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W-2 Information
The 2022 Form W-2s are now available online for active employees. W-2s for inactive employees and those who did not consent to an online form were mailed on 1/31/2023 to the last known address on file. Once received, please safeguard your hard copy, as there is a $10 charge for reprints.
Active employees can now access the online form.
To access your W-2 online you will need the following:
- Duo two-factor authentication. If you have not yet set up Duo, access the instructions on Clemson's Two-Factor Authentication webpage.
- Please ensure that your web browser’s pop-up blockers are turned off.
Steps to access your online W-2
- Access your 2022 Form W-2 (If prompted to log in, enter your Clemson credentials and authenticate with Duo).
- Select “View W-2/W-2c Forms” from the menu on the left.
- Select the “View Form” button under “Year End Form” (making sure you have selected the appropriate tax year above).
- You may also use the link under “Filing Instructions” to view/print the IRS Notice to Employee and Instructions for Employee.
Contact Payroll
Clemson University
Payroll Department
108 Perimeter Rd.
Clemson, SC 29634
Email: payroll@clemson.edu
Fax: 864.656.3366
Important notes:
- A secure PDF of your W-2 is generated when you select “Year End Form.” You may experience a slight delay while your W-2 loads.
- If you have trouble accessing your W-2 online, make sure that your browser allows pop-ups. For further assistance, contact ithelp@clemson.edu.
- Only active employees may access their W-2s online. If you separate from Clemson University, you will no longer have access to the online system.
Request a Reprint
We will begin reprinting W-2s on Tuesday 2/14/2023 for any requests received through Monday 2/13/2023. Reprints will be processed weekly on Tuesday and Thursday afternoons up to 4/6/2023 and daily after that through 4/18/2023, which is the 2023 deadline for submitting 2022 tax returns without an extension. To request a reprint, complete the W-2 reprint request form (PDF).
Frequently Asked Questions
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None of the earnings on my W-2 match my annual rate. Why is that?
The W-2 form reports “taxable gross”, not actual earnings. Your taxable gross is your total gross less pre-tax deductions. For a detailed explanation of how to tie your last paystub in 2022 to your 2022 W-2, please see Tips for Understanding Your W-2 (PDF).
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I waived the right to participate in Retirement. Why is the Retirement Plan box marked on my W-2?
Participation is determined based on eligibility, regardless of whether one elected or waived the right to participate. For more information see IRS Forms W-2 Retirement Plan or IRS Form W-2 Box 13 Retirement Plan Checkbox Decision Chart. If you think that this box was marked in error, please contact Ask-HR.
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Where can I get my statement about tuition?
Students who pay tuition receive a 1098-T. This can be accessed online via iROAR. For assistance with 1098-T issues, contact Student Financial Services at studentbillquestions@clemson.edu.
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I was paid as a vendor. Where is my 1099?
Please contact Elizabeth Brewer at cowarde@clemson.edu.
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As a student employee with more than one job, will I get separate W-2s?
No, W-2s are issued as one document from one employer, so all jobs for that employer are on one form.
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I had an international tax treaty, where is my tax statement?
For treaty exempt amounts paid to you during the calendar year, you will receive a 1042-S form. If your wage income exceeded your treaty limit, you will receive both a 1042-S and a W-2. For 1042-S questions, contact International Employment at intlemployment@clemson.edu or Ask-HR.
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Why do I have an amount in box 12 code DD on my W-2?
The Affordable Care Act Tax Provision requires employers to report the cost of employer-sponsored health coverage in box 12 as code DD. The amount reported with code DD is not taxable. For more information from the IRS, go to Reporting of Employer-Sponsored Health Coverage.
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Why do I have an amount in box 14 code S1, S2 or S3 on my W-2?
Box 14 is reserved for special reporting, such as:
- Oregon State Transit Tax wages and withholding, if applicable.
- Massachusetts Paid Family and Medical Leave deductions, if applicable.
- New Jersey Family Life Insurance, Unemployment Tax, Disability Tax, SWAF and WDPF, if applicable.
- Non-cash automobile, if applicable.
