees Covered by a Retirement Plan. If you think that this box was marked in error, please submit a ticket using Ask-HR.

Students who have attended the University for the academic year may be eligible to receive a 1098-T. This can be accessed on-line via iROAR. For assistance with 1098-T issues, contact Student Financial Services at 864-656-5592 or e-mail studentbillquestions@clemson.edu.

Please contact Elizabeth Brewer at cowarde@clemson.edu or 864-656-5594.

No, W-2s document all jobs for one employer on one form.

For treaty exempt amounts paid to you during the calendar year, you will receive a 1042-S form. If your wage income exceeded your treaty limit, you will receive both a 1042-S and a W-2. For 1042-S questions, contact International Employment at intlemployment@clemson.edu, Ask-HR or call 864-656-2000.

The Affordable Care Act Tax Provision requires employers to report the cost of employer-sponsored health coverage in box 12 as code DD. The amount reported with code DD is not taxable. For more information from the IRS, go to Reporting of Employer-Sponsored Health Coverage.

Yes. Per the IRS, Social Security Numbers are required on Forms W-2 and cannot be truncated.

The 2019 Form W-2s are now available online for active employees. W-2s for inactive employees and those who did not consent to an online form were mailed on 1/31/2020 to the last known address on file. Once received, please safeguard your hard-copy, as there is a $10 charge for reprints.

Active employees can now access the online form.

To access your W-2 online you will need the following:

  1. Duo two-factor authentication. If you have not yet set up Duo, access the instructions on Clemson's Two-Factor Authentication webpage.
  2. Please ensure that your web browser’s pop-up blockers are turned off.

Steps to access your online W-2:

  1. Access Employee Self Service (If prompted to log in, enter your Clemson credentials and authenticate with Duo).
  2. Select the “Payroll and Compensation” tile.
  3. Select “View W-2/W-2c Forms” from the menu on the left.
  4. Select the “View Form” button under “Year End Form” (making sure you have selected the appropriate tax year above).
  5. You may also use the link under “Filing Instructions” to view/print the IRS Notice to Employee and Instructions for Employee.

Important notes

  • A secure PDF of your W-2 is generated when you select “Year End Form.” You may experience a slight delay while your W-2 loads.
  • If you have trouble accessing your W-2 online, make sure that your browser allows pop-ups. For further assistance, contact ithelp@clemson.edu.

Only active employees may access their W-2s online. If you separate from Clemson University, you will no longer have access to the online system.

Active employees may sign up for an electronic W-2 (or check your election status) using the following steps:

  1. Access the W-2/W-2c Consent Form
  2. Enter your login credentials and Authenticate with Duo (Instructions for DUO can be found at https://2fa.app.clemson.edu/)
  3. Check the box consenting to receive your W-2 online

If you need assistance with your ID and Password or DUO Registration, please contact ithelp@clemson.edu.

W-2s reflect when wages are paid, not earned. Only pay received in 2019 will be reflected on a 2019 W-2. Wages paid in 2020 will be reflected on your 2020 W-2.

W-2s for inactive employees and those who did not consent to an online form were mailed on 1/31/2020 to the last known address on file. Once received, please safeguard your hard-copy, as there is a $10 charge for reprints.

Contact HR

Clemson University 
Office of Human Resources

108 Perimeter Rd,
Clemson, SC 29634

Phone: 864.656.2000
Fax: 864.656.4672

Ask-HR