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Clemson is transitioning to Workday! For updates and training, visit clemson.edu/workday.

Office of Human Resources

Important Payroll Information for New Hires

Clemson University uses Workday to input, maintain and access payroll information. Active faculty and staff members can access Workday to setup and maintain their direct deposit account(s), make changes to their W-4 (Employee’s Withholding Allowance Certificate), view their online paystubs, sign up for electronic W-2s, and view W-2 year-end statements.

To see when you will receive your first paycheck, please review the Payday Schedule (PDF).

Accessing Workday

As an active Clemson University staff or faculty member, you will use your primary username to access Workday. Proceed using the login instructions below.

Logging into Employee Self Service
Information Regarding Your CU Username
  • You recently received a welcome email from contacthrsc@clemson.edu. Refer to this email to obtain your Clemson username, password, CU ID and more.
  • Two-Factor authentication using DUO is also required when using Workday (access DUO instructions).
  • At any time after your hire date, you can obtain your username by using the my.Clemson directory.
  • Should you have more than one username, you can find your primary username at whoami.clemson.edu.
  • For username/password issues and resetting a forgotten password, please contact the CCIT Support Center at ithelp@clemson.edu or (864) 656-3494.
Information Regarding Your Password
  • New Employees:
    • Your initial password is the last five digits of your SSN, which is a temporary password. You will be prompted to change your initial password when logging in for the first time. To change your password now, visit the Password Change Utility.
  • Returning Employees/Former CU Students:
    • Your password and username are the same as they were during your previous time at Clemson University.

Required Step: Setting Up Your Direct-Deposit

All faculty and staff members are required to have 100 percent of their net pay directly deposited into a bank account. Please follow these instructions:

Within 10 days of your official start date, make your payment elections within Workday.

  • Your net pay can be split up to as many as five (5) distributions. The distributions can be a mix of multiple financial institutions, as well as multiple checking and/or savings accounts.
  • The sum of the percentages of all accounts must equal 100 percent.
  • The Direct Deposit Policy and step-by-step instructions on how to access ESS to input direct deposit information can be found on the ESS Direct Deposit webpage.

Changing Your Default W-4 Tax Withholding Allowance Certificate

Initially, your W-4 Tax Withholding Allowance Certificate defaults to a filing status of Single or Married filing separately, until you initiate a change, if a change is desired. To change your Filing Status, report Multiple Jobs or Spouse Works, Claim Dependents, make Other Adjustments or to Claim Exemption from Withholding, follow the instructions below:

W-4 Tax Withholding Allowance Certificate
Using Clemson’s Online Employee Self Service
  • After your hire date, access Workday.
  • Login using your username and password.
  • Authenticate with DUO (access DUO instructions).
  • Hover over the Personal icon in the global navigation menu (on the far left of the screen).
  • Click Benefits and Pay.
  • The Benefits and Pay Hub will display. Click the Withholding Elections button (on the right in the Tasks and Reports section).
  • Scroll down to the Tax Elections section.
  • Review the information. If any updates are needed, select the Update button.
  • Make changes and select Submit.

Online Payslip

Online payslips can be viewed through Workday.

Paper Payslip

While you are actively employed by Clemson University, your pay will be reported to you via the online payslip feature above.

In the event you are no longer an active employee, the system will generate your final paper payslip, which will be sent to your home address listed in the HR database. For instructions to update your address and other information, you can visit the Updating Your Information webpage.

Online W-2

You have the option to review your W-2 online, and can elect to download your W-2 for tax purposes rather than having a hardcopy W-2 printed and mailed to you. Follow the steps in the Workday onboarding process to elect to receive an electronic W-2.

W-2s will be available to view annually (no later than January 31) for the previous year by clicking View W-2/W-2c Form. You will receive an e-mail from Clemson Payroll when W-2s are made available online.

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